At a Glance
- Tasks: Manage daily office operations and support the lettings team in a fast-paced environment.
- Company: Join a leading global property consultancy in the heart of London.
- Benefits: Competitive salary plus commission, with opportunities for career progression.
- Other info: Ideal for proactive individuals looking to grow within a reputable brand.
- Why this job: Be part of a dynamic team and make a real impact in the property sector.
- Qualifications: Experience in office management, strong organisational skills, and attention to detail.
The predicted salary is between 31750 - 31750 € per year.
Dove & Hawk are working in partnership with a leading global property consultancy who are seeking an experienced Office Manager to join their office in the City of London. The individual will be directly supporting the lettings team, ensuring the smooth progression of tenancies from point of offer to move‐in. The role will be extremely busy and requires an individual who is efficient, able to work to tight deadlines and possesses a strong analytical skill set with an excellent eye for detail.
Responsibilities
- Managing all aspects of daily office operations to ensure seamless functionality and a professional environment that reflects the company's standards.
- Providing administrative support to the estate agency team, including diary management, meeting coordination, client documentation preparation, and property marketing materials.
- Overseeing reception coverage, visitor management and ensuring exceptional client hospitality.
- Supporting compliance and the letting teams across four offices with obtaining AML from landlords, adhering to data protection requirements, and estate agency regulatory standards.
- Carrying out AML checks using Thirdfort.
- Sending T&C's to clients.
- Maintaining digital filing systems, ensuring proper document retention and confidentiality protocols.
- Supporting the teams in delivering exceptional client service.
- Creating new property instructions and remarketing.
- Booking in new marketing material.
- Checking GSC's, EPCs, EICRs, landlord licensing, land registry.
- Managing online Rightmove/Zoopla/On The Market portals.
Skills and Experience Required
- Proven office management administrative experience, ideally within property, estate agency.
- Exceptional organisational skills with meticulous attention to detail.
- Outstanding English written and verbal communication skills.
- Calm and focused under pressure and tight timelines.
- Thrives in a fast‐paced environment that requires ability to manage competing priorities and demands.
- Professional, polished manner with absolute discretion when handling confidential information.
- Proactive problem‐solver who anticipates needs and takes initiative.
Desirable: Knowledge of the London prime property market, experience with property management software or CRM systems such as RADAR, understanding of estate agency operations.
Salary £31,750 Base + Commission based on office performances
Working Hours Monday to Friday 8:30am - 6pm, office based
If you are a proactive individual who is keen to progress their career within an established brand, please contact Anisha on the Business Support team at Dove & Hawk Property Recruitment. 0203 725 9835
Dove & Hawk is acting as an Employment Business in relation to this vacancy.
Office Manager - Mat Cover in London employer: The Construction Index Ltd
Dove & Hawk offers a dynamic and supportive work environment in the heart of Mayfair, where employees are encouraged to thrive and grow within a leading global property consultancy. With a focus on professional development, competitive compensation, and a culture that values teamwork and exceptional client service, this role as an Office Manager provides a unique opportunity to contribute to a high-performing team while enjoying the vibrant atmosphere of London. Join us to be part of a company that prioritises employee satisfaction and career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager - Mat Cover in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and values, so you can show them you're not just another candidate but someone who truly fits into their team.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to office management and client service. We recommend doing mock interviews with friends or family to build your confidence and refine your answers.
✨Tip Number 4
Don't forget to apply through our website! It’s a great way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office Manager - Mat Cover in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your relevant experience in office management and property, showcasing your organisational skills and attention to detail.
Craft a Compelling Cover Letter:Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you're the perfect fit for the team and how your skills align with the job description.
Showcase Your Communication Skills:Since outstanding communication is key for this role, ensure your written application is clear, concise, and free of errors. This is your chance to demonstrate your exceptional English skills!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at The Construction Index Ltd
✨Know Your Stuff
Make sure you understand the role of an Office Manager in a property consultancy. Brush up on your knowledge of office operations, lettings processes, and compliance requirements. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your exceptional organisational skills and attention to detail. Think about times when you managed competing priorities or streamlined processes. Be ready to discuss how you can bring that efficiency to their busy office environment.
✨Practice Your Communication
Since outstanding communication is key for this role, practice articulating your thoughts clearly and concisely. You might be asked to explain complex information or handle hypothetical client scenarios, so being able to communicate effectively will set you apart.
✨Be Proactive and Problem-Solving
Demonstrate your proactive nature by preparing questions about the company and the role. Think about potential challenges they might face and how you could help solve them. This shows that you’re not just looking for a job, but are genuinely invested in contributing to their success.
