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- Tasks: Be the welcoming face of our HQ while supporting senior executives.
- Company: Join XMA, a leading UK tech solutions company with a vibrant culture.
- Benefits: Enjoy private healthcare, gym discounts, and 25-30 days holiday.
- Why this job: Make a real impact in a fast-paced, people-focused environment.
- Qualifications: 2+ years in a PA or admin role with strong organisational skills.
- Other info: We value inclusivity and offer opportunities for everyone to thrive.
The predicted salary is between 28000 - 35000 £ per year.
XMA is looking for a warm, professional and highly organised Personal Assistant & Receptionist to join our team at our Reading headquarters. This is a unique role combining front-of-house responsibility with high-level Executive support - ideal for someone who thrives in a fast-paced, people-focused environment.
You will be the welcoming face of XMA HQ and a trusted right-hand to a small group of senior Executives, helping everything run smoothly behind the scenes.
Key Responsibilities:
- Welcoming visitors, clients and colleagues at our HQ reception
- Providing refreshments and supporting meetings and events
- Acting as the go-to contact for anything relating to the building and meeting spaces
- Managing diaries, calendars and meeting schedules
- Coordinating appointments and ensuring Executives are fully prepared
- Acting as a professional gatekeeper for key stakeholders
- Booking UK and international travel (flights, hotels, transfers, visas)
- Preparing detailed itineraries and handling last-minute changes
- Organising board meetings, leadership sessions and client events
- Preparing agendas, packs and presentations
- Taking minutes and tracking actions
- Drafting and formatting documents and presentations
- Managing expenses, invoices and purchase orders
- Supporting research, projects and strategic initiatives
Requirements:
- Naturally organised and calm under pressure
- Confident dealing with senior stakeholders
- Friendly, professional and welcoming
- Discreet, reliable and trusted with confidential information
- 2+ years experience in a PA, EA, Office Manager or senior admin role
- Strong diary and travel coordination skills
- Excellent written and verbal communication
- Confidence using Microsoft Office (Outlook, Word, PowerPoint, Excel)
- A proactive, no job too small mindset
We are proud to be recognised as a Disability Confident Level 3 Employer, reflecting our ongoing commitment to fostering an inclusive, supportive culture where everyone has the opportunity to thrive.
Personal Assistant in Oxford employer: The Channel Recruiter
Contact Detail:
The Channel Recruiter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role at XMA, and who knows? They might just have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for the interview by researching XMA and its culture. Familiarise yourself with their values and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 3
Practice common interview questions for Personal Assistants. Think about how you would handle diary management, travel coordination, and dealing with senior stakeholders. The more prepared you are, the more confident you'll feel!
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Personal Assistant in Oxford
Some tips for your application 🫡
Show Your Organisational Skills: As a Personal Assistant, being organised is key! Make sure your application reflects your ability to manage multiple tasks and keep everything running smoothly. Use examples from your past experiences to showcase how you’ve handled busy environments.
Be Professional Yet Friendly: Since you'll be the welcoming face of our HQ, it’s important to convey a friendly yet professional tone in your application. Let your personality shine through while maintaining a level of professionalism that aligns with our company culture.
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to highlight the skills and experiences that match the job description. Mention specific responsibilities from the role that excite you and how you can contribute to our team.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s the easiest way for us to track your application and ensure it reaches the right people. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at The Channel Recruiter
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Personal Assistant & Receptionist role. Familiarise yourself with the key responsibilities and requirements listed in the job description. This will help you tailor your answers to show how your skills and experience align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed diaries, coordinated travel, or organised events. Highlighting these skills during the interview will demonstrate that you can handle the fast-paced environment at XMA.
✨Practice Your Communication Style
Since you'll be the welcoming face of the company, it’s important to convey warmth and professionalism. Practice answering common interview questions in a friendly yet professional manner. This will help you come across as approachable and confident, which is key for this role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific projects you might be involved in. This shows your genuine interest in the role and helps you assess if XMA is the right fit for you.
