At a Glance
- Tasks: Manage and execute high-impact events, ensuring exceptional guest experiences.
- Company: Join OpenAI, a leader in AI technology with a mission-driven culture.
- Benefits: Competitive salary, inclusive environment, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on collaboration and creativity.
- Why this job: Be at the forefront of innovative events showcasing cutting-edge AI technology.
- Qualifications: 6+ years in event production with a passion for creating memorable experiences.
The predicted salary is between 35000 - 42000 £ per year.
About the Role
This role will work under the guidance of the Head of EMEA Events to support the execution of high-impact events at OpenAI managing operations, vendor coordination, guest experience, and post-event reporting. The ideal candidate will thrive in a fast-paced environment and bring meticulous planning, creative problem-solving, and seamless front-of-house management to ensure exceptional attendee experiences. Must be tech-savvy with strong capabilities in using a Mac and event software systems like AirTable, Luma, Swoogo, Google Sheets, etc.
Responsibilities
- Manage and execute events from end to end including workstreams, registration, guest experience, catering, and on-site production across multiple high-profile events.
- Develop and maintain comprehensive project timelines, tracking all milestones, deliverables, and deadlines to ensure seamless event execution.
- Source, negotiate, and coordinate with vendors, including caterers, AV providers, and creative production teams, ensuring adherence to OpenAI’s standards and compliance requirements.
- Oversee attendee registration, check-in processes, and manage event communications, including pre- and post-event outreach.
- Maintain meticulous financial records, closely monitoring budgets, processing invoices, and reporting on expenditures versus budget targets.
- Collaborate closely with and communicate effectively with internal stakeholders—including design, procurement, and security—to align all event elements with strategic goals and brand guidelines.
- Implement and manage safety and security protocols, prioritising attendee well-being and compliance with health guidelines.
- Collect, analyse, and report event metrics, attendee feedback, and key learnings to inform future events and measure return on investment.
Qualifications
- Have 6+ years of event production experience, managing end-to-end planning, onsite execution, and post-event analysis.
- Excel at leading the guest experience and owning front-of-house operations and vendor coordination for high-profile corporate events.
- Are passionate about OpenAI’s mission and excited about showcasing cutting-edge AI technology through impactful event experiences.
Events Manager in London employer: The Consulting Solutions
OpenAI is an exceptional employer that fosters a dynamic and innovative work culture, perfect for those passionate about technology and impactful events. With a strong emphasis on employee growth, you will have the opportunity to develop your skills in a fast-paced environment while collaborating with talented professionals. Located in vibrant cities like San Francisco and Los Angeles, OpenAI offers unique advantages such as access to cutting-edge AI technology and a commitment to diversity and inclusion, making it a rewarding place to build your career.
