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- Tasks: Lead the Archdeacons’ Office and provide comprehensive secretarial support.
- Company: The Church of England, a respected religious institution.
- Benefits: Full-time role with a supportive work environment and community impact.
- Why this job: Make a difference in the church while developing your administrative skills.
- Qualifications: Experience in administration and a good understanding of the Church of England.
- Other info: Opportunity to work closely with senior clergy and enhance your professional network.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Join to apply for the Senior PA to Archdeacons role at The Church of England
The purpose of this role is to lead and manage the Archdeacons’ Office in addition to providing effective and comprehensive secretarial and administration support to the Archdeacons which will allow them to make the best use of their time.
Extensive knowledge of the Diocese of Liverpool and the Church of England would be an advantage for this role so that work can be handled proactively and efficiently in the absence of the Archdeacons.
All tasks are to be carried out with the utmost discretion and with a very high regard for confidentiality.
Main Responsibilities
- To manage the work of the Archdeacons’ Office.
- To line-manage the Archdeacons PA and Appointments Support Officer and to delegate work as appropriate to Archdeacons PA and Appointments Support Officer
- To provide and co-ordinate the secretarial and administrative support that the Archdeacons need to fulfil their ministry.
- To take a pro-active approach to ensure that the Archdeacons’ diaries are properly managed, according to the priorities agreed with the Archdeacons.
- To work with the Archdeacons PA and Appointments Support Officer to ensure that the Archdeacons have all necessary paperwork and other material in advance of meetings/engagements.
- To process incoming enquiries – mail, e-mail, telephone calls etc. and to be able to take action according to agreed guidelines.
- To maintain a comprehensive filing system that enables ready access to correspondence, information concerning people, organisations and groups and ensure that files are maintained in compliance with the Data Protection Act.
- To maintain an effective and accessible system for storing electronic data-folders, sub-folders, etc., conducting regular audits of database input.
- To review current systems and practices, and to suggest and implement changes for improvement where appropriate.
- To have responsibility for the project management of the Archdeacons’ Annual Parish Reviews and to delegate work as appropriate to ensure that the APR system is functioning well
- To work closely with the Appointments Secretary so as to understand the Appointments Process and to provide additional support and cover as from time to time may be required.
- To oversee, manage and have responsibility for the Grants which are administered through the Archdeacons’ office.
- To be the administrator for the Clergy Pensions Fund giving administration support as and when required.
- To be a member of the Diocesan Communications Strategy Group
- Chairing bi-weekly Archdeacons’ Office meeting (with Archdeacons in attendance) to maintain communication and for information-sharing as well as forward planning.
- Project management of updated Clergy Handbook includes setting and tracking milestones for all departments on Excel, regular update meetings with the Communications Team and designated Archdeacon, editing documents according to house style and publishing on website.
- To be able to deal sensitively and responsibly with some stressful and difficult phone calls and approaches.
- Meet and greet visitors at all levels of seniority both within and outside the church.
- Liaise with senior clergy, colleagues, departments within SJH and external suppliers as and when required.
- Organise travel and make accommodation arrangements
- If required to produce documents, briefing papers, reports and presentations
- To be present at some meetings that the Archdeacons hold and to take notes/minutes.
- To make arrangements for the hospitality offered by the Archdeacons and to assist with it.
- To develop and maintain good working relationships with those who work in the Diocesan Office and Cathedral working particularly closely with the other Support Staff in the Episcopal office and within St James’ House in to provide a cohesive secretarial support to the Bishops and Archdeacons.
- To carry out such other duties, broadly in line with these, as may from time to time be reasonably required by the Archdeacons.
The post holder must be in sympathy with the aims and ethos of the Church of England.
The post holder must also fully support the Values of the Diocese of Liverpool.
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Other
Industries
- Religious Institutions
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Senior PA to Archdeacons employer: The Church of England
Contact Detail:
The Church of England Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior PA to Archdeacons
✨Tip Number 1
Network like a pro! Reach out to people in your circle who might have connections within the Church of England or the Diocese of Liverpool. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the Archdeacons and their work. Knowing their priorities and challenges will help you tailor your responses and show that you’re genuinely interested in supporting them effectively.
✨Tip Number 3
Practice your communication skills! As a Senior PA, you’ll need to handle sensitive situations with grace. Role-play potential scenarios with a friend to build your confidence in managing difficult conversations.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Senior PA to Archdeacons
Some tips for your application 🫡
Know Your Audience: Before you start writing, take a moment to understand the Church of England's values and ethos. Tailor your application to reflect how your experience aligns with their mission and the specific needs of the Archdeacons’ Office.
Be Clear and Concise: When detailing your experience, keep it straightforward. Use bullet points where possible to highlight your skills in administration and project management, making it easy for us to see how you can support the Archdeacons effectively.
Show Your Discretion: Given the confidential nature of the role, emphasise your ability to handle sensitive information. Share examples from your past roles where you've maintained discretion and professionalism, as this will resonate well with the Archdeacons’ expectations.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved!
How to prepare for a job interview at The Church of England
✨Know Your Diocese
Familiarise yourself with the Diocese of Liverpool and the Church of England. Understanding their values, mission, and current initiatives will show your genuine interest in the role and help you answer questions more effectively.
✨Demonstrate Discretion
Since confidentiality is key in this position, prepare examples from your past experiences where you've handled sensitive information discreetly. This will reassure the interviewers that you can be trusted with important matters.
✨Showcase Your Organisational Skills
Be ready to discuss how you manage multiple tasks and priorities. Bring specific examples of how you've successfully coordinated schedules or managed projects, as this role requires excellent organisational abilities.
✨Engage with the Archdeacons’ Needs
Think about how you can proactively support the Archdeacons. Prepare to discuss how you would approach managing their diaries and ensuring they have all necessary materials for meetings, demonstrating your forward-thinking mindset.
