At a Glance
- Tasks: Manage utility costs and ensure timely processing of invoices in a dynamic finance team.
- Company: Join The Crown Estate, a purpose-led organisation managing iconic properties.
- Benefits: Enjoy competitive salary, flexible working, and 28 days holiday plus more.
- Other info: Collaborative environment with strong support for personal and professional growth.
- Why this job: Make a real impact on sustainability while developing your finance skills.
- Qualifications: A-levels or equivalent; experience in finance or utilities preferred.
The predicted salary is between 40000 - 50000 € per year.
About The Crown Estate
At The Crown Estate, we manage land and property on behalf of the nation, creating long-term value for communities, businesses and the environment. Our Urban portfolio includes some of London’s most recognised destinations, supported by expert Facilities Management and Finance teams who ensure our buildings operate efficiently, sustainably and compliantly.
The Role
We are looking for an FM Assistant Finance Manager to join our Facilities Management Finance team on a fixed-term maternity cover contract. This role plays a key part in managing utility costs across our portfolio, ensuring invoices are accurately processed, paid on time and effectively reconciled. Working closely with internal FM teams, external utility providers and our energy consultants Carbonxgen, you will help maintain strong financial controls while supporting continuous improvement in utility payment processes.
Key Responsibilities
- Manage the end-to-end processing of utility invoices across the portfolio, including service charge (Horizon) and non-service charge (Agresso).
- Act as a key point of contact for Carbonxgen, utility providers and internal stakeholders regarding utility queries.
- Liaise with FM and Property Management teams to review, code and action utility invoices and statements.
- Request, reconcile and review monthly utility statements, providing feedback where required.
- Lead and attend monthly meetings with Carbonxgen and utility suppliers, focused on clearing aged debt and resolving PO or billing issues.
- Manage escalation issues, including liaising with bailiffs where required to prevent service disconnections.
- Raise purchase orders and ensure accurate coding of utility costs.
- Manage the TCE Property Management utilities mailbox.
- Resolve credit balances and support account reconciliations.
- Identify opportunities to improve and streamline utility payment processes.
- Provide ad hoc support and cover within the FM Finance team as needed.
About You
- Previous experience in a finance, accounts, or utilities-focused role, ideally within property or facilities management (or a comparable environment).
- Strong organisational skills with excellent attention to detail.
- Confident managing multiple stakeholders, including external suppliers and internal teams.
- Commercially aware with a proactive approach to problem‑solving and process improvement.
- Strong written and verbal communication skills.
- Willingness to learn, develop and contribute positively to a collaborative team environment.
Qualifications
- A-levels or equivalent.
What We Offer
- The opportunity to work within a high-profile, purpose-led organisation.
- Exposure to a diverse and prestigious urban property portfolio.
- A supportive team environment with strong collaboration across finance, FM and sustainability.
- Competitive salary and benefits package for the duration of the contract.
Our Offering / benefits:
As well as a competitive salary, pension and performance related bonus offering, we have a wealth of benefits available ranging from flexible working; market leading family policies and shopping discounts in the West End, to private healthcare; life and critical illness cover and 28 days holiday with the option to buy more. We value work life balance and your wellbeing highly, enabling you to be your best self to work.
Disability Disclaimer: We are a proud disability confident employer and operate the offer of interview scheme Disability Confident employer scheme - GOV.UK (www.gov.uk). We are happy to offer alternative application methods or formats and can be flexible on our process to enable you to have the best opportunity.
Assistant Finance Manager - (Facilities Management) - FTC employer: The Crown Estate
The Crown Estate is an exceptional employer, offering a unique opportunity to work within a high-profile, purpose-led organisation that manages some of London's most recognised destinations. With a strong focus on employee wellbeing, competitive benefits, and a collaborative team environment, we provide ample opportunities for professional growth and development in the finance and facilities management sectors. Join us to contribute to meaningful projects that create long-term value for communities and the environment while enjoying a supportive workplace culture.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Finance Manager - (Facilities Management) - FTC
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and facilities management sectors. A friendly chat can lead to insider info about job openings or even a referral, which can give you a leg up in the application process.
✨Tip Number 2
Prepare for interviews by researching The Crown Estate and its values. Show us that you understand our mission and how your skills can contribute to managing utility costs effectively. Tailor your responses to highlight your experience in finance and stakeholder management.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your problem-solving skills and your proactive approach to improving processes, as these are key traits we’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in being part of our team at The Crown Estate.
We think you need these skills to ace Assistant Finance Manager - (Facilities Management) - FTC
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience that match the Assistant Finance Manager role. Highlight any previous finance or utilities-focused roles, especially in property or facilities management, to show us you’re the right fit.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re interested in this role and how your background aligns with our needs. Don’t forget to mention your problem-solving skills and your proactive approach!
Showcase Your Communication Skills:Since you'll be liaising with various stakeholders, it's important to demonstrate your strong written communication skills. Make sure your application is clear, concise, and free of errors to impress us from the get-go.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at The Crown Estate
✨Know Your Numbers
Brush up on your financial knowledge, especially around utility costs and invoice processing. Be ready to discuss how you’ve managed similar tasks in the past, as this role is all about accuracy and efficiency in handling finances.
✨Stakeholder Management Skills
Prepare examples of how you've successfully liaised with multiple stakeholders, both internal and external. This role requires strong communication skills, so think of specific instances where you resolved issues or improved processes through collaboration.
✨Show Your Problem-Solving Skills
Be ready to share examples of how you've tackled challenges in previous roles, particularly in finance or facilities management. Highlight your proactive approach to resolving billing issues or streamlining processes, as this will resonate well with the interviewers.
✨Demonstrate Your Willingness to Learn
Express your enthusiasm for continuous improvement and learning. The Crown Estate values a collaborative team environment, so share how you’ve contributed positively to team dynamics and your eagerness to develop new skills in finance and facilities management.
