At a Glance
- Tasks: Support the Deanery with top-notch admin and coordinate exciting events.
- Company: Join a vibrant community focused on delivering a meaningful Diocesan vision.
- Benefits: Flexible hours, supportive team, and opportunities for personal growth.
- Other info: Dynamic role with a chance to connect with diverse leaders.
- Why this job: Make a difference in your community while developing valuable skills.
- Qualifications: Strong communication skills and a passion for organisation.
The predicted salary is between 30000 - 40000 € per year.
The Deanery Administrator will be an integral part of the Deanery, supporting the delivery of the Diocesan vision with efficient administration and by providing high-level administrative and executive support for the Area Dean, the members of the Deanery Leadership Teams/Standing Committees (DLT/SC) and the wider Deanery.
Key Relationships
- The Area Dean
- The Lay Chair
- The Deanery Treasurer
- DLT/SC
- Deanery Chapter
- Clergy and lay leaders of the Deanery
- Deanery Synod members
- Deanery PCC Secretaries
- Staff at Jubilee House
- All who are in contact with the Deanery office
Principal Tasks
- Develop, maintain and run the Deanery office, ensuring the highest quality of reception by email, telephone and for personal callers.
- Act as the communications hub between the Area Dean (AD), Lay Chair (LC), the DLT/SC and wider Deanery.
- Oversee and coordinate all administrative functions of the Deanery office, including provision of administrative support to the AD, the wider DLT/SC, Chapter and any Deanery project groups.
- Attend the DLT/SC meetings, as and when required.
- Organise/co-ordinate Deanery-wide events, meetings and activities.
- Develop, maintain and continuously update the deanery’s online presence (including the Diocesan website, Facebook and Twitter).
- Communicate regularly and effectively via email, social media, self-designed publicity, promoting deanery events, as directed by the Area Dean.
- Provide support, advice and assistance as necessary to parishes in vacancy.
- Co-ordinate funeral and service cover for the parishes within the Deanery.
- Act as secretary to the Deanery Chapter, Deanery Synod and DLT/SC, including assistance in the preparation of agenda and minutes and the circulation thereof to members when the role is vacant or responsibilities have been delegated.
- Maintain Deanery information on the Diocesan Contact Management System (CMS).
- Maintain clear systems of record keeping, managing electronic files, fast retrieval of information, back-ups and GDPR compliance.
- Keep up to date with all training required to fulfil the duties of the role and attend the regular Administrators’ meeting with colleagues from Jubilee House.
- Undertake any other duties as requested by the Area Dean, or to a member of the DLT that the AD has delegated authority to for a specific task.
NB: In certain Deaneries, the co-ordination of funeral/service cover may be undertaken by the Area Dean.
Deanery Administrator employer: The Church of England
As a Deanery Administrator, you will join a supportive and collaborative work environment that values your contributions to the Diocesan vision. Our commitment to employee growth is reflected in ongoing training opportunities and a culture that encourages open communication and teamwork. Located at Jubilee House, you will enjoy a vibrant community atmosphere while playing a vital role in enhancing the administrative functions of the Deanery.
StudySmarter Expert Advice🤫
We think this is how you could land Deanery Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the Deanery and related organisations. Attend events, join online forums, and connect with folks on social media. The more people you know, the better your chances of landing that Deanery Administrator role.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your organisational and communication skills. Share examples of how you've successfully managed projects or events in the past. We want to see how you can bring that magic to the Deanery!
✨Tip Number 3
Be proactive! If you see an opportunity to help out or volunteer in the Deanery, jump on it. This not only shows your commitment but also gives you a foot in the door. Plus, it’s a great way to learn more about the role and meet key players.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows us you're serious about joining our team. Don’t miss out on the chance to be part of something special at the Deanery!
We think you need these skills to ace Deanery Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Deanery Administrator role. We want to see how you can support our Diocesan vision, so don’t hold back on showcasing relevant examples!
Show Off Your Communication Skills:Since this role involves being a communications hub, it’s crucial to demonstrate your ability to communicate effectively. Use clear and concise language in your application, and consider including examples of how you've successfully managed communication in previous roles.
Highlight Your Organisational Skills:As the Deanery Administrator, you'll be juggling various tasks and events. Make sure to emphasise your organisational skills in your application. Share specific instances where you’ve coordinated events or managed multiple responsibilities efficiently.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at The Church of England
✨Know Your Deanery
Before the interview, take some time to research the specific Deanery you'll be working with. Familiarise yourself with their vision, key figures, and recent events. This will not only show your genuine interest but also help you tailor your answers to align with their goals.
✨Showcase Your Admin Skills
Be ready to discuss your previous administrative experience in detail. Highlight specific examples where you've successfully managed communications, organised events, or maintained records. Use metrics if possible to demonstrate your impact, like how you improved efficiency or enhanced communication.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in the role, such as coordinating events or managing multiple stakeholders, and prepare thoughtful responses that showcase your ability to handle these situations effectively.
✨Engage with the Interviewers
Remember, interviews are a two-way street! Prepare some insightful questions about the Deanery's current projects or future plans. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you.
