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- Tasks: Manage diaries, organise events, and support the Bishops in their daily activities.
- Company: Join the Diocese of Liverpool and contribute to the Church's mission.
- Benefits: Flexible working hours, dynamic environment, and opportunities for personal growth.
- Why this job: Be part of a meaningful mission while developing your organisational and communication skills.
- Qualifications: Strong admin skills, ability to handle confidential info, and excellent communication.
- Other info: Ideal for those who thrive in fast-paced environments and enjoy building relationships.
The predicted salary is between 36000 - 60000 £ per year.
The Personal Assistant (Diary & Events) works closely with the Bishops, the Bishop's Chaplain & Executive Assistant and the Finance & Associate PA. The post-holder will need to have (or be able to quickly develop) a thorough knowledge of the many facets of a Bishop's roles, the workings of the Diocese of Liverpool and the Church of England more widely. As well as having excellent organisational, administrative and diary management skills, the post-holder must have the capacity to respond quickly often working independently and calmly to rapidly changing circumstances and effectively manage competing demands.
This role demands initiative, discretion and creativity. It is ideal for someone who thrives in a dynamic environment, is passionate about the Church's mission, and is confident in managing both strategic and operational responsibilities. It requires someone who is proactive and can organise their work so that they are one step ahead in order to anticipate issues and influence positive outcomes. The post holder will also be an excellent communicator, able to handle difficult conversations and be highly collaborative in order to build highly effective working relationships with a wide range of individuals and organisations.
The role will be primarily based at Bishop's Lodge, Woolton Park, Liverpool. There is a requirement to be flexible and, on occasion, to work from the diocesan office at St James' House. These relationships will be vital as everyone in the bishop's office must have a good awareness of each other's work and the capacity to allocate tasks and support each other's workstreams according to the particular demands. Holidays must be agreed between staff to ensure that the office is well staffed. The PA (Diary & Events) will not normally be away from the Office or on holiday at the same time as the Finance & Associate PA.
Responsibilities include:
- Diary Management: Working with The Bishop's Chaplain & Executive Assistant, to have overall responsibility to plan, organise and coordinate all elements of the day-to-day diary management for the Bishops and the Bishop's Chaplain.
- Administrative and operational support: Managing the administration for Readers in the diocese including liaising with the Diocesan Team and the Warden of Readers.
- Event management: Lead on planning and delivery of events, both large and small, hosted by or involving the bishops as required.
- Developing and maintaining relationships: Build excellent working relationships with all those with whom the Bishops come into contact.
Qualifications and Skills:
- Demonstrates thinking ahead, managing time, priorities and developing structured and efficient approaches to deliver work on time and to a very high standard.
- Efficient and quick at dealing with requests.
- Ability to handle confidential information and to act with discretion.
- IT proficiency, including Microsoft Word, Outlook and Excel.
- Strong communication skills, both oral and written including excellent report writing skills.
Experience:
- Significant demonstrable experience as a highly performing administrator/personal assistant/diary manager in working with senior members of staff.
- Proven interpersonal skills with the ability to quickly establish and maintain excellent working relationships with officers/post holders and other key stakeholder groups.
Personal attributes include:
- Ability to work calmly under pressure and solve problems efficiently and effectively.
- Compassionate and patient.
- To be a person in sympathy with the mission and ethos of the Christian Church, the Church of England and the Diocese of Liverpool.
Episcopal Personal Assistant in Liverpool employer: The Church of England
Contact Detail:
The Church of England Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Episcopal Personal Assistant in Liverpool
✨Tip Number 1
Get to know the Bishop's office and its dynamics. Understanding how everyone works together will help you stand out during interviews. Show that you're not just a fit for the role, but also for the team!
✨Tip Number 2
Practice your communication skills! Since this role involves handling difficult conversations, being able to articulate your thoughts clearly and confidently is key. Try role-playing with a friend to get comfortable.
✨Tip Number 3
Be proactive in your approach. During interviews, share examples of how you've anticipated issues in past roles and tackled them head-on. This shows you're ready to take initiative in a dynamic environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who are enthusiastic about joining us directly.
We think you need these skills to ace Episcopal Personal Assistant in Liverpool
Some tips for your application 🫡
Know the Role Inside Out: Before you start writing your application, take a good look at the job description. Familiarise yourself with the responsibilities and skills required for the Personal Assistant role. This will help you tailor your application to show how you fit the bill!
Show Off Your Organisational Skills: Since this role is all about diary management and organisation, make sure to highlight your relevant experience. Use specific examples that demonstrate your ability to juggle multiple tasks and manage competing demands effectively.
Be Personable and Professional: The role requires excellent communication skills, so don’t shy away from showcasing your friendly yet professional tone in your application. Remember, you’ll be building relationships with a variety of stakeholders, so let your personality shine through!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure it gets to the right people. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at The Church of England
✨Know Your Bishops
Before the interview, take some time to research the Bishops and their roles within the Diocese of Liverpool. Understanding their priorities and how they interact with the community will help you demonstrate your enthusiasm for the position and show that you're already thinking about how to support them effectively.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries or events in the past. Highlight your ability to juggle multiple tasks and respond to changing circumstances. This role requires someone who can think ahead, so share instances where you anticipated issues and took proactive steps to resolve them.
✨Demonstrate Discretion and Initiative
Since this role involves handling confidential information, be ready to talk about situations where you've had to exercise discretion. Also, showcase your initiative by discussing times when you took charge of a project or task without being prompted, especially in dynamic environments.
✨Build Rapport with Examples
The ability to build effective working relationships is crucial. Prepare to share stories that illustrate your interpersonal skills, particularly in managing difficult conversations or conflicts. Show how your warm and friendly approach has helped you connect with various stakeholders in previous roles.