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- Tasks: Support the commercial property team with diverse legal administrative tasks.
- Company: Top 100 Law firm in Southampton with a dynamic work environment.
- Benefits: Competitive salary, professional development, and a supportive team culture.
- Why this job: Join a leading firm and gain valuable experience in the legal field.
- Qualifications: Legal secretarial experience and strong communication skills required.
- Other info: Opportunity for growth and learning in a fast-paced legal setting.
The predicted salary is between 28000 - 34000 £ per year.
Our Client, a Top 100 Law firm, is seeking an experienced Legal Secretary to join our commercial Property team. Their property team delivers services for commercial property transactions and as such, the role offers fantastic variety.
Core Duties will include the following:
- Administer files to include opening, closing, archiving and retrieval to ensure that teams are able to respond to legal queries efficiently.
- Accurately record information in the practice management system provided by members of the team.
- Print and prepare pre-completion bundles for client completion.
- Handling pre and post-completion documentation, paperwork and registrations.
- Drafting of letters, documents, and forms.
- Printing of contracts and letters pertaining to the sale or purchase of a property.
- Digitising signed contracts and other documents.
- Daily diary management for members of the team, inputting important key dates and diarising important actions.
- Arranging appointments, meetings, room bookings for clients and colleagues.
- Being a point of contact and able to answer queries on behalf of Clients.
- To prepare correspondence, documents and enclosures for despatch using digital dictation and the practice management system as applicable, at all times adhering to the laid down policies and procedures.
- To assist clients with updates/progress on their cases.
- Produce and email client invoices.
- Assist Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts and to produce standard financial/time reports and invoices through the system.
Ideal Candidates must have the following:
- Good legal secretarial experience; we will look at candidates without property experience.
- Accurate typing speed of at least 60 words per minute.
- Intermediate knowledge of Microsoft Word (including track changes), Outlook, Excel, PowerPoint, research tools and other systems such as case management.
- Knowledge of legal terminology, documentation, legal processes, etc.
- Excellent communication skills and someone who enjoys interacting with people face to face.
- Excellent attention to detail.
Legal Secretary in Southampton employer: THE CHARALLE GROUP
Contact Detail:
THE CHARALLE GROUP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Familiarise yourself with their recent cases and values. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Legal Secretary, you'll need to interact with clients and colleagues regularly. Role-play common scenarios with a friend or family member to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Legal Secretary in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your relevant experience, especially in legal secretarial tasks and any familiarity with property transactions. We want to see how your skills match what we're looking for!
Show Off Your Skills: Don’t forget to showcase your typing speed and proficiency in Microsoft Office. Mention any specific software or systems you've used in previous roles. We love seeing candidates who can hit the ground running!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your experience makes you a great fit for our commercial Property team. We want to feel your enthusiasm!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Let’s make it happen!
How to prepare for a job interview at THE CHARALLE GROUP
✨Know Your Legal Lingo
Brush up on legal terminology and documentation relevant to the role. Being familiar with terms used in property transactions will not only impress your interviewers but also show that you're serious about the position.
✨Showcase Your Typing Skills
Since an accurate typing speed of at least 60 words per minute is a must, practice typing exercises before the interview. You might even want to mention your typing speed during the conversation to highlight your suitability for the role.
✨Demonstrate Attention to Detail
Prepare for questions that assess your attention to detail. Bring examples of how you've managed files or documents accurately in previous roles. This will help you illustrate your capability to handle the core duties of the job effectively.
✨Be Ready to Discuss Software Proficiency
Familiarise yourself with Microsoft Word, Outlook, Excel, and any case management systems you’ve used. Be prepared to discuss how you've utilised these tools in past positions, as this will show your readiness to hit the ground running.
