EIJB Business Manager - Waverley Court

Salary: £47,639 - £56,392 (City of Edinburgh Council salary scale) or £43,231 - £52,679

Hours: 36 per week, 52 weeks per year.

This post is an integrated post, therefore the preferred candidate can choose to be employed by either the City of Edinburgh Council or NHS Lothian.

Major tasks and job activities:

• Provide a comprehensive and professional board service, specifically by leading the implementation and maintenance of board standards. This will include Board and Committee governance administration, the development of Board members and leading on the production, distribution and development of Board papers and minutes.
• Support in providing business management support to the Chief Officer/Executive management Team to ensure best practice is adopted within the EIJB and Partnership.
• Support the development of the Partnership’s Executive Support team.
• Day-to-day management responsibility for personal assistants in the service area.
• Support G&BM in service delivery including having mechanisms in place so staff understand their responsibilities in complying with the Standard Operating Procedures and reporting accurate data.
• Contribute and develop proposals and plans for the modernisation and integration of key governance, systems and processes across the Executive Services team, working with a wide range of stakeholders ensuring the needs of the Partnership are met.
• Contribute and maintain a robust framework for governance of the Edinburgh Integration Joint Board (EIJB) and ensuring that the appropriate reports are also presented to the relevant Council and NHS committees.
• Work closely with the G&BM and other stakeholders taking on specific lead roles and defined projects on behalf of the G&BM to improve the operation of the EIJB.
• Ensure robust and effective communication networks across the Executive Support team functions as well as the wider Partnership.
• Develop, monitor and review local business and administrative protocols and standard operating procedures (SOPs) to ensure consistent approaches and compliance with EHSCP, City of Edinburgh Council, NHS Lothian and national guidance.
• Ensure a professional, quality and accurate business management service is provided to the Edinburgh Integration Joint Board and its committees.
• Support the G&BM ensuring that EIJB members are appropriately briefed on relevant issues to support them in their governance roles.
• Liaise regularly with the G&BM, the Chief Officer and other teams as required to ensure that the Chair, Vice Chair, the EIJB are appropriately involved and updated on matters of policy.
• Co-ordinate the updating of a range of EIJB governance policies and plans, including risk management policy, records management plan, financial regulations.
• Co-ordinate the management of assurance processes across the EIJB, including External Audit and coordinating internal audit processes.
• Support the public affairs function of the EIJB, covering the efficient handling of elected representatives’ communications and enquiries.

We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation.

All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview.

Find out more about our commitment to equalities.

As part of our goal to improve organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure we're recruiting the best people. We’re interested not only in your skills and experience but also in your approach to work.

Happy to talk flexible working.