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- Tasks: Manage school finances and provide essential administrative support to ensure smooth operations.
- Company: St Francis' RC Primary School, dedicated to fostering a welcoming environment.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Make a difference in students' lives while developing your organisational and leadership skills.
- Qualifications: Experience in administration and strong communication skills are preferred.
- Other info: Join a diverse team committed to inclusion and supporting vulnerable children.
The predicted salary is between 26337 - 28835 £ per year.
Salary: £26,337 - £28,835 (pro rata for part time and sessional)
Hours: 32.35 per week, 39 weeks sessional
Purpose of the Job
To provide and operate financial management, integrated management information and budgetary information systems and services for the school. To manage and provide the delivery of a wide range of administrative, clerical, secretarial and general office support services.
Major Tasks / Job Activities
- Manage, organise and supervise administrative support staff.
- Determine priorities, allocate work to staff, monitor performance, respond to problems, and ensure services operate effectively.
- Monitor delegated staffing and non‑staffing budgets in accordance with Council policy, including teaching, support staffing, staff development, utilities, property maintenance, cleaning, etc.
- Ensure overspend on allocated budgets does not occur, reconcile banking, authorise cheques, certify invoices, and resolve supplier issues.
- Maintain accounts for school funds, excursions, petty cash, and prepare withdrawal slips and cheques.
- Assist senior management with enrolment procedures, checking applications and confidential documents before forwarding to Education Authority offices.
- Manage and keep up to date data systems (Seemis, DSM, School Fund).
- Prioritise staff duties within the school office and provide a confidential PA service to the Head Teacher.
- Manage the welcoming environment for parents and visitors, handle confidential matters appropriately.
- Contribute to supervision and monitoring of the school security system and visitor screening.
- Supervise transport arrangements and maintain effective free school meals roll.
Responsibilities
Typically: Clerical Assistant, Learning Assistant.
Additional Information / Conditions
This post is considered Regulated Work with Vulnerable Children and/or Protected Adults, under the Protection of Vulnerable Groups (Scotland) Act 2007. Preferred candidates will be required to join the PVG Scheme or undergo a PVG scheme update check prior to a formal offer of employment being made by the City of Edinburgh Council. An overseas criminal record check will be required for individuals who have spent 3 months or more out of the UK in the last 5 years.
Diversity and Inclusion
We are committed to creating a workplace culture where all people are valued and included. We recognise the benefits of a diverse workforce and are changing our interview approach to assess behavioural and technical skills, emphasising Respect, Integrity and Flexibility.
Salary and Working Conditions
Salary range reflects the initial starting salary and increases annually until the top of the range. Happy to discuss flexible working.
School Administrator - St Francis\' RC Primary School in London employer: The City of Edinburgh Council
Contact Detail:
The City of Edinburgh Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Administrator - St Francis\' RC Primary School in London
✨Tip Number 1
Network like a pro! Reach out to current or former staff at St Francis' RC Primary School on LinkedIn. A friendly chat can give us insider info about the school culture and what they really value in a candidate.
✨Tip Number 2
Prepare for the interview by practising common questions related to school administration. We should focus on our experience with budget management and data systems, as these are key for the role.
✨Tip Number 3
Showcase our organisational skills! Bring examples of how we've managed teams or projects in the past. This will help us demonstrate that we can handle the responsibilities of supervising administrative support staff.
✨Tip Number 4
Apply through our website! It’s the best way to ensure our application gets noticed. Plus, it shows we’re genuinely interested in being part of the St Francis community.
We think you need these skills to ace School Administrator - St Francis\' RC Primary School in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of School Administrator. We want to see how you can manage and organise effectively, so don’t hold back on showcasing your relevant experience!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. This will help us quickly see why you’re a great fit for the position.
Show Your Enthusiasm: Let your passion for working in a school environment shine through! We love candidates who are excited about contributing to our community, so share what motivates you to apply for this role and how you can enhance our school’s administrative functions.
Apply Through Our Website: Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it helps us keep everything organised on our end!
How to prepare for a job interview at The City of Edinburgh Council
✨Know Your Stuff
Familiarise yourself with the school's values and mission. Understand the role of a School Administrator and how it fits into the overall functioning of St Francis' RC Primary School. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Prepare examples from your past experiences that highlight your organisational, financial management, and administrative skills. Be ready to discuss how you've successfully managed budgets or supervised staff in previous roles, as these are key aspects of the job.
✨Practice Common Questions
Anticipate questions related to budget management, staff supervision, and handling confidential information. Practising your responses will help you articulate your thoughts clearly during the interview, making you appear more composed and professional.
✨Demonstrate Your Values
Since the school emphasises Respect, Integrity, and Flexibility, think about how you can demonstrate these values in your answers. Share stories that reflect your commitment to these principles, especially in a school environment where they are crucial.
