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For Companies At a Glance
- Tasks: Support senior executives with administrative tasks and manage dynamic calendars.
- Company: Join a leading investment firm known for its collaborative and fast-paced environment.
- Benefits: Competitive salary, professional development, and the chance to work with top leaders.
- Other info: Opportunity to thrive in a dynamic setting with diverse professional backgrounds welcomed.
- Why this job: Be at the heart of investor relations and make a real impact on business initiatives.
- Qualifications: Seven years of experience preferred; strong organisational and communication skills are essential.
The predicted salary is between 60000 - 80000 £ per year.
Overview
The D. E. Shaw group seeks a highly organized, resourceful, and proactive individual to provide exceptional administrative and operational support to senior executives. This individual will play a key role in keeping business initiatives organized and on track by anticipating needs, managing priorities, and maintaining a high degree of professionalism and judgment. The position offers the opportunity to work closely with leaders across the firm in a fast-paced, intellectually rigorous, and collaborative environment.
What You'll Do Day-to-Day
- Manage a broad range of responsibilities supporting both strategic and administrative needs of our Investor Relations team.
- Maintain complex and dynamic calendars, prioritize and triage incoming communications, and serve as a liaison with internal teams, external stakeholders, and investors.
- Coordinate travel, meetings, and events with precision, ensuring seamless day-to-day operations.
- Take ownership of ad hoc projects as opportunities arise.
Who We're Looking For
- At least seven years of relevant experience; a bachelor's degree is preferred.
- Experience in client services, Investor Relations, or other customer-focused roles is a meaningful plus; a wide range of professional backgrounds are welcome, and no prior finance experience is required.
- Proven ability to learn and utilize productivity software, including Slack, Confluence, and SharePoint, and to adopt generative AI into workflows; proficiency in the Microsoft Office suite (particularly Outlook) is preferred.
- Keen attention to detail, along with exceptional organizational, problem-solving, and communication skills.
- The ability to thrive in a fast-paced work environment and handle confidential information with the utmost discretion.
- A track record of taking ownership of work product and excelling both independently and as part of a team.
Executive Assistant – Investor Relations (London) employer: The D. E. Shaw Group
Contact Detail:
The D. E. Shaw Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant – Investor Relations (London)
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage on platforms like LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practising common interview questions and tailoring your answers to highlight your experience in client services or administrative roles. Show them you’re the perfect fit for their fast-paced environment!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We suggest mentioning something specific from the conversation to remind them of your great fit for the Executive Assistant position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search. Let’s get you that Executive Assistant role!
We think you need these skills to ace Executive Assistant – Investor Relations (London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Executive Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in client services or Investor Relations.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and explain why you're the perfect fit for our team. Mention specific examples of how you've managed complex calendars or coordinated events in the past.
Showcase Your Tech Savvy: Since we value productivity software skills, mention your experience with tools like Slack, Confluence, and SharePoint. If you’ve used generative AI in your workflows, don’t forget to include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive!
How to prepare for a job interview at The D. E. Shaw Group
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Executive Assistant in Investor Relations. Familiarise yourself with the company’s values, recent news, and their approach to investor relations. This will help you tailor your answers and show that you're genuinely interested.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you successfully managed complex calendars or coordinated multiple projects. Be ready to discuss how you prioritised tasks and handled competing demands.
✨Demonstrate Discretion and Professionalism
Given the nature of the role, it’s crucial to convey your ability to handle confidential information. Share instances where you maintained discretion in previous roles, and emphasise your understanding of the importance of professionalism in communications.
✨Be Tech-Savvy
Familiarity with productivity software is key for this position. Brush up on tools like Slack, Confluence, and SharePoint, and be prepared to discuss how you've used technology to enhance your workflow. If you have experience with generative AI, definitely mention that!