At a Glance
- Tasks: Plan and coordinate exciting events for the Bishop of Carlisle, from start to finish.
- Company: Join a welcoming team at Bishop's House, making a difference in the community.
- Benefits: Flexible hours, hands-on experience, and a chance to develop your event management skills.
- Other info: Opportunity to work in a dynamic environment with potential for personal growth.
- Why this job: Be the heartbeat of memorable events and connect with diverse stakeholders.
- Qualifications: Experience in event coordination and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 € per year.
To plan and coordinate a wide range of events on behalf of the Bishop of Carlisle, ensuring that all events are well-organised and effectively managed from inception through to completion. The Events Coordinator will be the central point of contact for all event-related activity at Bishop's House, working closely with the Bishop's Chaplain, the Bishop’s household and the wider Bishop's House team. The postholder will be based at Bishop's House, Ambleside Road, Keswick, CA12 4DD. The role is primarily based at Bishop's House with some requirement to attend Rydal Hall and other Diocesan venues.
RESPONSIBILITIES
- Event Planning & Forward Planning: Maintain a forward-planning events calendar for Bishop's House, ensuring that all upcoming events are identified well in advance and preparation commences at the appropriate time. Proactively manage event timelines, monitoring tasks, milestones and deadlines to ensure smooth delivery. Produce and maintain event planning checklists and briefing notes for each event, ensuring all parties are well informed of their responsibilities. Conduct post-event reviews to identify learning and improve future event delivery.
- Invitations & Booking Administration: Manage the full invitation process for Bishop's House events, including drafting and sending invitations, coordinating RSVPs and maintaining accurate guest lists using the Try booking system. Administer event registrations, follow-up communications and any waiting list management through Try booking system. Ensure all event data is accurately recorded and maintained to support reporting and evaluation.
- Catering & Hospitality: Arrange and coordinate all catering requirements for events, including briefing caterers, confirming dietary requirements and ensuring presentation standards meet the expectations of Bishop's House. Source and manage catering suppliers, obtaining quotes and ensuring value for money in line with the Bishop’s financial policies. Ensure that appropriate hospitality is in place for all events, including day-to-day hospitality, maintaining the welcoming and professional ethos of Bishop's House.
- Venue Management & Logistics: Liaise with venue to coordinate bookings, room layouts, facilities requirements and logistical arrangements for events held there. Ensure that all equipment, materials, resources and room layouts required for each event are prepared and in place ahead of time. Conduct pre-event checks at venues to ensure everything is in order, addressing any issues promptly. Manage the set-up and break-down of events at Bishop's House and at other Diocesan venues as required.
- Flagship & Specialist Events: Provide coordination and administrative support for all arrangements relating to Royal Maundy nominations and associated ceremonies, liaising with the Lord Chamberlain's Office and other relevant parties as required. Manage the nominations process for the King’s Garden parties at Buckingham Palace, coordinating all associated travel arrangements and communications with nominees on behalf of the Bishop. Liaise with the Bishop’s Household to coordinate events for clergy spouses, including managing invitations, catering, programmes and any pastoral considerations. Support the organisation of residentials, teaching days and other gatherings as directed by the Bishop's Chaplain.
- Communication & Stakeholder Liaison: Serve as the primary point of contact for event-related queries from internal and external stakeholders, responding in a timely, professional and hospitable manner. Liaise with Diocesan departments (Communications, Finance, Property, Secretariat) and external suppliers to ensure joined-up event delivery. Provide timely updates and briefing notes to the Bishop's Chaplain on event planning progress. Responsible for sending out communications from the Bishop using relevant systems.
- Financial Administration: Manage event budgets in conjunction with the Bishop's Chaplain, tracking expenditure and ensuring events are delivered within agreed financial parameters. Process invoices relating to events in accordance with Diocesan financial procedures.
- General: Uphold and promote the Diocese of Carlisle's commitment to safeguarding in all event planning and delivery. To undertake Health and Safety duties. To assist the Bishop’s EAs with office administration. Undertake other duties as reasonably required by the Bishop's Chaplain and Bishop’s EAs. Some flexibility is required to support events which may occasionally fall outside standard hours; time off in lieu will be granted.
