Purchase Ledger Administrator

Purchase Ledger Administrator – The Crosby & Frey Team of Keller Williams Eugene & Springfield

About the Role

Reporting to the Accounts Payable Team Leader, you will be responsible for the reconciliation of purchase invoices against contracted movements on our bespoke system. Through timely and accurate reconciliation, you will play an important part in the wider team’s ability to deliver an excellent service and in prompt query resolution to help protect and improve profit.

This opportunity is ideal for a good team player who can work to monthly objectives. If you are a college leaver who has studied Accounting & Business, or are currently pursuing an AAT course or have recently completed one, this is a great platform to kick‑start a career in a finance environment.

You will be responsible for your own supplier ledger and will work with suppliers to improve processes where necessary:

• Ensure supplier invoices are received by the deadline given
• Receive proof of deliveries
• Reconcile/match to orders on our bespoke system
• Request missing documentation from the service provider and ensure prompt receipt, adhering to month‑end deadlines
• Investigate query causes and responses and liaise/escalate where necessary to seek resolutions
• Ensure service providers are notified of invoice queries within agreed timescales
• Liaise with both internal and external departments
• Liaise with the treasury department regarding payments
• Follow procedure to ensure costs are recovered
• Reconcile supplier statements where required
• Maintain strong relationships with service providers

What We Need From You

• Comfortable with picking up the phone to contact suppliers
• Ability to problem‑solve
• Flexible approach to meet the needs of the business
• Administration experience with good attention to detail
• Confident with using Microsoft Office suite – Outlook, Word, Excel, Microsoft Teams
• Some exposure to Accounts Payable (purchase ledger, invoicing) is desirable

What We Offer

• Financial perks: Pension scheme, length‑of‑service rewards, and referral bonuses
• Exclusive discounts: MyPerks platform, Cycle‑to‑Work scheme, gym membership discounts, and skip hire discounts
• Health & wellbeing: Flu jabs, eye‑care vouchers, and an Employee Assistance Programme
• Mental health support: Confidential counselling, MyPerks Wellbeing Centre, and access to trained Mental Health First Aiders
• Family‑friendly: Enhanced maternity/paternity leave, birthday off, and holiday trading scheme
• Community engagement: Volunteer days and collaboration with local charities
• Generous holiday: Start with 23 days, rising to 25 after 2 years, plus buy/sell options
• Employee voice: Regular My Voice surveys and follow‑up check‑ins to drive meaningful change

Additional Benefits

• Additional leave
• Company pension
• Cycle to work scheme
• Employee discount
• Enhanced maternity leave
• Enhanced paternity leave
• Free parking
• On‑site parking
• Paid volunteer time
• Referral programme
• Store discount

Work Location: In person