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- Tasks: Support the Managing Director with admin tasks and ensure smooth office operations.
- Company: Join Bellway Homes, a leading construction company with a focus on inclusivity.
- Benefits: Enjoy a competitive salary, bonus, pension scheme, and 25 days holiday.
- Why this job: Be at the heart of decision-making and gain valuable experience in a dynamic environment.
- Qualifications: Previous PA experience and strong organisational skills are essential.
- Other info: Flexible working arrangements and a commitment to diversity make this a great workplace.
The predicted salary is between 28800 - 43200 £ per year.
Welcome to the opportunity to support the Managing Director in a dynamic role within Bellway’s Kent division.
Company Details
- Company: Bellway Homes
- Salary: competitive
- Type: Full Time
- Region: UK - South East
- Town/City: West Malling
- Posted: 01/12/2025
- Listed in: Administration & Secretarial
- Reference: 297081CON
Job Description
Bellway recognises that people are the key to our success. We are committed to building an inclusive culture that values and respects differences, while creating a safe and inclusive working environment for all colleagues. We support adjustments and flexible working arrangements and welcome discussions about how these can work for you.
Responsibilities
- Full P.A. support to the Managing Director
- Prepare paperwork, meeting minutes, and other documents as required
- First point of contact for correspondence and telephone calls, ensuring urgent messages are actioned immediately
- Secretarial support including diary management and meeting organisation
- Liaise with the Management Team and other secretaries as needed
- Manage both personal and work appointments for the Managing Director
- Type meeting minutes and present in a professional format
- Document dictation and send emails on behalf of the Managing Director
- Proofread correspondence to ensure high detail and accuracy
- Prepare monthly reports, collating information from various departments (e.g., board reports, payroll)
- Support Human Resources administration, including recruitment, new starters & leavers, and attendance records
- Maintain efficient filing and archive systems for the Managing Director and employee records
- Uphold confidentiality and discretion as a key part of the role
- Organise meetings and staff training as required
- Liaise with reception staff and oversee reception operations
- Ensure general office facilities are maintained, including ordering new equipment and handling safety assessments (Fire Risk Assessments, PAT testing)
- Run errands and perform ad-hoc tasks as needed
Experience
- Experience in a secretarial/PA role supporting senior director level roles
- Comfortable working within a fast-paced environment
- Ability to prioritise workload according to MD/Divisional demands
Qualifications And Training
- GCSE Maths and English – Grade 4/C or above (or equivalent)
Skills And Aptitude
- Excellent administration and organisational skills
- Strong communication and listening skills
- Ability to prioritise workload and meet tight deadlines
- High level of discretion and confidentiality
- Teamwork and independent working abilities
- Proficient IT skills and experience with Microsoft Office (Outlook, Word, Excel)
- Adaptable to new systems and technologies
- Commitment to diversity and inclusion
Working Conditions
Willingness to be flexible in day-to-day duties; office-based role.
Benefits
- Competitive salary
- Competitive annual bonus
- Contributory pension scheme
- 25 days holiday, plus bank holidays
- Holiday purchase scheme
- Access to discounts and benefits portal
- ShareSave Scheme
- Cycle to Work Scheme
- Life assurance
We reserve the right to close this vacancy if a large volume of applications are received.
P.A. to Managing Director in West Malling employer: The Construction Index Ltd
Contact Detail:
The Construction Index Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land P.A. to Managing Director in West Malling
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry or related fields. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by researching Bellway Homes and their culture. Show them you’re not just another candidate; you’re genuinely interested in being part of their team and contributing to their success.
✨Tip Number 3
Practice your communication skills! As a P.A., you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable talking about your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace P.A. to Managing Director in West Malling
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the P.A. role. Highlight your experience in secretarial support and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Managing Director's P.A. role. Share specific examples of your past experiences that align with the responsibilities listed.
Showcase Your Skills: Don’t forget to highlight your organisational and communication skills. Mention your proficiency with Microsoft Office and any other tools you’re comfortable with. We love seeing candidates who are tech-savvy and adaptable!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Let’s get your journey started!
How to prepare for a job interview at The Construction Index Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Managing Director. Familiarise yourself with the key tasks like diary management, document preparation, and communication protocols. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your ability to prioritise workload and meet tight deadlines, as these are crucial skills for this role. Consider bringing a portfolio of your work to visually demonstrate your organisational prowess.
✨Practice Professional Communication
As the first point of contact for the Managing Director, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. You might even want to role-play common scenarios, such as handling phone calls or drafting emails, to showcase your professionalism during the interview.
✨Emphasise Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Be ready to discuss situations where you've had to handle confidential information and how you ensured its security. This will reassure the interviewers that you can be trusted with their most sensitive matters.