QUALIFICATIONS
- Essential Criteria
- Technical Skills & Qualifications: Good standard of educational achievement. Demonstrable experience in event coordination, planning or events administration. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). High standard of written and spoken English. Experience of managing bookings, RSVPs or registration systems.
- Knowledge & Experience: Proven ability to manage multiple events simultaneously, with strong attention to detail. Experience of managing catering and hospitality arrangements. Experience of liaising with external venues and suppliers. Ability to manage event budgets and process financial administration. Experience of forward planning and producing planning documentation.
- Behavioural Competencies: Warm, hospitable and welcoming manner — the face of Bishop's House to guests and stakeholders. Highly organised with excellent time management skills and the ability to prioritise effectively. Proactive and anticipatory; able to foresee what is needed before being asked. Calm and effective under pressure; able to adapt quickly when plans change. Excellent communication and interpersonal skills across all levels of seniority. Able to maintain confidentiality and handle sensitive information with discretion. Self-motivated and able to work independently within a small team. Flexible approach to working hours to support occasional events outside normal hours. Sympathy for the ethos and values of the Christian faith. Committed to the Diocese's aims and its safeguarding responsibilities.
- Desirable Criteria
- Technical Skills & Qualifications: Experience using the Try booking system or similar event management software. Experience of working in a Church of England, faith-based or public sector organisation.
- Knowledge & Experience: Familiarity with the Church of England, its structures and the role of a Bishop. Experience of coordinating high-profile, formal or civic events.
- Behavioural Competencies: Experience working in a small team or personal office environment.
Events Coordinator in Carlisle employer: The Church of England
At Bishop's House, we pride ourselves on fostering a warm and welcoming work environment that values collaboration and community. As an Events Coordinator, you will have the unique opportunity to contribute to meaningful events that resonate with the ethos of the Diocese of Carlisle, while enjoying professional growth through diverse responsibilities and a supportive team culture. Located in the picturesque Keswick, our commitment to employee well-being is reflected in our flexible working hours and emphasis on safeguarding, making us an excellent employer for those seeking a rewarding career in event management.
StudySmarter Expert Advice🤫
We think this is how you could land Events Coordinator in Carlisle
✨Tip Number 1
Network like a pro! Reach out to people in your circle or even those you don’t know yet. Attend events, join groups related to event planning, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any metrics that highlight your success. This will give potential employers a taste of what you can bring to the table.
✨Tip Number 3
Be proactive! If you see an event you’d love to work on, reach out directly to the organisation. Express your enthusiasm and how you can contribute. Sometimes, a little initiative goes a long way in landing that dream job.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Make sure to tailor your application to highlight your event coordination experience and how it aligns with our values at StudySmarter. Let’s get you on board!
We think you need these skills to ace Events Coordinator in Carlisle
Some tips for your application 🫡
Show Your Event Planning Skills:When you’re writing your application, make sure to highlight any experience you have in event coordination. We want to see how you've managed events from start to finish, so share specific examples that showcase your organisational skills and attention to detail.
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications and experience at a glance.
Tailor Your Application:Make sure to tailor your application to the role of Events Coordinator. Refer to the job description and align your skills and experiences with the responsibilities listed. This shows us that you’ve done your homework and are genuinely interested in the position.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do, so why not?
How to prepare for a job interview at The Church of England
✨Know Your Events Inside Out
Before the interview, make sure you’re familiar with the types of events the Bishop of Carlisle hosts. Research past events and think about how you would approach planning them. This shows your genuine interest and helps you speak confidently about your ideas.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to manage multiple events simultaneously. Discuss specific tools or methods you use for forward planning and keeping track of timelines. This will demonstrate your strong organisational skills, which are crucial for the role.
✨Communicate Like a Pro
Since you'll be the main point of contact for event-related queries, practice clear and professional communication. Think of scenarios where you had to liaise with different stakeholders and how you handled those interactions. This will show you can maintain a warm and welcoming manner.
✨Be Ready for Budget Talk
Brush up on your financial administration skills. Be prepared to discuss how you've managed event budgets in the past, including tracking expenditure and processing invoices. This will reassure them that you can handle the financial aspects of the role effectively.
