At a Glance
- Tasks: Support the smooth running of a historic estate office with essential admin and operational tasks.
- Company: Join the dynamic team at Bolton Abbey, part of the Devonshire Group.
- Benefits: Generous holiday allowance, discounts, and a supportive working environment.
- Other info: Full UK driving licence needed; great opportunity for career growth.
- Why this job: Be a key player in a unique setting while developing your organisational skills.
- Qualifications: Strong admin skills, confident communicator, and good digital knowledge required.
The predicted salary is between 30000 - 40000 £ per year.
We're looking for an Office Operations Coordinator to provide essential administrative and operational support, ensuring the smooth day-to-day running of the estate office. This is a fantastic opportunity to join a dynamic team at Bolton Abbey, supporting operations across a unique historic estate.
About the role
You will play a key role in supporting the smooth running of the estate office, coordinating communication, processes and administrative activity. Working closely with the Estate Manager and wider teams, you’ll help ensure day-to-day operations are organised, efficient and aligned with business priorities.
Responsibilities
- Manage office communications, acting as a central point of contact for enquiries.
- Provide high-level administrative and PA support, including diary, meeting and travel coordination.
- Maintain accurate records, filing systems and databases.
- Oversee reception, office supplies and internal processes, identifying opportunities to improve efficiency.
- Support cross-team communication and manage operational responsibilities such as the office vehicle fleet, key control and contractor access.
- Act as Fire Warden and support health and safety compliance.
- Contribute to digital activity, including website updates, and act as a Microsoft 365 champion.
Qualifications
- Strong administrative and organisational experience with the ability to manage multiple priorities with accuracy and attention to detail.
- Confident communicator, comfortable handling a wide range of enquiries and building effective working relationships across teams.
- Experience managing office systems, processes and documentation.
- Strong digital skills, including a good working knowledge of Microsoft 365.
- Proactive mindset, with the ability to identify improvements and solve problems efficiently.
- Highly organised, reliable and able to maintain performance in a busy environment, delivering consistently high standards of work.
- Professional and approachable manner when dealing with internal and external stakeholders.
- A full UK driving licence is required.
Benefits
As part of the Devonshire Group, we offer a supportive working environment, a generous holiday allowance (with the option to buy more), and a range of benefits including a Colleague Pass and discounts across our estates and businesses.
Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
Estate Office Operations Coordinator employer: The Devonshire Group
Join the Devonshire Group as an Estate Office Operations Coordinator and become part of a vibrant team at the historic Bolton Abbey estate. We pride ourselves on fostering a supportive work culture that values employee growth, offering generous holiday allowances, discounts across our estates, and a commitment to inclusivity as a Disability Confident employer. This role not only provides a chance to enhance your administrative skills but also allows you to contribute to the efficient operations of a unique and beautiful environment.
StudySmarter Expert Advice🤫
We think this is how you could land Estate Office Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to the estate office scene. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Knowing the ins and outs of Bolton Abbey will show you're genuinely interested and ready to contribute to the team.
✨Tip Number 3
Practice your communication skills! As an Office Operations Coordinator, you'll need to be a confident communicator. Role-play common interview questions with a friend to get comfortable.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining our dynamic team at Bolton Abbey.
We think you need these skills to ace Estate Office Operations Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience for the Office Operations Coordinator role. We want to see how your skills align with our needs at Bolton Abbey, so don’t hold back on showcasing your organisational prowess!
Show Off Your Communication Skills:Since you'll be managing office communications, it's crucial to demonstrate your confident communication style in your application. Use clear and concise language, and maybe even include examples of how you've effectively handled enquiries in the past.
Highlight Your Digital Savvy:We’re looking for someone who’s a whiz with Microsoft 365 and can contribute to our digital activities. Make sure to mention any relevant experience you have with digital tools or platforms, as this will show us you're ready to hit the ground running!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details directly, and it shows you’re keen to join our team at StudySmarter. Plus, it makes the whole process smoother for everyone involved!
How to prepare for a job interview at The Devonshire Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Estate Office Operations Coordinator. Familiarise yourself with the key tasks like managing communications and supporting the Estate Manager. This will help you demonstrate how your skills align with their needs.
✨Show Off Your Organisational Skills
Since this role requires strong administrative and organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you maintain accuracy and attention to detail in a busy environment.
✨Communicate Confidently
As a central point of contact, effective communication is crucial. Practice articulating your thoughts clearly and confidently. Think about how you would handle various enquiries and build relationships across teams, as this will likely come up during the interview.
✨Demonstrate Your Digital Savvy
With a focus on Microsoft 365 and digital activity, be prepared to discuss your experience with these tools. Highlight any specific projects or tasks where you've used technology to improve efficiency or support operations, showing that you're proactive and tech-savvy.
