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- Tasks: Manage school finances and provide essential administrative support.
- Company: St Francis RC Primary School, committed to a diverse and inclusive workplace.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Join a supportive team dedicated to creating a positive environment for students and staff.
- Why this job: Make a real difference in the school community while developing your skills.
- Qualifications: Experience in administration and financial management preferred.
The predicted salary is between 26337 - 28835 £ per year.
St Francis RC Primary School
Salary: £26,337 - £28,835 (pro rata for part time and sessional)
Hours: 32.35 per week, 39 weeks sessional
Purpose of the Job: To provide and operate financial management, integrated management information and budgetary information systems and services for the school. To manage and provide the delivery of a wide range of administrative, clerical, secretarial and general office support services.
Major Tasks / Job Activities:
- The postholder is responsible for the management, organisation and supervision of administrative support staff.
- Within the framework of Council and Departmental procedures, determine priorities, allocate work to staff, monitor performance, respond to problems arising and ensure that services are operating effectively.
- In accordance with Council policy/procedures and the instructions of the Head Teacher, monitor the delegated staffing and non-staffing (DSM) budgets.
- Ensure that overspend on allocated budgets does not occur in liaison with the Head Teacher.
- Accountable for reconciliation of banking and for all financial transactions. To authorise cheques, certify invoices and respond to/rectify any problems which occur with suppliers.
- Maintain accounts for school funds, excursions, petty cash, etc. Preparing withdrawal slips and cheques as required.
- Assist the senior management of the school with regard to all enrolment procedures. Checking completed applications and associated confidential documents before forwarding to Education Authority offices.
- Ensure the relevant data systems are managed effectively and kept up-to-date i.e. Seemis (pupil and staff database), DSM (staffing and budget expenditure), School Fund (monitoring all income and expenditure).
- Prioritise staff duties within the school office.
- Provide a confidential PA service to the Head Teacher.
- Manage and provide a welcoming environment for parents and visitors.
- Ensure any difficulties are dealt with in a confidential and appropriate manner.
- Contribute to the supervision and monitoring of the school security system and screening of all visitors.
- Responsibility for liaison with the Service Support Officer.
- Supervision/organisation of all transport arrangements within school.
- Supervision/maintenance of an effective free school meals roll.
Responsible For: Typically: Clerical Assistant, Learning Assistant
Additional Information / Conditions: This post is considered Regulated Work with Vulnerable Children and/or Protected Adults, under the Protection of Vulnerable Groups (Scotland) Act 2007. Preferred candidates will be required to join the PVG Scheme or undergo a PVG scheme update check prior to a formal offer of employment being made by the City of Edinburgh Council. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.
We’re committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.
As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.
To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.
You can find out more on Our Behaviours web page.
Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.
Happy to talk flexible working.
Follow us on X at @edincounciljobs
School Administrator in Edinburgh employer: The City of Edinburgh Council
Contact Detail:
The City of Edinburgh Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Administrator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to current or former school administrators on LinkedIn or at local education events. They can give you insider info about the role and might even refer you for openings.
✨Tip Number 2
Prepare for behavioural interviews by practising your responses to common questions. Think about how you've demonstrated respect, integrity, and flexibility in past roles, as these are key traits they’re looking for.
✨Tip Number 3
Show off your organisational skills during the interview! Bring examples of how you've managed budgets or administrative tasks effectively. This will help you stand out as a candidate who can handle the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at St Francis RC Primary School.
We think you need these skills to ace School Administrator in Edinburgh
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the specific requirements of the School Administrator role. We want to see how you can contribute to our team!
Showcase Your Organisational Skills: Since this role involves managing various administrative tasks, be sure to provide examples of your organisational skills in your application. We love seeing how you prioritise and manage workloads effectively.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon. We appreciate a well-structured application that’s easy to read!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at The City of Edinburgh Council
✨Know Your Numbers
As a School Administrator, you'll be handling budgets and financial transactions. Brush up on your financial management skills and be ready to discuss how you've successfully managed budgets in the past. Be specific about the systems you've used and any challenges you've overcome.
✨Showcase Your Organisational Skills
This role requires excellent organisational abilities. Prepare examples of how you've prioritised tasks and managed staff effectively in previous positions. Think about times when you had to juggle multiple responsibilities and how you ensured everything ran smoothly.
✨Demonstrate Your People Skills
You'll be interacting with parents, visitors, and staff regularly. Be prepared to share experiences that highlight your communication skills and ability to create a welcoming environment. Think about how you've handled difficult situations with tact and professionalism.
✨Align with Their Values
The interview will focus on behavioural aspects, so familiarise yourself with the school's values of Respect, Integrity, and Flexibility. Prepare to discuss how you embody these values in your work and provide examples of how you've demonstrated them in past roles.