At a Glance
- Tasks: Support health and safety initiatives with administrative and data management skills.
- Company: Join the City of London Corporation, a leader in public service.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Dynamic role with a focus on collaboration and community engagement.
- Why this job: Make a difference in workplace safety while developing valuable skills.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office; no prior health and safety knowledge needed.
The predicted salary is between 38080 - 42150 £ per year.
The Health & Safety Administrator plays a vital role in enabling a strong, trusted, and well‑run corporate health and safety function at the City of London Corporation. Working closely with the Director of Health & Safety and the wider team, you will provide high‑quality administrative, coordination, and data support that underpins how health and safety is governed, communicated, and continuously improved across a diverse and complex organisation.
Responsibilities
- Support the Health & Safety Director and team by providing professional, accurate, and timely administrative support, helping the function operate smoothly and effectively.
- Act as a first point of contact for health and safety enquiries, providing clear initial guidance, signposting colleagues to the right processes, and ensuring queries are directed appropriately.
- Coordinate meetings, boards, and networks, including the Corporate Health & Safety Professional Network and Strategic Health & Safety Board, supporting agenda planning, minute taking, and action tracking.
- Maintain accurate and up‑to‑date health and safety records, compliance information, and documentation, ensuring information is well organised, accessible and managed in line with data protection and retention requirements.
- Support the monitoring, analysis, and reporting of health and safety data, helping the team identify trends, prepare management reports, and provide insight that supports informed decision‑making.
- Administer health and safety training, including managing bookings, coordinating logistics, issuing evaluation forms, and producing summary feedback reports.
- Support the delivery of health and safety campaigns, projects, and corporate initiatives, including research, preparation of briefing materials, and coordination of communications.
- Maintain and manage the health and safety SharePoint site and online channels, ensuring content is accurate, well‑structured, and supports effective engagement across the organisation.
- Support consistent communication of corporate health and safety standards, updates, and guidance, working with colleagues and Internal Communications to promote clarity and alignment.
- Build strong working relationships with colleagues across departments, supporting a culture of openness, learning, and shared responsibility for health and safety.
Qualifications
- Experience providing administrative support in a busy, multi‑disciplinary or complex organisation, with confidence managing competing priorities.
- Comfortable maintaining records, databases and systems, and enjoy working with data, reports, and structured information.
- Organised, methodical, and detail‑focused, with the ability to plan, track actions, and follow tasks through to completion.
- Communicate clearly and professionally, both verbally and in writing, including taking accurate minutes and producing clear documents.
- Very proficient using Microsoft Office tools and SharePoint, and willing to learn new systems and processes.
- Take a proactive, helpful approach, using initiative to identify improvements and support colleagues.
- Handle sensitive or confidential information with professionalism, discretion, and integrity.
- Motivated by contributing to a safe, healthy and inclusive working environment within a public service organisation.
- No prior knowledge of health and safety principles required, but an interest would be beneficial and potential opportunities to explore professional pathways are available.
Equal Opportunities
The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.
Closing date: 30 June 2026 23:59
Health & Safety Administrator employer: The City Of London
The City of London Corporation is an exceptional employer, offering a supportive work culture that prioritises health and safety while fostering professional growth. As a Health & Safety Administrator, you will benefit from a structured environment in the heart of London, with opportunities for career development and a commitment to inclusivity. Enjoy a balanced work-life schedule, competitive salary, and the chance to contribute meaningfully to public service.
StudySmarter Expert Advice🤫
We think this is how you could land Health & Safety Administrator
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like The City Of London.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at The City Of London.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like The City Of London, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Health & Safety Administrator
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at The City Of London.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at The City Of London.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to The City Of London. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at The City Of London. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at The City Of London
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research The City Of London’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
