At a Glance
- Tasks: Support Archdeacons with diary management, meeting coordination, and clergy appointment processes.
- Company: Join a supportive team dedicated to community and safeguarding.
- Benefits: Full-time role with a chance to make a real difference in the community.
- Other info: Opportunity for personal growth in a dynamic and impactful environment.
- Why this job: Be part of a meaningful mission while developing your organisational skills.
- Qualifications: Experience in administration and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking to appoint an Executive Assistant to provide high-quality support to the three Archdeacons of Sudbury, Suffolk and Ipswich, ensuring the smooth and effective operation of their respective ministries and administrative responsibilities.
In addition, the successful Executive Assistant will also act as the Designated Officer for Clergy Appointments and work closely with our Clergy HR Administrator overseeing the clergy recruitment and appointment processes to ensure all appointments are conducted lawfully, safely and in accordance with diocesan and safeguarding requirements.
To this end, we are looking for an organised, confident and engaging Executive Assistant, preferably with experience of managing competing diaries and administrative tasks for a number of senior leaders. This will include preparing meeting materials and taking minutes when needed, communicating with a variety of Lay and clergy stakeholders and effectively managing confidential and sensitive information.
While you don’t need to have any diocesan, recruitment or HR experience, the successful candidate will be responsible for managing aspects of the clergy appointment process. To that end, you will need the confidence and willingness to learn and apply the required governance and regulated processes and collaborate with our Clergy HR Administrator to ensure a seamless, end-to-end clergy recruitment and appointment process.
This is a broad and busy role but one where the right candidate can have a positive impact on the efficient management of three Archdeacon’s offices and the governance of the clergy appointment process. We’d love to hear from you if you feel this could be you!
The DBF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All postholders and volunteers are expected to share this commitment. All appointments are subject to acceptable pre-appointment checks, including a satisfactory DBS check where required.
Executive Assistant to the Archdeacons & Designated Officer in Ipswich employer: The Diocese of St Edmundsbury and Ipswich
Join a supportive and dynamic team dedicated to the effective management of clergy appointments in the beautiful region of Suffolk. As an Executive Assistant, you will benefit from a collaborative work culture that values professional growth and offers opportunities to develop your skills in a meaningful role. With a commitment to safeguarding and promoting welfare, this position not only allows you to make a positive impact but also provides a fulfilling career path within a respected organisation.
Contact Details:
The Diocese of St Edmundsbury and Ipswich Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the Archdeacons & Designated Officer in Ipswich
✨Tip Number 1
Network like a pro! Reach out to your connections in the clergy or administrative sectors. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the Archdeacons and their work. Show us you’re genuinely interested in their ministries and how you can support them effectively.
✨Tip Number 3
Practice your diary management skills! Use mock scenarios to demonstrate how you’d handle competing priorities. We want to see your organisational flair in action!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Executive Assistant to the Archdeacons & Designated Officer in Ipswich
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience as a PA or Executive Assistant. Focus on your skills in diary management, problem-solving, and multi-tasking, as these are key for the role.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and enthusiasm for the position. Mention how your previous experiences align with the responsibilities of supporting the Archdeacons and managing clergy appointments.
Showcase Your Communication Skills:Since you'll be communicating with various stakeholders, emphasise your ability to manage confidential information and engage effectively with both lay and clergy members in your application.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates about the process!
How to prepare for a job interview at The Diocese of St Edmundsbury and Ipswich
✨Master the Diary Management
Since this role involves managing competing diaries, make sure to highlight your organisational skills. Prepare examples of how you've successfully coordinated schedules in the past, and be ready to discuss any tools or software you use for effective diary management.
✨Showcase Your Problem-Solving Skills
The job requires a flair for problem-solving, so think of specific instances where you've tackled challenges head-on. Be prepared to share how you approached these situations and what the outcomes were, demonstrating your ability to think on your feet.
✨Communicate with Confidence
As you'll be liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Consider doing mock interviews with friends or family to refine your communication style, ensuring you can engage effectively with both lay and clergy stakeholders.
✨Understand the Role's Responsibilities
Familiarise yourself with the clergy appointment process and the governance involved, even if you don't have direct experience. Showing that you're willing to learn and understand these processes will demonstrate your commitment to the role and your proactive attitude.
