At a Glance
- Tasks: Ensure smooth school operations and support the Headteacher and staff.
- Company: Join a vibrant school community dedicated to excellence.
- Benefits: Flexible hours, professional development, and a supportive work environment.
- Other info: Dynamic role with opportunities for growth and learning.
- Why this job: Make a difference in students' lives while honing your administrative skills.
- Qualifications: GCSEs in English and Maths; experience in office administration preferred.
The predicted salary is between 22000 - 26000 € per year.
37 hours per week, 40 weeks per year (weeks are negotiable).
Core Purpose of the Role
To ensure the efficient and smooth running of the school's administrative functions, providing comprehensive support to the Headteacher, senior leaders, staff and stakeholders. Manage administrative tasks, ensuring compliance with School and Trust policies and statutory requirements, and contributing to a positive and organised school environment. The Administrator will work closely with the Headteachers and senior leaders to maintain high standards of professionalism, organisation, and operational efficiency.
Reception and Communication
Working with the administrative assistant to act as the first point of contact for parents and carers and visitors arriving at the school. Oversee reception services to ensure efficient and effective communication and implementation of security and safeguarding protocols.
Administration
Coordinate the full student induction process, including creating school records, generating Pupil Electronic Files (PEFs), registering students on Arbor, taking photographs, processing Free School Meal (FSM) applications, and managing travel details. Oversee the amendments to student's timetables and the updates of registers in the MIS under the direction of the Senior Leadership Team.
Exams
Be the link between school staff and the exams boards. Work closely with the Deputy Headteacher, Curriculum and Standards to ensure all the pupils are entered for appropriate examinations. Coordinate exam timetables, access arrangements and room allocation to ensure that exam rooms are set up correctly.
Qualifications
Essential: GCSE (or equivalent) C Grade in English and Maths. Desirable: Safeguarding Training level 2 (or equivalent), GDPR or Data Protection Training Experience.
Experience
Experience in office administration and computer databases input and retrieval. Ability to handle confidential information, establish and maintain filing systems. Production of reports as required for a variety of recipients. Reception duties and contact with public, parents and other professionals.
Skills and Knowledge
Ability to use ICT effectively, have a strong understanding of administration functions. Efficient administrative skills, prioritise workloads and have excellent customer service skills, telephone and face to face. Desirable: Knowledge and awareness of AI.
Personal Attributes
Professional and discreet, able to handle sensitive information with confidentiality and integrity. Proactive and solution focused, with the ability to work independently and as part of a team. Resilient and adaptable, able to work in a fast paced and evolving environment. Strong leadership qualities, with the ability to manage and support administrative staff. Committed to professional development, with a passion for maximising efficiency and effectiveness of systems and processes.
Administrator employer: THE CASTLE SCHOOL
As an Administrator at our school, you will be part of a supportive and dynamic team dedicated to fostering a positive educational environment. We prioritise professional development and offer opportunities for growth, ensuring that our staff are equipped with the skills needed to excel in their roles. Located in a vibrant community, we value collaboration and communication, making us an excellent employer for those seeking meaningful and rewarding work in education.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the school through LinkedIn or other platforms. A friendly chat can give us insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the school's values and recent achievements. We want to show that we’re not just interested in the role, but also in being part of their community.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. We need to be confident and articulate about our skills and how they align with the role of an Administrator.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and shows our enthusiasm for the position. Plus, it’s a great chance to reiterate why we’re the perfect fit!
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Administrator. We want to see how you can contribute to the smooth running of our school's administrative functions!
Showcase Your Experience:Don’t forget to mention any relevant experience in office administration or handling confidential information. We love seeing examples of how you've managed tasks similar to those listed in the job description.
Be Professional Yet Approachable:Since you'll be the first point of contact for parents and visitors, it's important to convey a professional yet friendly tone in your application. Let us know how you excel in customer service and communication!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at THE CASTLE SCHOOL
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with the core tasks like managing student records and coordinating exam timetables. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise workloads and maintain efficiency, as these are key attributes for the job.
✨Demonstrate Your Communication Skills
As the first point of contact for parents and visitors, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. You might even want to role-play common scenarios you could face at the reception to showcase your customer service skills.
✨Be Proactive and Solution-Focused
During the interview, highlight your proactive approach to problem-solving. Share specific instances where you've identified issues and implemented solutions, especially in a fast-paced environment. This will illustrate your ability to adapt and thrive under pressure, which is crucial for the Administrator role.
