Overview
We are seeking a highly capable, experienced and dependable Personal Assistant to support the owners of a well-established company. This is a pivotal role requiring discretion, initiative and the ability to manage a broad range of personal, financial and administrative responsibilities across multiple properties and business interests.
Key Responsibilities
- Ensure all utility bills are monitored and paid on time.
- Manage and maintain household accounts with accuracy and attention to detail.
- Process and handle ad hoc invoices efficiently.
- Oversee administrative coordination for multiple properties across the UK, South Africa, and Switzerland.
- Act as a key point of contact for property staff, managing communication, coordination and issue resolution.
- Liaise with maintenance teams, contractors and service providers to ensure properties are well managed.
- Respond to emergency out-of-hours calls when required.
- Assist with and coordinate tax returns in collaboration with relevant professionals.
- Pay invoices and support with the planning and organisation of event days.
- Arrange personal travel and business travel for managers, agency partners and wider teams, including detailed itineraries.
- Handle highly confidential information with discretion and professionalism.
- Support sustainability reporting and tracking initiatives.
- Liaise regularly with the finance team to ensure alignment and accuracy.
- Deal with any miscellaneous tasks.
Key Requirements
- Proven experience in a Personal Assistant or similar high-responsibility role.
- Strong financial and administrative management skills.
- Excellent organisational and multitasking abilities.
- Confident communicator, able to engage with a wide range of stakeholders, including property staff.
- High level of discretion, tact and diplomacy when handling sensitive information.
- Ability to remain calm, level-headed and effective under pressure.
- A proactive mindset with the ability to anticipate needs and take initiative.
- Flexibility and adaptability to changing priorities.
- Open, honest and trustworthy approach to work.
- Commercial awareness and mindfulness of expenses.
Working Hours
- Monday to Friday (on-site)
- Flexibility required, including occasional out-of-hours support
