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For Companies At a Glance
- Tasks: Manage payroll for 450 employees and support HR processes in a growing coffee company.
- Company: Join a passionate, independent coffee chain dedicated to quality and community.
- Benefits: Competitive salary up to £35k, supportive culture, and opportunities for growth.
- Other info: Be part of an exciting journey as we expand from 43 to 200 stores.
- Why this job: Turn your love for people and coffee into a rewarding career experience.
- Qualifications: Experience in payroll processing and HR administration is essential.
The predicted salary is between 30000 - 35000 £ per year.
Salary: Up to £35k Depending on Experience
About Us
Coffee House was born from a lifelong dream to create a chain of premium coffee shops that serve incredible food and drink, in an environment where people can eat, drink and relax in the heart of their communities. While we’ve grown, we’ve stayed true to our values. We remain a proudly independent business, driven by the same passion and determination that inspired us from day one. At Coffee House, we’re always looking ahead and our pursuit of quality is at the core of everything we do. As a small but growing company, we offer a culture where every team member feels truly valued (because we know that our people are the key to our success!) Our vision is simple: to become the leading independent coffee operator in England. With delicious, high quality products, modern spaces and passionate, friendly teams - we believe the best is still to come.
About You
Are you ready to turn your passion for people and coffee into an unforgettable employee experience? You will be an experienced Payroll Specialist to support the next phase of our growth as we scale from 43 to 200 stores. You’ll bring strong end-to-end payroll expertise, thrive in a fast-paced environment, and be confident navigating change while helping to build scalable payroll processes for a growing business.
What You’ll Be Doing
- Payroll (Core Focus)
- Manage end-to-end weekly/ monthly payroll processing for approximately 450 employees using ADP
- Review, validate, and reconcile weekly timesheets, ensuring accuracy and completeness
- Investigate and resolve payroll discrepancies, queries, and adjustments
- Maintain accurate records of holiday, absence, and statutory leave
- Process payroll changes including pay adjustments, contractual updates, and deductions
- Administer payroll for new starters and leavers, including final payments
- Ensure compliance with payroll legislation and internal policies
- HR Administration
- Maintain and update employee records across HR and payroll systems
- Support onboarding processes, including contracts, right-to-work checks, and system setup
- Manage employee lifecycle administration (starters, movers, leavers)
- Issue contracts, offer letters, and contractual change documentation
- Support absence tracking and reporting in collaboration with managers
- Act as a first point of contact for employee queries relating to payroll and HR administration
- Assist with HR reporting, audits, and compliance documentation
- Support wider HR initiatives and projects as the business grows
Payroll / HR Specialist in London employer: The Coffee House
Contact Detail:
The Coffee House Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll / HR Specialist in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR and payroll sectors. Attend industry events or local meetups to make new contacts. You never know who might have the inside scoop on job openings at Coffee House or similar companies.
✨Tip Number 2
Prepare for interviews by researching Coffee House's values and culture. Think about how your experience aligns with their mission of creating an incredible employee experience. Show them you’re not just another candidate, but someone who truly gets what they’re all about!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to payroll processes and HR administration. We recommend doing mock interviews with friends or using online resources to boost your confidence before the big day.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the Coffee House team and being part of their exciting growth journey.
We think you need these skills to ace Payroll / HR Specialist in London
Some tips for your application 🫡
Show Your Passion for People: When writing your application, let your enthusiasm for creating a great employee experience shine through. We want to see how your passion aligns with our values at Coffee House!
Be Specific About Your Experience: Make sure to highlight your end-to-end payroll expertise and any relevant HR administration experience. We love details, so share specific examples of how you've navigated payroll processes in the past.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the skills and experiences that match the Payroll / HR Specialist role. We appreciate when candidates take this extra step.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our Coffee House family!
How to prepare for a job interview at The Coffee House
✨Know Your Payroll Stuff
Make sure you brush up on your payroll knowledge, especially around end-to-end processing and compliance. Familiarise yourself with ADP if you can, as it’s a key tool for this role. Being able to discuss specific payroll scenarios will show that you’re ready to hit the ground running.
✨Show Your People Skills
Since this role involves a lot of interaction with employees, be prepared to talk about how you handle queries and resolve discrepancies. Share examples of how you've supported employees in the past, as this will highlight your passion for people and your ability to create a positive employee experience.
✨Demonstrate Adaptability
Coffee House is growing fast, so they’ll want someone who can thrive in a changing environment. Think of times when you’ve successfully navigated change or improved processes in your previous roles. This will show that you can help build scalable payroll processes as the company expands.
✨Ask Smart Questions
Prepare some thoughtful questions about the company culture and their vision for growth. This not only shows your interest in the role but also gives you insight into whether Coffee House is the right fit for you. Asking about their approach to employee engagement can also demonstrate your alignment with their values.