At a Glance
- Tasks: Support the CEO with scheduling, travel, and various tasks in a dynamic environment.
- Company: Join a prestigious international architecture practice known for stunning designs.
- Benefits: Enjoy flexible working, a sociable culture, and excellent perks.
- Other info: This is a 12-14 month fixed term contract covering maternity leave.
- Why this job: Be part of high-profile projects while working in a vibrant studio atmosphere.
- Qualifications: Previous EA/PA experience, strong organisation skills, and proficiency in MS Office required.
The predicted salary is between 36000 - 60000 € per year.
A prestigious international architecture practice is seeking an experienced and enthusiastic EA to support their CEO in their London studio on a 12 month+ fixed term contract (maternity cover). The company is known for their showstopping international designs and has an established name in the industry.
Within this role, you will closely support the busy CEO with both business and private duties to ensure every aspect is handled and running smoothly. Duties will vary from completing tasks and errands, maintaining the CEO’s calendar, booking complex international travel, and liaising with clientele. This is a great opportunity for an experienced EA/PA to join a fast-paced and inspiring studio environment. With a sociable culture, excellent benefits, and flexible working on offer, the company also delivers a portfolio of high-profile international projects and is based in a vibrant part of the city.
Key Responsibilities:- Managing personal and professional schedule of the CEO
- Organising and maintaining filing systems
- Running errands and completing tasks
- Organising client and staff events
- Documenting meeting minutes and actions for various meetings
- Building rapport with clients and handling CEO’s emails
- Booking travel and accommodation for CEO
- Updating and organising contacts database
- Managing project expenses and assisting with marketing projects
- Collaborating with other admin team members to manage the studio effectively
- Completing CEO’s cash and credit card expenses
- Ensuring CEO is on time for meetings
- Previous solid PA/EA experience supporting senior leaders, ideally within the design industry
- Excellent organisation and time management skills
- Diary management experience
- Proficient in MS Office Suite and ideally Adobe Creative Suite
- Hard working and dedicated
- Personable, friendly and professional
- Confident communicating with all levels of teams/companies/clients and ability to build trusted relationships and go the extra mile
Executive Assistant (12-14 Month FTC) in London employer: The Crowd
Join a prestigious international architecture practice in London, where you will thrive in a dynamic and inspiring studio environment. With a strong focus on employee well-being, the company offers excellent benefits, flexible working arrangements, and opportunities for professional growth while being part of high-profile international projects. Experience a sociable culture that values collaboration and creativity, making it an exceptional place to advance your career as an Executive Assistant.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (12-14 Month FTC) in London
✨Tip Number 1
Familiarise yourself with the architecture industry and the specific company you're applying to. Understanding their projects and design philosophy will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the architecture field, especially those who have experience as EAs or PAs. They can provide insights into the role and may even refer you to opportunities within their networks.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar for a CEO. This will showcase your ability to manage complex schedules and prioritise tasks effectively, which is crucial for this role.
✨Tip Number 4
Practice your communication skills, as building rapport with clients and colleagues is essential. Consider role-playing scenarios where you need to handle difficult situations or communicate important information clearly.
We think you need these skills to ace Executive Assistant (12-14 Month FTC) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous experience as a PA/EA, especially any roles where you supported senior leaders. Emphasise your organisational skills and diary management experience, as these are crucial for the role.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your skills align with the responsibilities listed in the job description, such as managing complex schedules and liaising with clients.
Showcase Relevant Skills:In your application, highlight your proficiency in MS Office Suite and any experience with Adobe Creative Suite. If you have experience in the design industry, make sure to mention it, as it will set you apart from other candidates.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Executive Assistant role.
How to prepare for a job interview at The Crowd
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised complex calendars or managed multiple priorities in previous roles.
✨Demonstrate Your Communication Skills
This role requires liaising with various stakeholders. Highlight your experience in building relationships and communicating effectively with clients and team members. Consider preparing a brief story that illustrates your communication prowess.
✨Familiarise Yourself with the Company
Research the architecture practice and its notable projects. Understanding their design philosophy and recent achievements will show your genuine interest in the company and help you tailor your responses during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think about potential scenarios you might face as an EA, such as handling last-minute changes in the CEO's schedule, and prepare your approach to resolving them efficiently.
