PART TIME HR ASSISTANT

We are looking for a Junior HR Assistant to join our team! 15 hours per week, Tuesday-Thursday.

Role Overview

The Junior HR Assistant will provide administrative and operational support to the Human Resources function, assisting with recruitment activities, employee onboarding, probation management, sickness absence monitoring, and general HR administration. This role is ideal for an individual looking to develop a career in Human Resources and gain exposure to a broad range of HR practices.

Key Responsibilities

• Recruitment & Onboarding
  • Support the end-to-end recruitment process.
  • Draft and post job advertisements on recruitment platforms and the company website.
  • Screen applications and coordinate interviews with hiring managers.
  • Communicate with candidates throughout the recruitment process.
  • Prepare offer letters, contracts of employment, and onboarding documentation.
  • Coordinate pre-employment checks, including references and right-to-work verification.
  • Assist with new starter inductions and onboarding activities.
  • Maintain recruitment records and update HR systems accurately.
• Probation Management
  • Monitor employee probation periods and maintain accurate records.
  • Schedule probation review meetings at appropriate intervals during the first three months of employment.
  • Send reminders to managers regarding upcoming probation reviews.
  • Prepare probation review documentation and outcome letters.
  • Escalate any concerns or probation-related issues to the HR Manager.
• Sickness Absence Management
  • Record and monitor employee sickness absence on HR systems.
  • Ensure absence records are accurate and up to date.
  • Support managers with return-to-work processes and documentation.
  • Monitor absence trends and flag concerns to the HR Director.
  • Maintain confidential employee records in accordance with GDPR requirements.
  • Support the implementation of the company's absence management procedures.
• HR Administration
  • Maintain employee records and personnel files.
  • Produce HR correspondence including letters, contracts, and policy documentation.
  • Support payroll administration by providing accurate employee information.
  • Assist with employee lifecycle administration, including starters, changes, and leavers.
  • Ensure compliance with company policies.
  • Support HR projects and initiatives as required.

Person Specification

Essential

• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to handle confidential information professionally.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Ability to prioritise workload and meet deadlines.

Desirable

• Previous experience supporting recruitment activities.
• Experience using HR information systems.
• Understanding of HR best practice.

Key Competencies

• Professionalism and integrity.
• Attention to detail.
• Customer-focused approach.
• Teamwork and collaboration.
• Initiative and willingness to learn.
• Strong administrative capability.

Benefits

• Part time, 15 hours per week.
• Training and development opportunities.
• Career progression within Human Resources.
• Free lunch whilst on shift.
• Cycle to work scheme.
• Birthday cake box.
• Free bread allowance.
• Employee Assistance programme.
• 50% staff discount on Cavan Bakery products.

Equal Opportunities

At Cavan Bakery we all have a part to play in creating an inclusive place to work. Diverse representation among our people is really important to us, and we recognise that all our colleagues are uniquely different and bring their own originality, creativity and identity to work. Inclusion and diversity is a key driver of innovation and we’re committed to creating a culture where everyone feels that they can be themselves. We’re looking for people from all backgrounds and cultures to join us and be a part of our journey.