Operations Administrator

Operations Administrator

Wakefield Full-Time 28000 - 42000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Support our Centre Operations team with various administrative tasks and customer communications.
  • Company: Join City & Guilds, a leading organisation dedicated to education and skills development.
  • Benefits: Enjoy 25 days holiday, private healthcare, and a dog-friendly office environment.
  • Why this job: Be part of a collaborative team focused on continuous improvement and customer support.
  • Qualifications: Ideal for those with strong IT skills, attention to detail, and a willingness to learn.
  • Other info: Office-based role in Wakefield with flexible hours and opportunities for overtime during peak periods.

The predicted salary is between 28000 - 42000 £ per year.

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We are recruiting for an Operations Administrator to join our dynamic Centre Operations team based in Wakefield (WF1 2UF).

We need highly motivated individuals to support our centralised team to ensure that a wide range of administrative tasks are completed to our service level agreements (SLAs), ensuring results are issued to schools and colleges on time. In this role, you will liaise with people across the business to ensure actions are completed, and to maintain our administrative functions. On a daily basis you will be answering emails, making and receiving telephone calls, maintaining our range of trackers and issue logs, and supporting with the preparation of data and report information.

We try to continuously improve our ways of working and to find new ways of resolving issues, so if you enjoy working to support internal and external customers and strive for continuous improvement, then this role could be what you are looking for.

  • This is a full-time, office-based role in Wakefield (Office Hub is located at WF1 2UF).
  • Our Centre Operations team core hours are Monday to Friday 08:00 – 18:00.
  • Your contracted hours will alternate 08:00-16:00 on a week 1 and 10:00-18:00 on a week 2.

Bonus perk: Our Wakefield office is dog-friendly – so don’t be surprised if your spreadsheet review is interrupted by a nudge asking for attention or your next meeting includes a wagging tail or two. We firmly believe in pawsitive vibes at work! Sadly while we don’t offer hybrid or home working for this role at the moment, you will get the joy of real desks, actual humans to talk to, and the occasional dog politely asking for a treat. Worth it? We think so.

We shortlist on an ongoing basis and may close the advert early. To avoid disappointment please submit your application as soon as possible.

This appointment will be made on merit.

We believe that diversity and inclusion strengthens and enriches us, and that it is the responsibility of everyone at City & Guilds to drive this value. As ethnic minority groups and disabled people are currently under-represented, we particularly encourage and welcome applications from these communities.

City & Guilds are a Disability confident employer. Please let us know if you require any support/adjustments at your interview and if successful any adjustments needed to support you in your role. If this is required, please email; [emailprotected]

Experience

Entry Level

Type of role

Permanent

Full-time or part-time

Full-time

Location – Country

UK

Location – City

Wakefield

Business Unit

COO

17/07/2025

Vacancy ref

8107

Documents

  • Role Profile
    (PDF , 161.24kb)

About the role

This role is ideal for someone from an administrative background with excellent interpersonal skills and strong IT literacy. You will need to be willing to learn, self-motivated, with effective problem-solving skills and excellent attention to detail.

Your responsibilities will include:

  • Wide range of general customer support through email and phone communications
  • Providing advice and guidance on the use of systems to customers
  • Contacting customers for exam script returns and the upload of evidence
  • Administration, documentation, and communication of meetings (secretariat support)
  • Supporting with project documentation
  • Maintaining and updating systems, Excel trackers, MS Teams sites, MS Lists, SharePoint etc.
  • Assisting with the compilation of reports and presentations
  • Control and maintenance of risk / issue logs, project and delivery information and documents regarding our processes and systems

During peak periods, such as our key exam and results seasons, colleagues are expected to provide additional support, which may include overtime or weekend work. We value flexibility and a collaborative spirit; all team members are encouraged to demonstrate a commitment to our collective success and adapt to the needs of the business. Occasional travel may be required to attend meetings or workshops at other office locations.

Our Centre Operations team is now located from our Wakefield hub, and all our team administrators are office based. Our office is conveniently located, with the Snow Hill retail park within a short walking distance, and excellent public transport links.

About you

Please ensure you read the attached role profile in full, inclusive of the working arrangements and positive working behaviours we expect from all our colleagues.

