At a Glance
- Tasks: Manage bids, proposals, and contracts for exciting international design projects.
- Company: Globally recognised design studio known for luxury interiors.
- Benefits: Hybrid working, bonuses, private medical insurance, and career progression.
- Other info: Fast-paced environment with opportunities to build strong professional relationships.
- Why this job: Join a creative team and work on high-profile projects that make a difference.
- Qualifications: 3-5 years in bids or contracts, ideally in design or hospitality.
The predicted salary is between 45000 - 55000 £ per year.
About The Role: We are working with an internationally recognised design studio celebrated for its immersive, detail-rich interiors. With a portfolio spanning luxury hotels, resorts, restaurants, villas and high‑end residential projects worldwide, their London team is seeking a Bid and Contracts Manager to support the commercial and business development function. Reporting directly to a Partner and working closely with senior leadership, this role will take ownership of bid coordination, proposal preparation, contract management and pipeline tracking across a range of international projects. The successful candidate will play a key role in managing RFPs, preparing fee proposals, coordinating submissions, reviewing contracts and ensuring all documentation is delivered accurately and professionally. This is an excellent opportunity for a commercially minded and highly organised individual looking to develop their career within a globally recognised design practice. The role offers exposure to high‑profile international projects, clear progression opportunities and the chance to work within a collaborative, creative and fast‑paced environment, offering hybrid working, bonus and private medical insurance.
Key Responsibilities
- Coordinate and manage bid submissions, RFP responses, proposals and tender documentation across hospitality and design projects
- Prepare fee proposals and commercial documentation using established templates, working closely with Partners who provide pricing and scope guidance
- Draft, prepare and manage client contracts, consultant agreements and related documentation
- Maintain and manage bid and contract tracking systems, recording enquiries, submissions, deadlines, outcomes and project status updates
- Monitor and analyse bid activity, win/loss ratios and proposal performance to support continuous improvement
- Ensure all proposal, contract and commercial documentation is accurate, professionally presented and free from errors
- Liaise with Partners, project teams and senior stakeholders to gather information and coordinate submissions
- Support the production and presentation of proposal materials, portfolios and supporting documents
- Manage contract amendments, updates and extensions throughout the project lifecycle
- Build strong relationships across internal teams and external consultants
Key Skills / Requirements
- 3–5+ years’ experience within bids, proposals, contracts or commercial administration
- Previous experience within architecture, interior design, construction, property or the built environment preferred
- Hospitality sector experience would be highly advantageous, although not essential
- Strong experience preparing proposals, bids, RFP responses or fee submissions
- Exceptional attention to detail, particularly when working with figures, contracts and commercial documentation
- Highly organised with the ability to manage multiple deadlines and priorities simultaneously
- Advanced Microsoft Word and strong Excel skills
- Comfortable working within a process‑driven and documentation‑heavy environment
- InDesign experience or the ability to work with proposal graphics, layouts and presentation materials would be advantageous
- Strong communication skills and confidence working with senior stakeholders
The Crowd is an equal opportunities employer and agency.
Bid and Contracts Manager in London employer: The Crowd
Join a globally recognised design studio in London, where creativity meets collaboration. As a Bid and Contracts Manager, you'll thrive in a dynamic environment that values professional growth, offering clear progression opportunities, hybrid working arrangements, and comprehensive benefits including bonuses and private medical insurance. This is your chance to contribute to high-profile international projects while being part of a supportive team that champions excellence and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Bid and Contracts Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the design and hospitality sectors. Attend industry events or webinars to meet potential employers and showcase your skills. Remember, it’s all about who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their recent bids and contracts. This will help you tailor your responses and show that you’re genuinely interested in their work.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience aligns with the role of Bid and Contracts Manager. Highlight your attention to detail and organisational skills, as these are key in this line of work.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Bid and Contracts Manager in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Bid and Contracts Manager role. Highlight your experience in bids, proposals, and contract management, especially if you've worked in architecture or hospitality. We want to see how your skills align with our needs!
Showcase Your Attention to Detail:Since this role involves a lot of documentation, it's crucial to demonstrate your exceptional attention to detail. Use clear examples from your past work where you ensured accuracy in contracts or proposals. We love candidates who take pride in their work!
Be Professional Yet Personable:While professionalism is key, don’t forget to let your personality shine through! We appreciate candidates who can communicate effectively with senior stakeholders while also being approachable. A friendly tone in your application can make a great impression.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at The Crowd
✨Know Your Bid Basics
Before the interview, brush up on the fundamentals of bid coordination and contract management. Familiarise yourself with common terminology and processes in the architecture and design sectors. This will help you speak confidently about your experience and how it aligns with the role.
✨Showcase Your Attention to Detail
Prepare examples that highlight your exceptional attention to detail, especially when dealing with contracts and proposals. Bring along samples of your previous work or describe specific instances where your meticulousness made a difference in a project outcome.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple deadlines and priorities. Share strategies or tools you use to keep track of submissions and project statuses. This will show that you can thrive in a fast-paced environment, just like the one they offer.
✨Engage with Senior Stakeholders
Since the role involves liaising with senior leadership, prepare to talk about your experience working with high-level stakeholders. Think of examples where you successfully communicated complex information or built strong relationships, as this will demonstrate your fit for the collaborative nature of the team.
