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- Tasks: Support the Director of Operations with diverse administrative tasks and document management.
- Company: Join a top US law firm known for its success and growth.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Why this job: Kickstart your career in a prestigious firm while gaining valuable experience.
- Qualifications: Degree educated with prior administrative experience in a law firm.
- Other info: Opportunity to work closely with management and enhance your organisational skills.
The predicted salary is between 36000 - 60000 £ per year.
Our client, a highly successful international law firm is urgently seeking a confident and capable Administration Assistant to support the Senior Director of Operations and Facilities Co-ordinator.
Duties will be varied and include:
- Creating and managing documents and materials, files, schedules, spreadsheets, diagrams, presentations, reports and correspondence
- Production, formatting and/or proof-reading of documents, reports and other materials to ensure accuracy, professional and to brand standard
- Dealing with invoices, compiling finance spreadsheets
- Assisting with diary management, scheduling meetings and room bookings
- Travel and accommodation arrangements
- Dealing with queries by telephone, email and in person
- Processing expenses and invoices
- Assist with liaising with suppliers and contractors
Candidates should be well educated – preferably degree educated and have proven administrative experience within a law firm previously. You should also possess excellent communication and organisational skills as you will be dealing with management at all levels within the firm.
If you are looking for a career move with a firm who are flying high currently, please send your CV for immediate review and interview.
Assistant to Director of Operations and Facilities Co-ordinator – Top US Law Firm – Career Opportunity in London employer: THE CHARALLE GROUP
Contact Detail:
THE CHARALLE GROUP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to Director of Operations and Facilities Co-ordinator – Top US Law Firm – Career Opportunity in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the law firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the firm's recent projects and values. We want to show that we’re not just another candidate, but someone who truly understands their mission.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. Confidence is key, and we need to nail those responses to showcase our skills and experience!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the role. Let’s make it count!
We think you need these skills to ace Assistant to Director of Operations and Facilities Co-ordinator – Top US Law Firm – Career Opportunity in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role. Highlight your administrative experience, especially in a law firm setting, and showcase your skills in document management and communication. We want to see how you can support our Senior Director effectively!
Showcase Your Skills: In your cover letter, emphasise your organisational skills and attention to detail. Mention specific examples of how you've managed schedules or handled queries in previous roles. This will help us see how you fit into our dynamic team.
Be Professional: Since you'll be dealing with management at all levels, it's crucial to present yourself professionally. Ensure your documents are well-formatted and free of errors. We appreciate candidates who take pride in their work!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss any important updates from us. We’re excited to hear from you!
How to prepare for a job interview at THE CHARALLE GROUP
✨Know Your Stuff
Before the interview, make sure you understand the law firm's operations and facilities management. Research their recent projects or initiatives to show that you're genuinely interested and informed about their work.
✨Showcase Your Skills
Prepare examples of your previous administrative experience, especially in a law firm setting. Be ready to discuss how you've managed documents, schedules, and communications effectively, as these are key aspects of the role.
✨Practice Professional Communication
Since you'll be dealing with management at all levels, practice clear and concise communication. Consider doing mock interviews with a friend to refine your responses and ensure you come across as confident and articulate.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. This could be about the firm's culture, the team you'll be working with, or specific challenges they face in operations. It shows your enthusiasm and helps you gauge if it's the right fit for you.
