Contract Specialist

Direct message the job poster from The Digital Recruitment Company

Senior Consultant @ The Digital Recruitment Company | Executive Search, Digital Recruitment: UK, Europe & New York

Job Type: 12-month contract

Location: London & WFH

The Company

The Digital Recruitment Company are working with a firm who is a global community of more than 175,000 investment professionals and they are working to build an investment industry where investors’ interests come first, financial markets function at their best, and economies grow. They are driven by the belief that lasting economic growth depends on trust, competence, and transparency in financial markets, and we know that it must be led by professionals adhering to the highest levels of ethics and investment expertise.

The Role

Serve as the initial point person/liaison in S2P for all 3rd Party Vendor Contract requests from Marketing:

• Creates and maintains contracting log of all upcoming, pending, and renewals and terminations for all Marketing\’s contracts.
• Conducts weekly meetings/calls with individual marketing contract owners, updates them on their contract status, gets inputs and details of their future contracts and updates/briefs Contract Manager.
• Assists Marketing Chief of Staff with leading weekly Vendor Governance/Contracting Meeting.
• Assists in creating weekly contracts pending signature reports and follows up with internal clients.

Enters all Marketing Contracts into the Contract Management System (CMS); Contract Logix is the system (experience with CMS is favorable):

• Ensures all minimal contract details are received and input on contracts prior to entering them into the Contract Management System.
• Ensures users adhere to policies and procedures for application and creation of contracts.
• Advises Marketing of any contracting issues that will hit the Issues Log.
• Manages end of life/renewals and upcoming contract amendments.

Conducts training on contracting principles, system usage, creating and reading/editing of contracts in the CMS:

• Responsible for assisting in the drafting and editing agreements to achieve the most favorable outcomes for the organization.

Enters Purchase Orders into the Procurement system (NetSuite; experience favorable) after the contract has been approved in the contract system:

• Tracks Purchase order through approvals, facilitates final approvals as necessary.
• Tracks Purchase Order/Receipt of goods and/or services and records receipt in the PO system in a timely manner.

Receives Invoice, compares payment details to PO and Contract, validates accuracy and coding and forwards to Accounts Payable for processing:

• Participates in process improvement, to facilitate the move of invoice handling to Accounts Payable.

Required Skills:

• Job Knowledge / Effectiveness – Possesses commensurate business knowledge and skills and can apply them to the needs of the organization; seeks appropriate information, advice and authority to achieve goals; shares ideas and information with others; manages own performance effectively and takes measured risk necessary to achieve goals.
• Critical Thinking Skills – Approaches problems conceptually and analytically; identifies and proposes solutions to problems; exercises good judgment based on balanced consideration of facts, priorities and alternatives.
• Teamwork – Recognizes interdependencies in cross-functional projects; works collaboratively and productively with others to achieve results; works toward consensus when team decisions are required and supports team decisions; looks for opportunities to develop, maintain and strengthen partnerships with others inside and/or outside the organization.
• Time Management – Ability to keep tasks, documents, and schedules well-organized to ensure efficient workflow. Skill in assessing tasks based on urgency and importance, allowing for effective prioritization and timely completion of critical activities.

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Strategy/Planning, Project Management, and Administrative

Industries

Banking, Investment Banking, and Financial Services

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