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- Tasks: Support multiple Directors by managing schedules, communications, and admin duties.
- Company: Join a leading international architectural practice known for its innovative design.
- Benefits: Enjoy hybrid working, professional development support, and a collaborative culture.
- Why this job: Be part of a dynamic team where your organisational skills make a real impact.
- Qualifications: Fluency in French and prior experience as a Personal Assistant are essential.
- Other info: Proficiency in InDesign is a plus; apply now to kickstart your career!
The predicted salary is between 30000 - 42000 £ per year.
A desirable and prominent international architectural practice is looking for a Personal Assistant (fluent in French) to join their team in London. The ideal candidate will have proven experience as a Personal Assistant in a collaborative team environment and will be adept at managing multiple tasks with exceptional attention to detail, with InDesign proficiency being highly advantageous. This role involves overseeing the complex schedules of multiple Directors, requiring a high degree of discretion and professionalism in handling sensitive and confidential matters.
Key Responsibilities:
- Manage communications with internal and external stakeholders on Directors’ behalf
- Manage the Directors’ database in a meticulous and timely manner
- Manage Directors’ diaries with weekly schedules, creating programmes, travel accommodations, booking lunches and dinners
- Organise meetings, minute taking and record attendees
- Coordinate and direct conference calls
- Coordinate admin duties, process expenses and holiday requests
- Provide IT technical support (Microsoft Office and InDesign)
- Assist in creating presentations for potential clients, conferences, panel discussions, bids and PQQs
- Other ad-hoc duties to support the studio/team
Key Skills/Requirements:
- Prior experience in a similar role within a dynamic and fast-paced environment
- Fluency in French, or native-level proficiency is key
- Excellent verbal and written communication skills
- Natural attention to detail and highly organised with ability to remain calm under pressure
- Approachable, with confidence and professional manners towards people at all levels
- Proficient in Microsoft Office and Adobe InDesign (highly advantageous)
- Excellent interpersonal skills and strong team player
To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).
The Crowd is an equal opportunities employer and agency.
Personal Assistant (French speaking) employer: The Crowd
Contact Detail:
The Crowd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (French speaking)
✨Tip Number 1
Brush up on your French language skills, especially in a professional context. Being fluent is essential, so practice common phrases and vocabulary that might come up in meetings or communications with stakeholders.
✨Tip Number 2
Familiarise yourself with the architectural industry and the specific firm you’re applying to. Understanding their projects and culture will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 3
Highlight your organisational skills by preparing examples of how you've managed complex schedules or multiple tasks in previous roles. Be ready to discuss these experiences in detail during your interview.
✨Tip Number 4
If you have experience with InDesign, be prepared to demonstrate your proficiency. Consider bringing a portfolio of your work or examples of presentations you've created to showcase your skills effectively.
We think you need these skills to ace Personal Assistant (French speaking)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant, especially in collaborative environments. Emphasise your fluency in French and any relevant skills like proficiency in Microsoft Office and InDesign.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and organisational skills. Mention specific examples of how you've managed complex schedules or handled sensitive information in previous roles.
Highlight Relevant Experience: In your application, focus on your prior experience in dynamic environments. Discuss your ability to manage multiple tasks and your approach to maintaining professionalism under pressure.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your communication is clear and professional, reflecting the high standards expected in this role.
How to prepare for a job interview at The Crowd
✨Showcase Your Language Skills
Since fluency in French is a key requirement, be prepared to demonstrate your language skills during the interview. You might be asked to converse in French or translate a few sentences, so practice speaking confidently and clearly.
✨Highlight Your Organisational Skills
The role requires managing complex schedules and multiple tasks. Be ready to discuss specific examples from your past experience where you successfully organised schedules or managed competing priorities, showcasing your attention to detail.
✨Familiarise Yourself with InDesign
As proficiency in InDesign is highly advantageous, brush up on your skills before the interview. If possible, prepare to discuss how you've used InDesign in previous roles or projects, as this will demonstrate your readiness for the position.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and discretion. Think of situations where you had to handle sensitive information or manage conflicts, and be ready to explain how you approached these challenges.
