Personal Assistant and Receptionist in Reading

This role is ideal for someone with strong coordination skills who enjoys variety, responsibility, and being relied upon.\\n\\nYou’ll be supported and mentored as you grow into the PA side of the role, making this a great opportunity for someone looking to step up from an administrative or office support position.\\n\\nJoin XMA – a leading UK technology solutions company partnering with the biggest names in the industry. Established in the 80’s, XMA has grown to become one of the top ten largest value-added resellers in the UK. Today, we’re an independent UK company with full geographic coverage – and our skilled workforce serves a diverse customer base across the public and private sector.

We win awards for our ability to help organisations and users achieve more with technology. We specialise in realising individual ambitions to transform and evolve. We consult, define, adapt and deliver on real-life outcomes.

We collaborate closely to bring that positive impact home.\\n\\nKey Responsibilities: Personal Assistant and Receptionist\\n\\nFront of House & Office Support\\n\\nActing as a warm and professional first point of contact for visitors and colleagues\\nManaging reception duties and supporting meetings with refreshments and room coordination\\nLiaising with facilities to ensure smooth day-to-day HQ operations\\nExecutive & Diary Support\\n\\nManaging calendars, meetings, and schedules for senior Executives\\nCoordinating appointments and anticipating scheduling conflicts\\nEnsuring Executives are fully prepared for meetings\\nTravel & Logistics\\n\\nOrganising UK and international travel, including accommodation and itineraries\\nManaging changes and last-minute requests calmly and efficiently\\nCommunication & Administration\\n\\nActing as a gatekeeper for Executive communications when required\\nDrafting correspondence and handling confidential information\\nSupporting expenses, invoices, and basic financial administration\\nMeetings, Projects & Events\\n\\nPreparing agendas, briefing packs, and presentations\\nSupporting board meetings, offsites, and internal events\\nTaking minutes and tracking actions\\nRequirements: Personal Assistant and Receptionist\\n\\nWe’re looking for someone who is:\\n\\nNaturally organised and calm under pressure\\nConfident, professional, and personable\\nProactive, flexible, and solutions-focused\\nDiscreet and trusted with sensitive information\\nYou’ll ideally have:\\n\\nExperience in an administrative, office support, or receptionist role\\nStrong Microsoft Office skills (Outlook, Word, PowerPoint, Excel)\\nConfidence managing diaries, travel, and competing priorities\\nExcellent written and verbal communication skills\\nPA experience is not essential — training and mentoring will be provided.\\n\\nWe’re proud to be recognised as a Disability Confident Level 3 Employer—the highest level in the UK Government’s scheme. This reflects our ongoing commitment to fostering an inclusive, supportive culture where everyone has the opportunity to thrive. Through our inclusive recruitment practices, we ensure that individuals with disabilities are given fair and equal access to opportunities within our organisation.

As part of this commitment, we participate in the Guaranteed Interview Scheme, which offers an interview to any candidate with a disability who meets the essential criteria for the role.\\n\\nWe will ensure that individuals who have a disability are provided reasonable accommodation, to enable full participation in the job application and interview process. If you have any such requirements, please do not hesitate to contact us on our email which is (url removed), we will be happy to action your requests.\\n\\nKeywords: Personal Assistant, Team Assistant, Receptionist, Corporate Receptionist, Coordinator, Executive Assistant, Diary Management, PA, Reading, Front of House Administrator, Senior Administrator, Executive Support. Retail, Hospitality, Administrator