Our ideal candidate will have:

  • Good numerical, verbal and written communication skills
  • Excellent interpersonal skills, be approachable and knowledgeable
  • Ability to work to tight deadlines
  • Aptitude for multi-tasking, prioritising and be organised
  • Effective problem solving and analytical skills
  • A strong level of self-motivation and initiative
  • Willingness to learn, ability to learn quickly and share knowledge with others
  • Strong computer literacy including use of Microsoft Word, Excel, PowerPoint, Teams, SharePoint, and database applications

Our Story and Mission

To find out more about City & Guilds please click on the following link:

About us | City & Guilds

What We Offer

We offer the opportunity to work in an innovative, engaging and market-leading organisation with opportunities to develop your existing skills and explore new ones.

You’ll receive an excellent benefits package which typically includes a great base salary, 25 days holiday plus bank holidays, pension, private healthcare, volunteering opportunities and much more.

Next Steps and how to apply

If you think this is the role and organisation for you then we would love to hear from you. Please submit your CV and complete our short application form using the apply button.

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Operations Administrator employer: The City & Guilds Group

At City & Guilds, we pride ourselves on being an excellent employer, offering a vibrant work culture in our Wakefield office where collaboration and continuous improvement are at the heart of what we do. Our team enjoys a range of benefits including 25 days of holiday, private healthcare, and a dog-friendly environment that fosters a positive atmosphere. We are committed to employee growth, providing opportunities for skill development and encouraging diversity and inclusion within our workforce.
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Contact Detail:

The City & Guilds Group Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Operations Administrator

✨Tip Number 1

Familiarise yourself with the tools and software mentioned in the job description, such as Microsoft Excel, Teams, and SharePoint. Being able to demonstrate your proficiency in these applications during the interview will show that you're ready to hit the ground running.

✨Tip Number 2

Prepare examples of how you've successfully managed multiple tasks or projects in previous roles. This will help you illustrate your organisational skills and ability to work under tight deadlines, which are crucial for the Operations Administrator position.

✨Tip Number 3

Research City & Guilds and their mission to understand their values and culture. Being able to align your answers with their commitment to diversity and inclusion can set you apart from other candidates.

✨Tip Number 4

Since the role involves a lot of communication, practice your verbal communication skills. You might be asked to explain complex information clearly, so being articulate and confident will be key during your interview.

We think you need these skills to ace Operations Administrator

Excellent Interpersonal Skills
Strong IT Literacy
Attention to Detail
Effective Problem-Solving Skills
Numerical Skills
Verbal and Written Communication Skills
Organisational Skills
Ability to Work to Tight Deadlines
Multi-Tasking Ability
Self-Motivation
Willingness to Learn
Proficiency in Microsoft Word
Proficiency in Microsoft Excel
Proficiency in Microsoft PowerPoint
Proficiency in Microsoft Teams
Proficiency in SharePoint
Experience with Database Applications
Flexibility and Adaptability
Collaboration Skills

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the Operations Administrator role. Emphasise your IT literacy, problem-solving abilities, and any experience in customer support.

Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for applying. Mention specific aspects of the job description that resonate with you, such as your willingness to learn and your commitment to continuous improvement.

Highlight Interpersonal Skills: Since the role requires excellent interpersonal skills, provide examples in your application of how you've successfully communicated with customers or colleagues in previous roles.

Showcase Flexibility and Team Spirit: Demonstrate your ability to adapt to changing circumstances and work collaboratively. Mention any experiences where you supported team efforts during peak periods or contributed to collective success.

How to prepare for a job interview at The City & Guilds Group

✨Showcase Your Administrative Skills

Make sure to highlight your previous administrative experience during the interview. Discuss specific tasks you've handled, such as managing trackers or preparing reports, to demonstrate your capability in this role.

✨Emphasise Communication Abilities

Since the role involves liaising with various stakeholders, be prepared to discuss how you effectively communicate via email and phone. Share examples of how you've provided customer support or resolved issues in the past.

✨Demonstrate Problem-Solving Skills

Prepare to discuss situations where you've encountered challenges and how you approached solving them. This will show your potential employer that you can think critically and adapt to changing circumstances.

✨Express Willingness to Learn

Convey your eagerness to learn new systems and processes. Mention any relevant training or courses you've taken, and express your enthusiasm for continuous improvement, which aligns with the company's values.

Operations Administrator
The City & Guilds Group
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