At a Glance
- Tasks: Manage daily church operations and support the clergy team with various administrative tasks.
- Company: Join a diverse and inclusive community at St Mary’s Selly Oak.
- Benefits: Flexible working hours, 25 days annual leave (pro rata), and a supportive team environment.
- Other info: Opportunity for part-time hours and a permanent contract with career growth.
- Why this job: Make a meaningful impact in your community while developing valuable skills.
- Qualifications: Strong admin skills, good communication, and IT proficiency; must be a practising Christian.
St Mary’s is a diverse and inclusive church located in Selly Oak with a growing community. We are here to proclaim and celebrate the love of God for all; live the values of the gospel; and encourage spiritual nourishment through prayer, worship and fellowship. The aim of our staff team is to serve the wider community and support the mission and ministry of the church. You are invited to consider joining our team.
We are looking to recruit an administrator to help the Vicar and PCC with the day to day running of St Mary’s Selly Oak. You will be responsible for the daily tasks relating to the administration and operations of the church and help the clergy team with preparation for occasional offices (baptisms, weddings, and funerals) as well as being the first point of contact for enquiries.
You will have the following skills, experience and qualities:
- Ability to work effectively on your own, as well as part of a collaborative team;
- Experience of working within a busy office environment and proven administrative skills;
- Good communication skills, both oral and written;
- Good IT skills including use of Microsoft Outlook and Office programmes, experience with ChurchSuite desirable;
- Excellent organisational and interpersonal skills;
- Ability to prioritise tasks whilst being punctual and organised;
- Ability to handle sensitive information and maintain strict confidentiality;
- Self-motivated, with experience of prioritising tasks and the need to be flexible and adaptable, including multitasking and taking initiative;
- Flexible, able to adapt to the changing needs of the office and St Mary’s ministry;
- Warm & friendly with resilience and good humour;
- A practising Christian, sympathetic to the mission statement and ethos of St Mary’s.
Job Details:
- Hours: 9 hours per week: 3 hours per day Tuesdays-Thursdays (We are happy to consider requests for flexible working and candidates seeking part‑time hours. The role offers a minimum of 6 hours per week.)
- Pay: 9 hours pw £5,850 per year; 6 hours pw £3,978 per year (equivalent to £26,520 if full time)
- Contract: Permanent contract with a 3 month probation period
Key Responsibilities & Tasks:
- General Administration:
- Respond to enquiries by phone and email
- Purchase consumables and keep track of stock
- Maintain files, electronic and physical
- Maintain role descriptions and contracts
- Prepare and send the Charity Commission annual return
- Complete annual Diocesan returns as required
- Prepare, print and upload This Week’s Sheet
- Assist in the creation of flyers, posters, and adverts for services and other events
- Send out invitations and publicity materials for services and other events
- Bookings Management:
- Take bookings for the church
- Liaise with bookings for the hall
- Maintain the church diary
- Occasional Offices Support:
- Respond to enquiries
- Issue and follow up invoices
- Liaise between relevant parties, including organist, vergers, and others
- Maintain registers and print certificates in conjunction with the Vicar
- Prepare and send returns as necessary
- In conjunction with the Vicar, identify potential sources of funding, complete application forms, with guidance, and manage the application procedure
- Other:
- Support the treasurer and other office holders as necessary
Some ways we show value to our team: 25 days annual leave (pro rata) plus statutory.
Parish Administrator - Coleshill and Maxstoke Parish Church in Birmingham employer: The Church Of England Birmingham
St Mary’s Selly Oak is an exceptional employer that fosters a warm and inclusive work environment, encouraging personal and spiritual growth within a supportive community. As a Parish Administrator, you will enjoy flexible working hours, generous leave entitlements, and the opportunity to contribute meaningfully to the church's mission while collaborating with a dedicated team. Join us in making a positive impact in the lives of others while developing your administrative skills in a vibrant setting.
Contact Details:
The Church Of England Birmingham Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Parish Administrator - Coleshill and Maxstoke Parish Church in Birmingham
✨Tip Number 1
Get to know the church community! Attend services or events at St Mary’s to connect with the team and congregation. This will not only show your genuine interest but also help you understand the church's mission and values better.
✨Tip Number 2
Prepare for your interview by brushing up on your administrative skills. Think about examples from your past experiences that showcase your ability to multitask, handle sensitive information, and work both independently and as part of a team.
✨Tip Number 3
Don’t underestimate the power of good communication! Practice articulating your thoughts clearly and confidently, especially when discussing how you can support the clergy team and manage enquiries effectively.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re tech-savvy and familiar with the tools we use, like Microsoft Office and ChurchSuite.
We think you need these skills to ace Parish Administrator - Coleshill and Maxstoke Parish Church in Birmingham
Some tips for your application 🫡
Be Yourself:When writing your application, let your personality shine through! We want to get to know the real you, so don’t be afraid to share your experiences and how they relate to the role. Authenticity goes a long way.
Tailor Your Application:Make sure to customise your application for the Parish Administrator role. Highlight your relevant skills and experiences that match the job description. This shows us that you’ve done your homework and are genuinely interested in joining our team.
Show Your Passion:We’re looking for someone who’s not just qualified but also passionate about the mission of St Mary’s. Share why you’re excited about this role and how you can contribute to our community. Your enthusiasm can really make your application stand out!
Check Your Details:Before hitting send, double-check your application for any typos or errors. A polished application reflects your attention to detail, which is super important for an administrator. And remember, apply through our website for the best chance!
How to prepare for a job interview at The Church Of England Birmingham
✨Know the Church's Mission
Before your interview, take some time to understand St Mary’s mission and values. Familiarise yourself with their community activities and how they serve the local area. This will help you demonstrate your alignment with their ethos and show that you're genuinely interested in being part of their team.
✨Showcase Your Admin Skills
Prepare examples from your past experiences that highlight your administrative skills. Think about times when you successfully managed multiple tasks or improved office efficiency. Be ready to discuss your proficiency with Microsoft Office and any experience you have with ChurchSuite, as these are key for the role.
✨Communicate Clearly and Warmly
As the first point of contact for enquiries, good communication is essential. Practice articulating your thoughts clearly and warmly. You might even want to prepare a few friendly responses to common questions you expect to encounter during the interview, showcasing your interpersonal skills.
✨Be Ready to Discuss Flexibility
The role requires adaptability and the ability to handle changing needs. Think of specific instances where you've had to be flexible in your previous roles. Be prepared to discuss how you prioritise tasks and manage your time effectively, especially in a busy environment.
