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- Tasks: Manage facilities operations, ensuring a safe and welcoming environment across two sites.
- Company: Join Charleston, a vibrant cultural hub in Firle and Lewes.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Dynamic role with a focus on sustainability and visitor experience.
- Why this job: Make a real difference in maintaining spaces that inspire creativity and community.
- Qualifications: Experience in facilities management and a hands-on approach to problem-solving.
The predicted salary is between 22700 - 33800 £ per year.
The Facilities Manager will ensure a safe, well-maintained, and welcoming environment across Charleston’s two sites at Firle and in central Lewes. The postholder will oversee the day-to-day facilities operations of both sites, including security, building maintenance and health & safety procedures. This role requires the post holder to carry out physically demanding tasks such as moving furniture and other manual handling.
Duties and responsibilities
- Operations and facilities
- Responsibility for the management of Charleston’s buildings and facilities.
- Coordinate and oversee cleaning, maintenance, utilities, and supplies, ensuring smooth, cost-effective operations.
- Manage supplier and contracts relationships including waste management, building maintenance, cleaning and security; review chosen suppliers against Charleston’s criteria including value for money.
- Act as the main contact for tenants and ensure efficient resolution of queries.
- Oversee the relationship with the external IT provider to ensure organisational IT requirements are met and value for money achieved.
- Work closely with the Head of Collections and Research and Head of Exhibitions to maintain excellent environmental conditions for the protection of the house and objects.
- Proactively improve the sites in collaboration with the Visitor Experience Manager, leading on wayfinding, sustainability, and access initiatives.
- Actively manage and monitor the annual operations and utilities budgets, seeking cost savings and service improvements through regular contract reviews.
- Maintain records to ensure any discrepancies are followed up, allowing pro-active, timely review of invoices.
- Site maintenance
- Schedule and manage routine, preventative, and emergency maintenance.
- Ensure regular inspections of plant and equipment to deliver safe operational standards, documenting results and addressing concerns proactively.
- Carry out maintenance requirements and lead on scheduling external contractors as required.
- Schedule regular contractors as required for servicing and maintenance visits.
- Hands-on approach with the ability and willingness to carry out minor repairs and fixes as needed.
- Actively manage and monitor the budget for site maintenance.
- Research and source cost effective and sustainable materials and supplies.
- Maintain records to allow proactive timely review of invoices and follow up of any discrepancies.
- Health and Safety
- Lead annual health and safety reviews and ensure compliance with all regulations.
- Support the development of comprehensive method statements and risk assessments for all areas of work throughout the gallery, ensuring compliance with health and safety regulations.
- Carry out operational maintenance work identified by Health and Safety assessments.
- Attend and contribute to monthly Health & Safety meetings.
- Work with the Visitor Experience Manager to ensure all facilities are accessible and inclusive for visitors with additional needs.
- Emergency and security procedures
- Act as a keyholder and respond to emergency callouts as required.
- Manage building security systems and records and serve as Fire Marshal.
- Lead staff inductions on emergency and security procedures.
- General duties
- To act at all times in the best interests of Charleston.
- Ensure that data capture, storage and processing related to finance and resources activity complies with Charleston’s policies and GDPR regulations.
- Undertake any other duties as agreed with your Line Manager.
- To work flexibly to best meet the needs of the organisation.
This list of duties and responsibilities is not intended to be exhaustive. The job holder will be expected to take on additional tasks when required; these tasks will be in keeping with the general profile of the role.
Facilities Manager in Lewes employer: The Charleston Trust
Contact Detail:
The Charleston Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Manager in Lewes
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their facilities and any recent projects they've undertaken. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Show off your hands-on skills! Since the role involves physical tasks, be ready to discuss your experience with maintenance and repairs. Bring examples of how you've tackled similar challenges in the past.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Facilities Manager in Lewes
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Facilities Manager role. Highlight any relevant experience in managing facilities, health and safety, and budget management to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you the perfect fit for Charleston. Don’t forget to mention any hands-on experience you have with maintenance or operations.
Showcase Your Problem-Solving Skills: In your application, give examples of how you've tackled challenges in previous roles. We love candidates who can think on their feet and come up with creative solutions, especially when it comes to facilities management!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at The Charleston Trust
✨Know Your Facilities Management Basics
Brush up on the key principles of facilities management, especially around health and safety regulations. Be ready to discuss how you would ensure compliance and maintain a safe environment across both sites.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've successfully managed supplier relationships or resolved tenant queries in the past. Highlight your ability to think on your feet and provide practical solutions to challenges.
✨Demonstrate Your Hands-On Approach
Since the role involves physically demanding tasks, be prepared to talk about your experience with manual handling and minor repairs. Share specific instances where you took initiative to improve site conditions.
✨Budget Management Know-How
Familiarise yourself with budget management techniques, especially in relation to facilities operations. Be ready to discuss how you've identified cost savings or improved service delivery in previous roles.