PA to Chief Operating Officer & Director of Finance in Liverpool

An opportunity has arisen within The Clatterbridge Cancer Centre for an accomplished Personal Assistant to provide comprehensive, high level PA/secretarial and administrative support to the Chief Operating Officer and Chief Finance Officer. You will provide vital support to the executive directors in their roles and it is essential that you have a passion for providing exceptional administrative support, be proactive, accountable and self-motivated. You will have exceptional communication and interpersonal skills and have a positive approach with the ability to work collaboratively. As per the Trust's policy the post holder will be required to be present on site for a minimum of 4 days per week.

Main duties of the job

• The post holder will provide a highly confidential, professional and comprehensive Personal Assistant service to the Executive Directors in particular the Chief Operating Officer and Chief Finance Officer.
• The post holder will be capable of working to schedules and using their own initiative, whilst maintaining a high level of confidentiality and discretion at all times.
• The post holder will support the Office Manager to maintain an efficient and effective Executive secretariat service.
• The post holder will possess excellent communication and interpersonal skills and will be capable of working effectively under pressure.
• The post holder will have excellent secretarial skills and a high-level working knowledge of Windows-based systems.

Working for our organisation

The Clatterbridge Cancer Centre NHS Foundation Trust is one of the UK’s leading cancer centres providing highly specialist cancer care to a population of 2.4m people across Cheshire and Merseyside, and the surrounding areas, including North Wales and the Isle of Man. Our vision is to not only maintain this level of commitment to excellence but to work with our academic and healthcare partners across the region to ensure care, treatment and patient outcomes continuously improve in the future. We are very proud of all our expert and loyal staff and we welcome people who share the collective aim of delivering excellence in everything that we do. Our values represent who we are and what we believe in. They define how we act to deliver the best possible care for our patients and shape The Clatterbridge Cancer Centre as a great place to work. We are - Kind, Empowered, Responsible, Inclusive.

Detailed job description and main responsibilities

Please see attached Job Description and Person Specification for full details about this exciting role on offer at The Clatterbridge Cancer Centre.

Person specification

Qualifications

• Educated to a high standard of general education degree level or equivalent
• Secretarial Qualification / evidence of continuous learning
• European Computer Driving License or equivalent
• PRINCE2 Project Management qualification or equivalent experience

Knowledge

• Experience of delivering an administrative role in the NHS or a comparable organisation
• Knowledge of how to build and maintain successful working relationships
• Principles of confidentiality
• Awareness of NHS policies and procedures

Experience

• Substantial experience of working at Personal Assistant level for Executive Directors
• Previous experience of minute taking for Board level meetings
• Experience of liaising and dealing with people at senior levels
• Experience of working within a busy/complex organisation

If you are successfully shortlisted, you will be invited for an interview via email. Please ensure you regularly check your emails (including junk folders) following your application and let us know if you have any problems. If you would prefer for us to communicate with you in a different way, or need adjustments to the interview process, please contact the Recruitment Team on 0151 556 5176 or ccf-tr.recruitment@nhs.net. All interviews will be undertaken in person unless extraordinary circumstances apply. If you do not receive confirmation that you have been shortlisted for interview, please assume that you have not been shortlisted on this occasion. It is with regret that we are unable to provide feedback to all non-shortlisted candidates.

The cost of processing a new DBS application is met by the successful applicant. DBS costs are recovered via salary deduction following commencement in post - further details including cost are available from the Recruitment Team. It is a Trust recommendation that candidates requiring a DBS check subscribe to the DBS Update Service - further details are available here - https://www.gov.uk/dbs-update-service. Candidates who withdraw post-DBS submission will be invoiced for the full cost of the check including administration fee. The Trust takes active responsibility for meeting national guidance and legal requirements in relation to our Safeguarding Policy, including local arrangements for the protection of adults at risk. We promote and support diversity in our workforce. The Trust have staff networks such as Ethnic Diversity Staff Network, LGBTQ+ Staff Network, Armed Forces Staff Network, MAPLE Staff Network & Menopause Support Group. The Trust does not tolerate discrimination, bullying or harassment and has firmed up processes for reporting this, including a dedicated Freedom To Speak Up (FTSU) Guardian.