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For Companies At a Glance
- Tasks: Manage payroll for 450 employees and support HR processes in a growing coffee business.
- Company: Join Coffee House, a passionate independent coffee chain dedicated to quality and community.
- Benefits: Competitive salary up to £35k, supportive culture, and opportunities for growth.
- Other info: Be part of a dynamic team as we expand from 43 to 200 stores!
- Why this job: Turn your love for people and coffee into a rewarding career with real impact.
- Qualifications: Experience in payroll processing and HR administration is essential.
The predicted salary is between 30000 - 35000 £ per year.
Salary: Up to £35k Depending on Experience
About Us
Coffee House was born from a lifelong dream to create a chain of premium coffee shops that serve incredible food and drink, in an environment where people can eat, drink and relax in the heart of their communities. While we’ve grown, we’ve stayed true to our values. We remain a proudly independent business, driven by the same passion and determination that inspired us from day one. At Coffee House, we’re always looking ahead and our pursuit of quality is at the core of everything we do. As a small but growing company, we offer a culture where every team member feels truly valued (because we know that our people are the key to our success!) Our vision is simple: to become the leading independent coffee operator in England. With delicious, high quality products, modern spaces and passionate, friendly teams - we believe the best is still to come.
About You
Are you ready to turn your passion for people and coffee into an unforgettable employee experience? You will be an experienced Payroll Specialist to support the next phase of our growth as we scale from 43 to 200 stores. You’ll bring strong end-to-end payroll expertise, thrive in a fast-paced environment, and be confident navigating change while helping to build scalable payroll processes for a growing business.
What You’ll Be Doing
- Payroll (Core Focus)
- Manage end-to-end weekly/ monthly payroll processing for approximately 450 employees using ADP
- Review, validate, and reconcile weekly timesheets, ensuring accuracy and completeness
- Investigate and resolve payroll discrepancies, queries, and adjustments
- Maintain accurate records of holiday, absence, and statutory leave
- Process payroll changes including pay adjustments, contractual updates, and deductions
- Administer payroll for new starters and leavers, including final payments
- Ensure compliance with payroll legislation and internal policies
- Maintain and update employee records across HR and payroll systems
- Support onboarding processes, including contracts, right-to-work checks, and system setup
- Manage employee lifecycle administration (starters, movers, leavers)
- Issue contracts, offer letters, and contractual change documentation
- Support absence tracking and reporting in collaboration with managers
- Act as a first point of contact for employee queries relating to payroll and HR administration
- Assist with HR reporting, audits, and compliance documentation
- Support wider HR initiatives and projects as the business grows
Payroll / HR Specialist employer: The Coffee House
Contact Detail:
The Coffee House Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll / HR Specialist
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in HR or payroll. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by researching Coffee House and its values. Show us how your passion for people and coffee aligns with our mission. Tailor your responses to highlight your end-to-end payroll expertise and adaptability in fast-paced environments.
✨Tip Number 3
Practice common interview questions related to payroll and HR administration. We want to see how you handle discrepancies and queries, so be ready to share examples from your past experiences that demonstrate your problem-solving skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in being part of our growing team at Coffee House.
We think you need these skills to ace Payroll / HR Specialist
Some tips for your application 🫡
Show Your Passion for People: When you're writing your application, let your passion for people shine through! We want to see how you can turn that enthusiasm into an unforgettable employee experience at Coffee House.
Highlight Your Payroll Expertise: Make sure to showcase your end-to-end payroll expertise in your application. We’re looking for someone who thrives in a fast-paced environment, so share examples of how you've navigated change and built scalable processes before.
Be Clear and Concise: Keep your application clear and to the point. We appreciate straightforward communication, so make sure your skills and experiences are easy to spot. Remember, we’re all about quality!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Coffee House.
How to prepare for a job interview at The Coffee House
✨Know Your Payroll Stuff
Make sure you brush up on your end-to-end payroll processing knowledge, especially with ADP. Be ready to discuss how you've handled payroll discrepancies and what steps you took to resolve them.
✨Show Your People Skills
Since this role is all about people, think of examples where you've successfully managed employee queries or supported onboarding processes. Highlight your ability to communicate clearly and effectively.
✨Understand the Company Culture
Familiarise yourself with Coffee House's values and mission. Be prepared to explain how your personal values align with theirs and how you can contribute to their vision of becoming a leading independent coffee operator.
✨Prepare for Change
As Coffee House is growing rapidly, they’ll want someone who thrives in a fast-paced environment. Think of times when you've successfully navigated change in your previous roles and be ready to share those experiences.