Knowledge and Information Management (KIM) Assistant in Newport

To support strategic delivery of KIM services to ensure that information management in the ONS and UK Statistics Authority (UKSA) meets legislative and regulatory requirements, meets the needs of internal users and supports the business in collecting, analysing and disseminating statistics about the UK's economy, society and population.

In the KIM role you will be responsible for administrative information management activities for information in any medium held by ONS and UKSA. Information Management role holders work within an information legislation culture in support of The Public Records Act, UK GDPR, Data Protection Act (DPA) 2018 and The Freedom of Information Act 2000. Information Management role holders support internal stakeholders responsible for information governance activities, including SharePoint Site Owners, Disposition Reviewers, Networks Share Managers, Information Asset Owners, Information Asset Liaison Officers, Data Protection Officers, directors, Senior Civil Servants and the Accounting Officer.

Responsibilities:

• Manage ONS Information Asset Register and apply appropriate good practice and standards.
• Ensuring metadata fields are accurately completed and regularly validated.
• Administration of information governance for all media throughout their lifecycle.
• Regular reporting on information governance, including provision of monthly metrics, quarterly reviews for IAOs or IALOs, and annual reporting for directors for escalation to the relevant governance board or Accounting Officer where required.
• Apply appropriate information governance standards, including those around metadata.
• Manage procedures for information handling and governance.
• Maintain appropriate knowledge of information governance role holders within the organisation and their responsibilities.
• Management of starters, movers, and leavers in relation to information governance roles.
• Responding to all support requests relating to information governance or asset management.
• Development and delivery of training and guidance on information governance and asset management, including monitoring compliance rates with mandated learning activity.
• Engage with stakeholders to ensure services are understood and promoted across business areas.
• Once in post, the successful candidate will be required to demonstrate a willingness to work towards achieving and maintaining Government Knowledge and Information Management (GKIM) Communication and Engagement competency, and GKIM Information Manager: Information Asset Management competency, both at Awareness level.

Person specification:

Essential Criteria:

• Experience of working in a knowledge and information management role, or demonstrable knowledge and understanding of information management principles.
• Experience of working with and responding to enquiries from a wide range of internal and/or external stakeholders, with good interpersonal and communications skills.
• Proactive with excellent organisational skills, strong attention to detail and the ability to work to deadlines.
• The ability to be highly collaborative and flexible within a team to ensure that a range of diverse tasks are completed to a high standard.
• IT literate with experience of cloud-based collaboration platforms such as Microsoft 365, and associated standard applications such as MS Word, and MS Excel.