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- Tasks: Manage contracts and proposals for exciting design projects in a dynamic studio.
- Company: Join a renowned design studio known for luxury interiors and creative culture.
- Benefits: Enjoy flexible working, private medical care, and a bonus scheme.
- Why this job: Be part of a creative team and make an impact in the architecture and design industry.
- Qualifications: Experience in contracts administration and strong organisational skills required.
- Other info: Great career progression opportunities in a vibrant and supportive environment.
The predicted salary is between 28800 - 43200 £ per year.
We are working with an internationally recognised design studio celebrated for its immersive, detail-rich interiors. With a portfolio spanning luxury hotels, restaurants, and high-end residential spaces, their London team is now looking for a proactive and highly organised Contracts Executive to join the studio.
This is a newly created role reporting directly to the Partner overseeing contracts and bidding. You will support the preparation of fee proposals, RFPs, contract administration, and the tracking of bids and project progress. Strong attention to detail is essential, along with the ability to manage multiple tasks simultaneously and communicate clearly across the wider team.
The role offers clear progression and is an excellent opportunity to join a studio known for its creative direction, social, international, and dynamic culture. Benefits include private medical care, flexible working, a bonus scheme, and more.
Key Responsibilities- Draft, prepare, and manage client contracts, consultant agreements, and related documentation using established templates.
- Support the preparation of fee proposals, with pricing and scope guidance provided by Partners.
- Ensure all contracts and proposals align with company policies, agreed scopes of work, and client requirements.
- Manage contract amendments, extensions, and updates as required.
- Maintain a centralised contract and proposal tracking system, logging enquiries, submissions, deadlines, and outcomes.
- Coordinate and prepare bid submissions, proposals, and tender responses, working closely with Partners, senior leadership, and internal project teams.
- Ensure all documentation is accurate and error-free, particularly in relation to figures and financial data.
- Track and report on bid activity and outcomes to support analysis and continuous improvement.
- Build strong working relationships with internal teams, clients, and consultants.
- Occasionally support proposal portfolios or presentations (basic InDesign knowledge desirable).
- Experience in contracts administration, fee proposals, or a similar commercial role within an architecture/design studio.
- Highly organised with excellent attention to detail and confidence working with numbers.
- Proficient in Microsoft Word and Excel.
- Comfortable working in a process-driven, documentation-heavy role.
- Able to manage multiple deadlines and priorities.
- An interest in the architecture/interior design industry, with previous experience in the hospitality sector desirable.
- InDesign experience is advantageous but not essential.
Contracts Executive employer: The Crowd
Contact Detail:
The Crowd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Executive
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and design industry. Attend events, join online forums, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company’s recent projects and their design philosophy. This shows you’re genuinely interested and helps you tailor your answers to align with their values. Plus, it gives you great talking points!
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills in contracts administration and attention to detail can benefit their team. Keep it concise and focus on how you can help them achieve their goals.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Contracts Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contracts Executive role. Highlight your experience in contracts administration and fee proposals, as well as any relevant skills that match the job description. We want to see how you fit into our creative and dynamic culture!
Showcase Attention to Detail: Since strong attention to detail is key for this role, ensure your application is free from errors. Double-check your figures and formatting. A polished application shows us you’re serious about the position and can handle the documentation-heavy nature of the job.
Be Clear and Concise: When writing your cover letter or any additional documents, keep it clear and concise. Communicate your relevant experience and why you’re excited about joining our team. We appreciate straightforward communication, especially when managing multiple tasks!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to review our Privacy Policy and confirm your details are correct.
How to prepare for a job interview at The Crowd
✨Know Your Contracts Inside Out
Before the interview, make sure you’re familiar with common contract terms and processes. Brush up on your knowledge of fee proposals and RFPs, as you'll likely be asked about your experience in these areas. Being able to discuss specific examples will show that you’re proactive and detail-oriented.
✨Showcase Your Organisational Skills
Since this role requires managing multiple tasks and deadlines, prepare to discuss how you stay organised. Bring examples of tools or methods you use to track projects and ensure accuracy in documentation. This will demonstrate your ability to handle the demands of a process-driven role.
✨Communicate Clearly and Confidently
Effective communication is key in this position. Practice articulating your thoughts clearly, especially when discussing complex topics like contract amendments or financial data. You might even want to prepare a few questions to ask the interviewers about their communication processes within the team.
✨Demonstrate Your Interest in Design
Since the studio focuses on architecture and interior design, showing genuine interest in the industry can set you apart. Be ready to discuss any relevant experiences or projects you've been involved in, particularly in the hospitality sector. This will highlight your passion and fit for the company culture.
