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- Tasks: Support the Diocesan Secretary with administrative tasks, communication, and project management.
- Company: Join a dedicated team serving churches and schools in the Diocese of York.
- Benefits: Enjoy a dynamic work environment with opportunities for personal and professional growth.
- Why this job: Be part of a meaningful mission while developing your skills in a supportive atmosphere.
- Qualifications: Experience in a senior administrative role and empathy with the Christian faith are essential.
- Other info: We value diversity and encourage applications from under-represented groups.
The predicted salary is between 28800 - 43200 £ per year.
Executive Assistant to the Diocesan Secretary and Chief Executive Officer
Due to an internal promotion, we have an exciting opportunity for a proactive, organised, and highly skilled professional to work with our Diocesan Secretary and Chief Executive Officer. We are looking for an Executive Assistant who can expertly anticipate and balance the needs of the Diocesan Secretary and other directors, keeping one step ahead of their needs through a wide range of managerial, administrative, and executive support tasks as part of our service to the churches and schools in the Diocese of York. You will be based at our main office at Clifton Moor, York.
This is a busy, varied and, as such, interesting role which includes:
- Communication Liaison : being the first point of contact between the Diocesan Secretary and both employees and office holders, handling confidential information with professionalism. A significant part of this will be comprehensive and pro-active email management.
- Office Management : responsibility for the day-to-day running of the diocesan office including liaison with service providers such as IT and telecoms, ensuring a safe working environment for employees and visitors, and responsibility for the general office budget.
- People Management : line managing administrators across multiple teams ensuring a high-quality service and supporting their personal and professional development.
- Project Work : supporting key projects for the Diocesan Secretary and other senior managers.
- Meeting Support : drafting, editing, and formatting reports, presentations, and papers; taking professional and accurate minutes relating to complex or sensitive agendas.
- Diary Management : scheduling appointments, managing complex calendars, and coordinating arrangements for both Diocesan and National meetings.
To be successful in this role you will have operated at a senior administrative level within a busy office environment. You will be able to relate to people across the whole social spectrum, putting people at ease, as well as showing pastoral sensitivity and tact where appropriate. Empathy with the Christian faith is essential and an understanding of the culture and structures of the Church of England is desirable.
We are committed to equity, diversity, and inclusion and especially welcome applications from disabled candidates and those from UKME heritage as these groups are under-represented in our staff. We are committed to safeguarding and promoting the welfare of children, and you will be required to undertake basic safeguarding training.
Only fully completed applications through Pathways will be accepted; applicants must have the right to work in the UK.
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Executive Assistant to the Diocesan Secretary and Chief Executive Officer employer: The Diocese Of York
Contact Detail:
The Diocese Of York Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Diocesan Secretary and Chief Executive Officer
✨Tip Number 1
Familiarize yourself with the Church of England's culture and structures. Understanding the context in which the Diocesan Secretary operates will help you anticipate their needs and communicate effectively.
✨Tip Number 2
Highlight your experience in managing complex calendars and scheduling appointments. Being able to demonstrate your organizational skills in a busy office environment will set you apart from other candidates.
✨Tip Number 3
Showcase your ability to handle confidential information with professionalism. This role requires a high level of trust, so be prepared to discuss how you've managed sensitive information in previous positions.
✨Tip Number 4
Emphasize your people management skills. As you'll be line managing administrators, sharing examples of how you've supported team development and maintained a high-quality service will be crucial.
We think you need these skills to ace Executive Assistant to the Diocesan Secretary and Chief Executive Officer
Some tips for your application 🫡
Understand the Role: Take time to thoroughly read the job description. Understand the key responsibilities and required skills for the Executive Assistant position, especially the importance of communication, office management, and people management.
Tailor Your CV: Customize your CV to highlight relevant experience in senior administrative roles. Emphasize your skills in managing complex calendars, handling confidential information, and supporting project work, as these are crucial for this role.
Craft a Strong Cover Letter: Write a compelling cover letter that reflects your understanding of the Diocesan Secretary's needs. Mention your empathy with the Christian faith and any relevant experience within church or community settings to demonstrate cultural fit.
Follow Application Guidelines: Ensure you submit your application through the specified Pathways platform. Double-check that all sections are completed and that you have included any necessary documentation, such as proof of your right to work in the UK.
How to prepare for a job interview at The Diocese Of York
✨Showcase Your Proactive Nature
During the interview, highlight specific examples of how you've anticipated the needs of your previous managers. Discuss situations where your proactive approach made a significant difference in office efficiency or project outcomes.
✨Demonstrate Communication Skills
As the first point of contact for the Diocesan Secretary, effective communication is key. Prepare to discuss how you handle confidential information and manage email correspondence professionally. Consider sharing a scenario where your communication skills resolved a complex issue.
✨Emphasize People Management Experience
If you have experience managing teams, be ready to talk about your leadership style and how you support the personal and professional development of your team members. Provide examples of how you've fostered a positive work environment.
✨Understand the Church's Culture
Familiarize yourself with the culture and structures of the Church of England. Be prepared to discuss how your values align with the organization's mission and how your empathy with the Christian faith can enhance your role as an Executive Assistant.
