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- Tasks: Support the Apprenticeship Department with admin tasks and enhance the apprentice experience.
- Company: Join The City of Liverpool College, a vibrant educational institution dedicated to student success.
- Benefits: Enjoy up to 27 days holiday, a great pension scheme, and exclusive employee discounts.
- Other info: Flexible working options and professional development opportunities available.
- Why this job: Gain valuable experience in a supportive environment while contributing to apprentices' growth and success.
- Qualifications: Minimum GCSEs in English and Maths; strong organisational and communication skills required.
The predicted salary is between 8000 - 10000 £ per month.
Application Deadline: 7 September 2025
Department: Apprenticeships
Location: Liverpool
Compensation: £22,283 / year
Description
Job Title: Business Admin Apprentice
Department: Apprenticeships
Salary: £22,283 per year
Job Type: Fixed Term 18 monthsThe Business Administrator Apprentice role is essential in ensuring the smooth operation of the Apprenticeship Department, specifically focusing on the new apprentices standards. This position provides comprehensive administrative support, contributing to the efficient management of apprenticeship programmes and enhancing the overall experience for apprentices and staff.
Key Responsibilities
- Provide day-to-day administrative assistance to the Apprenticeship Programme Managers and team.
- Assist with duties including smart assessor caseload allocations, updating of student records, change of employers and Digital Apprenticeship Service employer support
- Handle correspondence, emails, and phone calls professionally and promptly.
- Organise and maintain electronic and paper-based filing systems.
- Prepare and distribute documents, reports, and meeting minutes.
- Assist in the enrolment process for new apprentices, ensuring all documentation is complete and accurate.
- Maintain up-to-date records of apprentices’ progress and performance.
- Coordinate with employers, training providers, and apprentices to schedule meetings, reviews, and assessments.
- Support the delivery and tracking of the new apprenticeship standards.
- Input and manage data in the college’s management information system (MIS).
- Generate regular and ad-hoc reports on apprenticeship progress and outcomes.
- Ensure data accuracy and compliance with relevant data protection regulations.
- Act as a point of contact for apprentices, employers, and staff, providing information and resolving queries.
- Facilitate effective communication between all stakeholders involved in the apprenticeship programmes.
- Support marketing and promotional activities for the apprenticeship programmes.
- Assist in organising events such as apprenticeship fairs and induction days.
- Coordinate logistics, including venue booking, catering, and materials preparation.
Skills, Knowledge and Expertise
Essential criteria
- Minimum GCSEs in English and Maths (or equivalent).
- Excellent organisational and time-management skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- Attention to detail and high level of accuracy.
Desirable experience:
- Proven experience in an administrative role, preferably within an educational or training environment.
- Experience in managing data and generating reports.
Personal Attributes:
- Proactive and adaptable with a can-do attitude.
- Professional demeanour and ability to maintain confidentiality.
- Commitment to continuous professional development and learning
Benefits
Why Join The City of Liverpool College?
Benefits of working at the College
As a valued member of our College community, you’ll enjoy a comprehensive range of benefits, dedicated wellbeing support, and meaningful opportunities for professional growth and development.
Pension Scheme
You\’ll be part of the Local Government Pension Scheme with employer contributions of up to 20.20%, one of the best pension packages in the sector.
Leave entitlement
Up to 27 days annual holiday allowance, plus 1 wellbeing day. You’ll also benefit from 5 to 7 days statutory closure and 2 further days closure at Easter.
Employee Benefit Platform
As part of your role, you’ll have access to the COLC Employee Benefits Platform, a one-stop hub for a wide range of perks designed to support your wellbeing, work-life balance, and everyday savings. You’ll be able to access discounts at major supermarkets, fashion and lifestyle retailers, tech stores, travel providers, and more. You’ll also benefit from the Cycle to Work Scheme, cinema and leisure discounts and tech and home appliance discounts, with the option of spreading the cost through salary sacrifice. The platform is part of our commitment to supporting you in every aspect of your working life – and beyond.
