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- Tasks: Provide essential admin support in a busy school office environment.
- Company: James Gillespie's High School, a vibrant educational institution.
- Benefits: Competitive salary, flexible working hours, and a supportive team.
- Why this job: Join a dynamic team and contribute to the smooth running of our school.
- Qualifications: Experience in office administration and strong organisational skills required.
- Other info: Flexible working pattern with opportunities for personal development.
The predicted salary is between 19429 - 19683 £ per year.
Children, Education and Justice Services
Salary: £25,905 - £26,111 (pro-rata for part time and sessional)
Hours: 30 per week, 39 weeks sessional
The Role
We are seeking a skilled, motivated and enthusiastic Clerical Assistant to provide administrative support within our main school office as required. The post holder will be responsible for secretarial and clerical assistance for our school. The successful candidate will have experience of working in a busy office environment and be willing to work flexibly to meet the needs of the service. They will have excellent organisational and time management skills supported by relevant experience. They will have excellent interpersonal skills to ensure the smooth running of our school office.
While you will require a full PVG disclosure, this role is one of the supporting staff team and does not involve working directly with young people. The successful candidate will be expected to manage and operate various computerised systems and have sound knowledge and experience in this area. A working knowledge of SEEMIS and other school‑based systems would be an advantage as would the ability to work under pressure and meet tight deadlines.
Candidates will be expected to provide basic first aid and administer medication as appropriate. A suitable qualification in first aid or a willingness to undertake any necessary training is essential.
Working hours/flexibility
The working pattern for this post will be agreed between the successful candidate and the school, though must include a Monday and a Friday. The 30 hours could be worked over 4 or 5 days. Please note that we require a set working pattern to be agreed, though we are flexible about how this looks.
Ability to quickly form positive relationships
Clerical Assistant - James Gillespie\'s High School employer: The City of Edinburgh Council
Contact Detail:
The City of Edinburgh Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Assistant - James Gillespie\'s High School
✨Tip Number 1
Network like a pro! Reach out to current or former employees at James Gillespie's High School on LinkedIn. A friendly chat can give us insider info about the role and help us stand out when we apply.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how our organisational skills and experience in busy office environments make us the perfect fit for the Clerical Assistant role.
✨Tip Number 3
Show off our tech skills! If we have experience with SEEMIS or similar systems, let’s highlight that during the interview. It’ll show we’re ready to hit the ground running!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, we can keep track of our application status easily.
We think you need these skills to ace Clerical Assistant - James Gillespie\'s High School
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in busy office environments. We want to see how your organisational and time management skills shine through, so don’t hold back on showcasing relevant roles you've had!
Craft a Compelling Cover Letter: Your cover letter is your chance to show us your enthusiasm for the role. Share why you’re excited about working at James Gillespie’s High School and how your skills align with what we’re looking for.
Show Off Your Tech Skills: Since you'll be managing various computerised systems, mention any relevant software experience you have, especially with SEEMIS or similar school-based systems. We love tech-savvy candidates!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at The City of Edinburgh Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Clerical Assistant role at James Gillespie's High School. Familiarise yourself with the key responsibilities, such as providing administrative support and managing various computerised systems. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational and time management skills, be prepared to share specific examples from your past experiences. Think of times when you successfully managed multiple tasks or met tight deadlines. This will demonstrate your ability to thrive in a busy office environment.
✨Brush Up on Relevant Software
If you have experience with SEEMIS or other school-based systems, make sure to mention it during the interview. If not, do a bit of research on these systems beforehand. Showing that you're tech-savvy and willing to learn will impress the interviewers and highlight your adaptability.
✨Be Ready for Flexibility Questions
The job requires a flexible working pattern, so be prepared to discuss your availability. Think about how you can accommodate the school's needs while also expressing your willingness to adapt. This shows that you're a team player and ready to contribute to the smooth running of the school office.
