At a Glance
- Tasks: Provide essential admin support for exciting architectural projects in a dynamic London office.
- Company: Join a leading international architectural practice with a collaborative culture.
- Benefits: Enjoy hybrid working, enhanced benefits, and opportunities for career growth.
- Other info: Flexible hours available; perfect for students seeking valuable experience.
- Why this job: Be part of a high-impact team and help keep projects organised and on track.
- Qualifications: Experience in project support or administration, strong organisational skills, and attention to detail.
The predicted salary is between 27000 - 33000 £ per year.
A leading international architectural practice is looking for a Project Support Administrator to join their team and provide essential administrative support within their London office on a permanent basis. Our client is also open to candidates who may require part-time/shorter hour arrangements, or some who may prefer temporary contracts. This is a busy, hands-on role suited to someone who enjoys keeping projects organised, managing information and ensuring that deadlines and processes are followed.
You’ll work closely with senior members of the project team, supporting the day-to-day administration of a high-volume and complex project. The successful candidate will be highly organised, detail-oriented and confident managing large volumes of information. You’ll need to be comfortable working independently, prioritising competing tasks and communicating with multiple stakeholders. Embrace a collaborative work culture, enjoy enhanced benefits, hybrid working and become a valuable part of a leading name in the architecture industry.
Key Responsibilities:
- Managing a busy project administration inbox, prioritising incoming queries and ensuring tasks are actioned promptly
- Processing, filing and maintaining project information, including RFIs and Transmittals
- Updating and maintaining project registers, trackers and associated records
- Monitoring incoming information and flagging priority items to the wider project team
- Downloading, filing and uploading project documentation across shared drives and SharePoint
- Maintaining accurate links between project registers, folders and documentation
- Supporting the management and updating of drawing registers
- Investigating filing and information queries and liaising with team members to resolve missing or incorrect information
- Producing weekly reports on open and overdue RFIs and Transmittals
- Maintaining accurate backup versions of key registers and project documentation
- Supporting project inductions and helping team members understand administrative processes
- Assisting with the creation and maintenance of project administration guides and processes
- Providing general and ad hoc project support to the wider team
Key Skills/Requirements:
- Previous experience in Project Support, Project Administration, Document Control or a similar role
- Excellent organisational and time-management skills
- Strong attention to detail and accuracy
- Good Excel skills and confidence working with spreadsheets, registers and trackers
- Experience with SharePoint or other document management systems
- The ability to manage a busy inbox and prioritise tasks effectively
- Confidence communicating with project teams and following up on outstanding information
- A proactive and methodical approach to problem solving
- Experience within architecture, engineering, construction or infrastructure would be advantageous
The Crowd is an equal opportunities employer and agency.
Project Support Administrator employer: The Crowd
The Crowd is an exceptional employer, offering a dynamic work environment in the heart of London where creativity and collaboration thrive. With a strong emphasis on employee growth, you will have access to professional development opportunities while enjoying a hybrid working model and a supportive culture that values innovation and excellence in luxury hospitality projects.
StudySmarter Expert Advice🤫
We think this is how you could land Project Support Administrator
✨Get Your Portfolio Game On Point
As an aspiring architect, your portfolio is your golden ticket. Make sure it's not just a collection of your best work, but tells a story about your design process and creative thought. Showcase a range of projects, from conceptual sketches to final renderings—think of it as a visual CV!
✨Slide into Networking Events
Architecture thrives on community connections, so keep an eye out for local architecture meetups, exhibitions, and lectures. These events are gold for meeting industry professionals, and who knows? You might just bump into someone from The Crowd who can give you the insider scoop on their hiring process!
✨Learn the Software Inside Out
Make sure you're up to speed with design software like AutoCAD, Revit, and SketchUp. Being able to discuss your proficiency during interviews can really set you apart. Plus, if you can mention particular projects where you’ve used them, you’ll demonstrate both skill and practical experience.
✨Refine Your Interview Skills
Interviews for architecture roles can get quite technical, so practice answering questions about your design process and decision-making strategies. Prepare for potential design challenges they might put forward in interviews—show them you can think on your feet and come up with innovative solutions!
We think you need these skills to ace Project Support Administrator
Some tips for your application 🫡
Show Off Your Design Skills:Architecture is all about creativity and technical skills, so make sure your portfolio is front and centre! Include a range of your best projects, showcasing different styles and techniques. Don't forget to explain your design process and the challenges you overcame for each project – it gives hiring managers a glimpse into your thought process!
Tailor Your CV to Architecture:When putting together your CV, highlight relevant experience in architectural design software, like AutoCAD or Revit. Plus, if you have any internships or coursework that involved real-world projects, be sure to mention them. We want to see not just what you've done, but how it relates directly to this role at The Crowd!
Craft a Compelling Cover Letter:Your cover letter is your chance to express your passion for architecture and what drew you to The Crowd. Talk about specific projects or values of theirs you admire, and how you see yourself contributing to their team. We want to feel your enthusiasm – let it shine through your words!
Use Professional Terminology:Don't shy away from using industry-specific jargon that demonstrates your expertise! Terms like 'sustainability', 'scale', and 'aesthetics' can not only show your knowledge but also help you connect with the hiring team. Just ensure it's done in a way that's relatable and not overly technical, so we can see your passion clearly!
How to prepare for a job interview at The Crowd
✨Master the Technical Questions
In an architecture interview, be ready to tackle some technical questions about building codes, design principles, and software like AutoCAD or Revit. Brush up on your knowledge of materials and components, as you might even face scenarios to solve during the interview that showcase your problem-solving skills in real-time.
✨Bring Your Portfolio to Life
Your portfolio is your golden ticket! Make sure it not only showcases your best work but also highlights your design thinking process, from sketches to final outputs. During the interview, be prepared to discuss the projects in detail—what challenges you faced, how you overcame them, and what you learnt.
✨Demonstrate Your Passion for Sustainability
In today's architecture landscape, sustainability is key. Be sure to highlight any projects that involved eco-friendly designs or your understanding of sustainable practices. This will show that you’re not just familiar with the trends but are genuinely passionate about creating a better future through your designs.
✨Engage with Your Interviewers
Architecture is a collaborative field, so showing that you're a team player is essential. When conversing with the interviewers, actively listen and respond to their ideas. This isn’t just about you showing off your skills, but also about connecting and demonstrating how well you’d fit into their team at The Crowd.
