At a Glance
- Tasks: Support bid submissions and contracts for luxury design projects worldwide.
- Company: Renowned design studio known for immersive, high-end interiors.
- Benefits: Hybrid working, bonus potential, private medical insurance, and career progression.
- Other info: Fast-paced environment with opportunities to learn and grow.
- Why this job: Join a creative team and work on prestigious international projects.
- Qualifications: Experience in bids or project support; strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are working with an internationally recognised design studio celebrated for its immersive, detail-rich interiors. With a portfolio spanning luxury hotels, resorts, restaurants, villas and high-end residential projects worldwide, their London team is seeking a Bid & Contracts Coordinator to support the commercial and business development function. Reporting directly to a Partner and working closely with the wider team, this role will support the preparation of fee proposals, bid submissions, contracts and project documentation across a range of international luxury design projects.
The successful candidate will be highly organised, detail-oriented and confident managing multiple deadlines while ensuring all information is accurate, professionally presented and delivered on time. This role would suit a highly organised coordinator or administrator looking to develop their career within a leading international design practice. The role offers exposure to high-profile international projects, clear progression opportunities and the chance to work within a collaborative, creative and fast-paced environment, alongside benefits including hybrid working, bonus potential and private medical insurance.
Key Responsibilities- Support the preparation and coordination of bid submissions, proposals and tender documentation
- Prepare fee proposals and commercial documentation using established templates, working closely with Partners and senior team members
- Assist with the preparation and administration of client contracts and related project documentation
- Maintain bid and contract tracking systems, recording enquiries, submissions, deadlines and project updates
- Ensure all proposal, contract and commercial documentation is accurate, professionally formatted and free from errors
- Coordinate information and documentation between Partners, project teams and external consultants
- Support the production of proposal materials, portfolios and presentation documents
- Monitor submission deadlines and ensure all information is collated and submitted on time
- Provide general administrative support to the bids and contracts process
- Previous experience in a bids, proposals, coordination, administration or project support role
- Experience within architecture, interior design, construction, property or a related industry would be advantageous
- Exposure to fee proposals, bid submissions, tender documentation or contract administration would be beneficial
- Excellent organisational skills and exceptional attention to detail
- Comfortable working with documentation, processes and multiple deadlines
- Confident communicating with internal teams and external stakeholders
- Ability to manage and prioritise a varied workload
- InDesign experience desirable, or an interest in working with proposal graphics, layouts and presentation materials would be advantageous
- A proactive and positive approach with a willingness to learn and develop
The Crowd is an equal opportunities employer and agency.
Bid and Contracts Coordinator employer: The Crowd
The Crowd is an exceptional employer, offering a dynamic work environment in the heart of London where creativity and collaboration thrive. With a strong emphasis on employee growth, you will have access to professional development opportunities while enjoying a hybrid working model and a supportive culture that values innovation and excellence in luxury hospitality projects.
