Personal Assistant and Receptionist in Reading

XMA Group is looking for a friendly, organised, and proactive Personal Assistant & Receptionist to join our team at our Reading headquarters. This is a highly visible role sitting at the heart of the business, combining front-of-house responsibilities with executive support. You’ll be the welcoming face of our HQ while also providing day-to-day administrative and diary support to a small group of senior Executives. This role is ideal for someone with strong coordination skills who enjoys variety, responsibility, and being relied upon. You’ll be supported and mentored as you grow into the PA side of the role, making this a great opportunity for someone looking to step up from an administrative or office support position.

Join XMA - a leading UK technology solutions company partnering with the biggest names in the industry. Established in the 80’s, XMA has grown to become one of the top ten largest value-added resellers in the UK. Today, we’re an independent UK company with full geographic coverage – and our skilled workforce serves a diverse customer base across the public and private sector. We win awards for our ability to help organisations and users achieve more with technology.

Key Responsibilities:

• Acting as a warm and professional first point of contact for visitors and colleagues
• Managing reception duties and supporting meetings with refreshments and room coordination
• Liaising with facilities to ensure smooth day-to-day HQ operations
• Managing calendars, meetings, and schedules for senior Executives
• Coordinating appointments and anticipating scheduling conflicts
• Ensuring Executives are fully prepared for meetings
• Organising UK and international travel, including accommodation and itineraries
• Managing changes and last-minute requests calmly and efficiently
• Acting as a gatekeeper for Executive communications when required
• Drafting correspondence and handling confidential information
• Supporting expenses, invoices, and basic financial administration
• Preparing agendas, briefing packs, and presentations
• Supporting board meetings, offsites, and internal events
• Taking minutes and tracking actions

Requirements:

• Naturally organised and calm under pressure
• Confident, professional, and personable
• Proactive, flexible, and solutions-focused
• Discreet and trusted with sensitive information

You’ll ideally have:

• Experience in an administrative, office support, or receptionist role
• Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel)
• Confidence managing diaries, travel, and competing priorities
• Excellent written and verbal communication skills

PA experience is not essential — training and mentoring will be provided. We’re proud to be recognised as a Disability Confident Level 3 Employer—the highest level in the UK Government’s scheme. This reflects our ongoing commitment to fostering an inclusive, supportive culture where everyone has the opportunity to thrive.

Through our inclusive recruitment practices, we ensure that individuals with disabilities are given fair and equal access to opportunities within our organisation. As part of this commitment, we participate in the Guaranteed Interview Scheme, which offers an interview to any candidate with a disability who meets the essential criteria for the role. We will ensure that individuals who have a disability are provided reasonable accommodation, to enable full participation in the job application and interview process. If you have any such requirements, please do not hesitate to contact us on our email which is trainingxma.co.uk, we will be happy to action your requests.