Health and Wellbeing
As part of our commitment to supporting your health and wellbeing, all employees have access to the Health Assured Employee Assistance Programme (EAP) – a completely confidential support service available 24/7, 365 days a year. Whether you’re facing personal challenges, looking for advice, or simply need someone to talk to, Health Assured is here to help. Through Health Assured, you can access a 24/7 confidential helpline, face to face, online or telephone counselling, as well as structured support for a wide range of issues including stress, anxiety, relationships, bereavement, legal and financial concerns.
You\’ll also have access to the online wellbeing portal, a secure, user-friendly platform offering a wide range of self-help resources, health assessments, articles, and guidance covering emotional, physical, and financial wellbeing, and to the Wisdom App, which offers mood trackers and wellbeing tools, meditation guides, fitness videos, and self-help modules as well as daily wellbeing tips.
You’ll also be entitled to a free eye test through our voucher scheme with Specsavers, which covers a full eye exam (worth up to £25) and even includes £45 towards a pair of glasses. We also offer free flu vaccinations to help keep you feeling your best all year round.
Travel
We’ve partnered with Arriva to bring you great savings on bus travel. Plus, we offer interest-free loans to help you buy annual travel passes from Merseytravel and Merseyrail. That means you can enjoy the savings of up to two months\’ free travel—without having to cover the full cost upfront. It’s all about making your commute more affordable and less stressful.
Flexible Working
We offer flexible working options depending on business need to support our employee\’s work-life balance.
Professional Development
We’re passionate about helping you thrive, offering a mix of formal and informal professional development opportunities—designed to sharpen your skills, expand your knowledge, and accelerate your career.
College Benefits
Our excellent sports and fitness facilities can be used free of charge by staff. You can also access a range of discounted hair and beauty treatments at our Academy and Graduate Hair & Beauty Salons, and a staff discount at our Academy Restaurant.
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Business Admin Apprentice employer: The City Of Liverpool College
Contact Detail:
The City Of Liverpool College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Admin Apprentice
✨Tip Number 1
Familiarise yourself with the apprenticeship standards and processes. Understanding how apprenticeships work will not only help you in your role but also impress the interviewers with your knowledge.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and Word. Being proficient in these tools is crucial for managing data and preparing documents, which are key responsibilities of the role.
✨Tip Number 3
Practice your communication skills. Since you'll be the point of contact for various stakeholders, being able to convey information clearly and professionally is essential.
✨Tip Number 4
Show your proactive attitude during the interview. Share examples of how you've taken initiative in past roles or projects, as this aligns well with the personal attributes they're looking for.
We think you need these skills to ace Business Admin Apprentice
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant skills and experiences that align with the Business Admin Apprentice role. Focus on your organisational skills, communication abilities, and any administrative experience you may have.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your background and skills make you a great fit for supporting the Apprenticeship Programme Managers and enhancing the overall experience for apprentices.
Showcase Relevant Skills: In your application, emphasise your proficiency in Microsoft Office Suite and any experience you have with data management or report generation. Mention your attention to detail and ability to maintain confidentiality, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are essential traits for a Business Admin Apprentice.
How to prepare for a job interview at The City Of Liverpool College
✨Know Your Role
Familiarise yourself with the key responsibilities of the Business Admin Apprentice role. Understand how your skills align with tasks like managing data, supporting apprenticeship programmes, and maintaining records. This will help you demonstrate your suitability during the interview.
✨Showcase Your Organisational Skills
Since the role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your time-management strategies and how they contributed to successful outcomes.
✨Prepare for Common Questions
Anticipate questions related to communication and teamwork, as these are crucial for the role. Be ready to discuss how you've effectively communicated with others in previous roles or educational settings, and how you handle conflicts or challenges.
✨Demonstrate Your Tech Savviness
Proficiency in Microsoft Office Suite is essential for this position. Brush up on your skills in Word, Excel, and PowerPoint, and be prepared to discuss how you've used these tools in past experiences, especially in managing data or creating reports.