At a Glance
- Tasks: Manage bids, proposals, and contracts for exciting international design projects.
- Company: Globally recognised design studio known for luxury interiors.
- Benefits: Hybrid working, bonuses, private medical insurance, and clear career progression.
- Other info: Fast-paced environment with opportunities to build strong professional relationships.
- Why this job: Join a creative team and work on high-profile projects that make a difference.
- Qualifications: 3-5 years in bids or contracts, ideally in design or construction.
The predicted salary is between 45000 - 55000 £ per year.
We are working with an internationally recognised design studio celebrated for its immersive, detail-rich interiors. With a portfolio spanning luxury hotels, resorts, restaurants, villas and high-end residential projects worldwide, their London team is seeking a Bid and Contracts Manager to support the commercial and business development function.
Reporting directly to a Partner and working closely with senior leadership, this role will take ownership of bid coordination, proposal preparation, contract management and pipeline tracking across a range of international projects. The successful candidate will play a key role in managing RFPs, preparing fee proposals, coordinating submissions, reviewing contracts and ensuring all documentation is delivered accurately and professionally.
This is an excellent opportunity for a commercially minded and highly organised individual looking to develop their career within a globally recognised design practice. The role offers exposure to high-profile international projects, clear progression opportunities and the chance to work within a collaborative, creative and fast-paced environment, offering hybrid working, bonus and private medical insurance.
Key Responsibilities- Coordinate and manage bid submissions, RFP responses, proposals and tender documentation across hospitality and design projects.
- Prepare fee proposals and commercial documentation using established templates, working closely with Partners who provide pricing and scope guidance.
- Draft, prepare and manage client contracts, consultant agreements and related documentation.
- Maintain and manage bid and contract tracking systems, recording enquiries, submissions, deadlines, outcomes and project status updates.
- Monitor and analyse bid activity, win/loss ratios and proposal performance to support continuous improvement.
- Ensure all proposal, contract and commercial documentation is accurate, professionally presented and free from errors.
- Liaise with Partners, project teams and senior stakeholders to gather information and coordinate submissions.
- Support the production and presentation of proposal materials, portfolios and supporting documents.
- Manage contract amendments, updates and extensions throughout the project lifecycle.
- Build strong relationships across internal teams and external consultants.
- 3–5+ years’ experience within bids, proposals, contracts or commercial administration.
- Previous experience within architecture, interior design, construction, property or the built environment preferred.
- Hospitality sector experience would be highly advantageous, although not essential.
- Strong experience preparing proposals, bids, RFP responses or fee submissions.
- Exceptional attention to detail, particularly when working with figures, contracts and commercial documentation.
- Highly organised with the ability to manage multiple deadlines and priorities simultaneously.
- Advanced Microsoft Word and strong Excel skills.
- Comfortable working within a process-driven and documentation-heavy environment.
- InDesign experience or the ability to work with proposal graphics, layouts and presentation materials would be advantageous.
- Strong communication skills and confidence working with senior stakeholders.
The Crowd is an equal opportunities employer and agency.
Bid and Contracts Manager employer: The Crowd
Join a globally recognised design studio in London, where creativity meets professionalism. As a Bid and Contracts Manager, you'll thrive in a collaborative environment that values your contributions and offers clear pathways for career advancement. Enjoy the benefits of hybrid working, competitive bonuses, and private medical insurance while working on prestigious international projects that will enhance your professional portfolio.
StudySmarter Expert Advice🤫
We think this is how you could land Bid and Contracts Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the design and hospitality sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Showcase your skills! Create a portfolio that highlights your best work in bid coordination and contract management. Use visuals to make it pop, especially if you’ve got experience with InDesign. This will help you stand out when you’re chatting with potential employers.
✨Tip Number 3
Prepare for interviews by researching the company’s recent projects and their approach to design. Be ready to discuss how your experience aligns with their needs, especially in managing RFPs and proposals. Confidence is key, so practice makes perfect!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, it’s a great way to ensure your application gets seen by the right people. Let’s get you that dream job!
We think you need these skills to ace Bid and Contracts Manager
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Bid and Contracts Manager role. Highlight your experience in managing bids, proposals, and contracts, especially in the hospitality or design sectors. We want to see how your skills align with our needs!
Showcase Your Attention to Detail:Since this role involves a lot of documentation, it’s crucial to demonstrate your exceptional attention to detail. Use clear formatting and check for any typos or errors in your application. Remember, we’re looking for someone who can present information accurately and professionally.
Highlight Relevant Experience:Don’t forget to mention your previous experience in bids, proposals, or contract management. If you’ve worked in architecture, interior design, or the hospitality sector, make sure to emphasise that! We love seeing candidates who have a strong background in our industry.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re genuinely interested in joining our team at StudySmarter!
How to prepare for a job interview at The Crowd
✨Know Your Bid Basics
Before the interview, brush up on the fundamentals of bid coordination and contract management. Familiarise yourself with common terminology and processes in the hospitality and design sectors. This will help you speak confidently about your experience and how it aligns with the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to manage multiple deadlines and priorities. Think of specific instances where you successfully coordinated submissions or tracked project statuses. Being able to demonstrate your organisational prowess will impress the interviewers.
✨Be Ready to Discuss Proposal Preparation
Since this role involves preparing fee proposals and commercial documentation, be prepared to discuss your approach to creating these documents. Bring along samples if possible, and explain how you ensure accuracy and professionalism in your work.
✨Engage with Stakeholders
The role requires strong communication skills, especially when liaising with senior stakeholders. Practice articulating how you've built relationships in previous roles. Be ready to discuss how you gather information and coordinate submissions effectively, as this will show your collaborative spirit.
