At a Glance
- Tasks: Manage office operations, client invoicing, and support recruitment activities.
- Company: Join a growing consultancy with a focus on positive culture and teamwork.
- Benefits: Enjoy flexible hours, generous holidays, and a supportive work environment.
- Other info: Opportunity for career growth as the company expands.
- Why this job: Shape a new role while balancing work and life in a dynamic setting.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 20000 - 25000 £ per year.
Part-Time Office Manager based in Birmingham, West Midlands. The role is suited to an experienced office administrator or office manager who has previously worked within an engineering, architectural, construction or wider professional-services environment.
Responsibilities
- Preparing and issuing client invoices
- Monitoring and chasing outstanding payments by telephone and email
- Managing timesheets and internal administrative processes
- Processing invoices from subcontractors and consultants
- Supporting document control and maintaining company templates
- Managing office supplies and general office administration
- Coordinating CPD sessions, meetings and training
- Managing incoming CVs and supporting recruitment administration
- Supporting the onboarding of new employees
- Monitoring and responding to general enquiries
- Assisting with the company's marketing activity, including managing company social-media accounts; coordinating project photographs and video content; updating company brochures and website content; assisting with the preparation and formatting of marketing materials
- Framework and supplier applications (dependent on experience)
- Business-development administration
- Following up new client enquiries
- Organising staff social events
- Proofreading and formatting reports, proposals and other documents
About You / Qualifications
- Previous experience in an office-management, administration or business-support role
- Experience working within an engineering, architectural, construction or professional-services consultancy
- Strong organisational and communication skills
- Confidence dealing with clients and chasing outstanding invoices
- Excellent attention to detail
- Good Microsoft Office skills
- The ability to work independently and manage a varied workload
- A flexible and proactive approach
Work Arrangement
The position involves working approximately 2.5 to 3 days per week. The preferred arrangement is five shorter days (for example 10:00 am to 2:45 pm), with flexibility around exact working patterns. A Friday half-day of support is typically required, and you would usually attend the office one day per week. There is flexibility around the exact pattern.
What is on offer / Benefits
- A highly flexible part-time working arrangement
- Hybrid working
- Generous holiday entitlement
- A supportive and collaborative team
- The opportunity to shape a newly created role
- Scope for the position to develop as the business grows
- A healthy approach to workload and work-life balance
The company is growing naturally and sustainably, with a focus on securing the right projects, retaining its people and maintaining a positive working culture.
Company / Compliance
Aldwych Consulting values diversity and promotes equality. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business. Candidates are encouraged to apply with a copy of their CV. We are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Part Time Office Manager employer: The Construction Index Ltd
Aldwych Consulting is an excellent employer for those seeking a part-time Office Manager role in Birmingham, offering a highly flexible working arrangement that promotes a healthy work-life balance. With a supportive and collaborative team culture, employees have the opportunity to shape a newly created role while benefiting from generous holiday entitlement and the potential for personal growth as the company expands. The focus on securing the right projects and maintaining a positive working environment makes it an attractive place for professionals in the engineering and architectural sectors.
Contact Details:
The Construction Index Ltd Recruitment Team
