At a Glance
- Tasks: Provide proactive support to management and coordinate communication within the team.
- Company: Join Provincial Care Services, part of the innovative CWC Group.
- Benefits: Gain valuable experience in a supportive environment with career growth opportunities.
- Other info: Engage in a vibrant workplace with a focus on teamwork and professional development.
- Why this job: Be an essential part of a dynamic team making a real difference in care services.
- Qualifications: Strong organisational skills and ability to handle confidential information.
The predicted salary is between 30000 - 40000 £ per year.
Provincial Care Services, part of the CWC Group, is looking for an energetic and proactive individual to join our team and form an integral part of our support mechanism for the business. The Business Support Administrator will consistently deliver a pro-active and professional support service to the business through developing effective partnerships with Senior Management and the Registered Manager ensuring they become an integral part of the daily operation. The role involves handling confidential information, coordinating schedules, and facilitating communication within the wider team.
Key Responsibilities:
- Administrative Support: Manage the Registered Manager's calendar, including scheduling appointments, meetings, and travel arrangements. Prepare and distribute communications, such as memos, emails, and reports. Handle incoming and outgoing mail, emails, and phone calls, directing them as appropriate. Maintain an organised filing system for both electronic and paper documents. Prepare audit bundles and ensure a timely return to the manager. Ensure training of all staff is up to date and schedule training when due ensuring no deficits.
- Communication: Serve as the primary point of contact between the Registered Manager and internal/external stakeholders. Coordinate and facilitate communication between the Registered Manager, staff and external partners. Draft and distribute meeting agendas, minutes, and follow-up communications.
- Coordination and Scheduling: Organise and coordinate meetings, zoom meetings, and events. Ensure that the manager is well-prepared for all meetings and engagements. Assist in the planning and execution of special projects and initiatives.
- Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Ensure compliance with privacy and data protection policies.
- Office Management: Maintain office supplies and manage inventory. Coordinate office maintenance and repairs as needed. Implement and maintain office policies and procedures.
- Support to Registered Manager: Assist in the preparation of reports, presentations, and other documentation required by the manager. Provide general administrative support, including filing, copying, and scanning.
Business Support TLNT1_NI in Lisburn employer: The CWC Group
Provincial Care Services, part of the CWC Group, is an excellent employer that fosters a supportive and collaborative work environment. With a focus on employee growth and development, we offer comprehensive training opportunities and encourage proactive engagement with senior management. Located in a vibrant community, our team enjoys a culture of respect and professionalism, making it a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support TLNT1_NI in Lisburn
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. We recommend practising common interview questions and even doing mock interviews with friends. The more prepared you are, the more confident you'll feel!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We suggest mentioning something specific from the interview to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for energetic individuals like you to join our team!
We think you need these skills to ace Business Support TLNT1_NI in Lisburn
Some tips for your application 🫡
Show Your Proactive Side:In your application, let us see how you can be energetic and proactive. Share examples of how you've taken the initiative in previous roles or projects. We love candidates who can think on their feet and bring fresh ideas to the table!
Highlight Your Communication Skills:Since this role involves a lot of communication, make sure to showcase your ability to coordinate and facilitate discussions. Mention any experience you have in drafting communications or managing schedules, as this will resonate well with us.
Emphasise Confidentiality:Handling sensitive information is key in this role. Be sure to mention any past experiences where you’ve dealt with confidential data. We want to know that you understand the importance of discretion and compliance with privacy policies.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at The CWC Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing calendars and handling confidential information. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Communication Skills
Since the role involves coordinating communication between various stakeholders, be prepared to discuss your experience in this area. Think of examples where you’ve successfully facilitated communication or managed schedules, and be ready to share them during the interview.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing conflicting appointments or dealing with sensitive information. Practise your responses to these scenarios so you can show your problem-solving skills and discretion.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
