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- Tasks: Be the welcoming face of our HQ while supporting senior executives and managing logistics.
- Company: Join XMA, a leading UK tech solutions company with a vibrant culture.
- Benefits: Enjoy private healthcare, gym discounts, and 25-30 days holiday.
- Why this job: Make a real impact in a fast-paced environment while developing your professional skills.
- Qualifications: 2+ years in a PA or admin role with strong communication and organisational skills.
- Other info: We value inclusivity and offer support for individuals with disabilities.
The predicted salary is between 28000 - 35000 ÂŁ per year.
Location: Reading – 5 days a week in the office
Salary: up to ÂŁ35,000 per annum (DOE)
Benefits: Private Healthcare, Pension, 25 days holiday rising to 30 over 5 years, Group Life Insurance, Income Protection, Gym Discounts, Free Fuel Fridays, Employee of the Quarter, Employee Referral program and many more.
XMA is looking for a warm, professional and highly organised Personal Assistant & Receptionist to join our team at our Reading headquarters. This is a unique role combining front-of-house responsibility with high-level Executive support - ideal for someone who thrives in a fast-paced, people-focused environment. You’ll be the welcoming face of XMA HQ and a trusted right-hand to a small group of senior Executives, helping everything run smoothly behind the scenes.
Key Responsibilities:
- Front of House
- Welcoming visitors, clients and colleagues at our HQ reception
- Providing refreshments and supporting meetings and events
- Acting as the go-to contact for anything relating to the building and meeting spaces
- Managing diaries, calendars and meeting schedules
- Coordinating appointments and ensuring Executives are fully prepared
- Acting as a professional gatekeeper for key stakeholders
- Booking UK and international travel (flights, hotels, transfers, visas)
- Preparing detailed itineraries and handling last-minute changes
- Organising board meetings, leadership sessions and client events
- Preparing agendas, packs and presentations
- Taking minutes and tracking actions
- Drafting and formatting documents and presentations
- Managing expenses, invoices and purchase orders
- Supporting research, projects and strategic initiatives
Requirements:
We’re looking for someone who enjoys working at the heart of a busy HQ, confidently balancing Executive support with being the welcoming first point of contact, and who takes pride in keeping everything running seamlessly behind the scenes. You’ll be someone who is:
- Naturally organised and calm under pressure
- Confident dealing with senior stakeholders
- Friendly, professional and welcoming
- Discreet, reliable and trusted with confidential information
You’ll ideally have:
- 2+ years’ experience in a PA, EA, Office Manager or senior admin role
- Strong diary and travel coordination skills
- Excellent written and verbal communication
- Confidence using Microsoft Office (Outlook, Word, PowerPoint, Excel)
- A proactive, “no job too small” mindset
We’re proud to be recognised as a Disability Confident Level 3 Employer—the highest level in the UK Government’s scheme. This reflects our ongoing commitment to fostering an inclusive, supportive culture where everyone has the opportunity to thrive.
Personal Assistant in Reading employer: THE CHANNEL RECRUITER LTD
Contact Detail:
THE CHANNEL RECRUITER LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Reading
✨Tip Number 1
Get to know the company culture before your interview. Check out their website and social media to see how they interact with clients and employees. This will help you tailor your responses and show that you're a great fit for their team.
✨Tip Number 2
Practice your elevator pitch! You want to be able to introduce yourself confidently and highlight your skills in just a couple of minutes. Make sure to mention your experience in diary management and executive support, as these are key for the Personal Assistant role.
✨Tip Number 3
Network like a pro! Reach out to current or former employees on LinkedIn to get insider tips about the interview process. They might share what the hiring managers are really looking for, which can give you an edge.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Mention something specific from your conversation to make it personal and memorable.
We think you need these skills to ace Personal Assistant in Reading
Some tips for your application 🫡
Show Your Organisational Skills: As a Personal Assistant, being organised is key! Make sure your application highlights your ability to manage diaries and schedules effectively. Share examples of how you've kept things running smoothly in previous roles.
Be Professional Yet Friendly: Since you'll be the welcoming face at our HQ, it's important to convey a warm and professional tone in your application. Use a friendly writing style that reflects your personality while maintaining professionalism.
Tailor Your Application: Take the time to tailor your CV and cover letter to the job description. Mention specific responsibilities from the role that excite you and how your experience aligns with them. This shows us you're genuinely interested!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at THE CHANNEL RECRUITER LTD
✨Know the Company Inside Out
Before your interview, take some time to research XMA. Understand their values, mission, and the technology solutions they provide. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've successfully managed diaries, coordinated travel, or organised events in the past. Be ready to discuss specific tools or methods you use to stay on top of tasks.
✨Practice Your Communication Style
Since you'll be the welcoming face of the company, practice your verbal and non-verbal communication skills. Think about how you can convey warmth and professionalism in your responses, as well as during any role-play scenarios that may come up.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you handle pressure and unexpected situations. Think of examples where you've had to adapt quickly, manage conflicting priorities, or deal with difficult stakeholders. This will demonstrate your ability to thrive in a fast-paced environment.
