At a Glance
- Tasks: Coordinate and support exciting events, both online and in-person, for a leading trade association.
- Company: Join the Chartered Institute, a prestigious organisation with a royal charter and a global impact.
- Benefits: Enjoy 25 days annual leave, early Friday finishes, and a performance bonus.
- Other info: Work in a collaborative environment with opportunities for personal and professional growth.
- Why this job: Be part of a dynamic team shaping international trade events and making a real difference.
- Qualifications: Experience in event coordination and strong organisational skills are essential.
The predicted salary is between 30000 - 42000 £ per year.
The Chartered Institute is the leading association of exporters and importers, providing education and training to professionalise the UK’s international traders. Founded in 1935, we were granted a Royal Charter by His Majesty King Charles III in 2023 in recognition of our contribution to international trade. Based in Peterborough and London, the CIOE&IT is fast-growing as demand for our digital training and education products grows after the UK’s transition from the EU. As a partner with UK government, we deliver national and international programmes, acting as champions for the UK, and establishing UK processes and standards globally.
We are now recruiting an Events Coordinator to work in our London office and support the Events team.
JOB BRIEF
The role will work within the Events team, providing administrative and organisational support to the Head of Events and Senior Events Coordinator across the Chartered Institute of Export & International Trade’s programme of conferences and events, delivered both online and in person. This role will support the smooth running of a busy and varied events portfolio, assisting with day‑to‑day event administration and coordination tasks. You will work closely with colleagues across the organisation, particularly within the wider Corporate Affairs team, including editorial and public affairs, to support effective communication and delivery of events.
RESPONSIBILITIES
- Coordinate the planning and delivery of a programme of in‑person regional events, under the direction of the Head of Events.
- Manage the administrative and logistical arrangements for assigned in‑person events, including venue liaison, registrations, attendee communications and event materials.
- Support the setup and administration of events, including creating event listings, managing registrations and maintaining accurate attendee data.
- Assist with speaker administration, including tracking confirmations, collecting biographies, photos and presentation materials, and maintaining speaker records.
- Support the delivery of online events by assisting the Senior Event Coordinator with webinar setup, attendee management, technical checks and live event administration.
- Assist the Head of Events with in‑person conference logistics, including preparing materials, coordinating suppliers’ information and supporting on‑the‑day delivery as required.
- Provide administrative support for exhibitors at the Chartered Institute’s key conference, including managing exhibitor information, responding to routine enquiries and supporting pre‑event communications.
- Own the administration and delivery of the event app for the Chartered Institute’s key conference, including managing content uploads, user access, testing and on‑the‑day support.
- Act as a first point of contact for event‑related enquiries via the shared inbox, responding professionally and escalating where appropriate.
- Support post‑event processes, including issuing feedback surveys, collating responses, updating systems and assisting with reporting.
- Maintain organised and accurate records of event information and documentation in shared systems.
- Work collaboratively with colleagues across the Corporate Affairs team, including editorial and public affairs, to support effective event delivery.
- Provide support across other major Chartered Institute events, including the International Trade Awards, AGM and Graduation Ceremony, assisting with planning, logistics and delivery as required.
DESIRED SKILLS SET AND EXPERIENCE
- Demonstrable experience working in an events or conference role.
- Demonstrable experience supporting the planning and delivery of in‑person and online events.
- Experience managing a defined set of events with a degree of autonomy, under senior guidance.
- Strong organisational skills, with experience managing multiple tasks, deadlines and stakeholders.
- Confident using standard office systems and event‑related platforms, including email, calendars, spreadsheets, databases or CRM systems.
- Comfortable communicating with internal teams, external suppliers, speakers and stakeholders in a professional manner.
BENEFITS
- 36.5 hours per week including 4pm Friday finish
- 25 days annual leave and day off for your birthday too
- Annual performance‑related bonus
- Employee Assistance Programme (EAP)
- Life Assurance (Salary x4)
- A range of discounts for shopping, holidays and cinema attendance
Event Coordinator employer: The Chartered Institute of Export & International Trade
The Chartered Institute of Export & International Trade is an exceptional employer, offering a dynamic work environment in the heart of London. With a strong focus on employee growth and development, we provide comprehensive training opportunities and a supportive culture that values collaboration and innovation. Our benefits package, including generous annual leave, performance-related bonuses, and a unique day off for your birthday, ensures that our team members feel valued and motivated to contribute to the success of international trade.
Contact Details:
The Chartered Institute of Export & International Trade Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, webinars, and meet-ups to connect with people in the field. You never know who might have a lead on your dream Event Coordinator role!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any metrics that highlight your success. This will give potential employers a taste of what you can bring to their team.
✨Tip Number 3
Be proactive! Reach out directly to companies you're interested in, even if they haven't advertised a position. A friendly email expressing your interest can go a long way in landing an interview.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles like Event Coordinator. Plus, it shows you're serious about joining our team at the Chartered Institute!
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Event Coordinator role. Highlight your relevant experience in events or conferences, and show us how your skills align with what we're looking for.
Show Off Your Organisational Skills:We want to see your strong organisational skills in action! Use specific examples from your past experiences where you managed multiple tasks or coordinated events successfully.
Be Professional Yet Personable:When writing your application, strike a balance between professionalism and a friendly tone. We appreciate candidates who can communicate effectively while also being approachable.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at The Chartered Institute of Export & International Trade
✨Know Your Events Inside Out
Before the interview, make sure you research the Chartered Institute's past events and their impact on international trade. Familiarise yourself with their online and in-person offerings, as well as any recent changes in the industry. This will show your genuine interest and help you speak confidently about how you can contribute.
✨Showcase Your Organisational Skills
Prepare examples from your previous experience where you successfully managed multiple tasks or events simultaneously. Be ready to discuss specific tools or methods you used to stay organised, as this role requires strong organisational skills to handle various responsibilities effectively.
✨Communicate Like a Pro
Since the role involves liaising with different stakeholders, practice articulating your thoughts clearly and professionally. You might want to prepare for common questions about handling difficult communications or managing expectations, as effective communication is key in event coordination.
✨Be Ready for Technical Questions
Given the importance of online events, brush up on any event-related platforms or software you’ve used before. Be prepared to discuss your experience with webinar setups, attendee management, and any technical challenges you've faced, along with how you overcame them.
