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- Tasks: Support the Property and Maintenance team with admin tasks and coordination for smooth operations.
- Company: Join Skibo Castle, a luxury private members club in the stunning Scottish Highlands.
- Benefits: Enjoy gratuities, 33 days leave, free meals, gym access, and discounts on activities.
- Why this job: Be part of a passionate team preserving a historic estate while delivering exceptional guest experiences.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Apply early as positions may close before the deadline; inclusivity is a priority.
The predicted salary is between 28800 - 43200 £ per year.
The Carnegie Club at Skibo Castle is a world-renowned private members club situated in the Scottish Highlands. One of the most exclusive destinations worldwide, Skibo offers members and their guests a taste of true Highland hospitality with stunning surroundings and luxury facilities.
Our Property and Maintenance team is crucial to the smooth operation of the Club and to providing our members and guests with an exceptional experience during their stay. The department is responsible for maintaining the Club's extensive property portfolio, ensuring that the buildings, services and facilities across our 8,000-acre estate remain in perfect condition.
The team cares for Skibo's historic listed buildings, including the castle, which dates back to the 1200s, as well as the sensitively restored swimming pool and Equestrian Centre. The team also oversees contemporary structures, such as the Clubhouse and the newly built Treehouse, as part of our ongoing improvement programme.
To provide administrative and coordination support to the Property and Maintenance team, ensuring the smooth operation of maintenance activities across the Estate. The role involves coordinating repair schedules, managing maintenance records, liaising with contractors, and ensuring compliance with health and safety regulations.
- Maintain accurate records of maintenance requests, works completed, and scheduled tasks.
- Assist in preparing reports, budgets, and compliance documentation.
- Keep up-to-date asset registers and warranty information.
- Schedule and coordinate reactive and planned preventative maintenance (PPM).
- Liaise with internal departments to ensure maintenance activities are carried out with minimal disruption to guests and staff.
- Communicate with external contractors and suppliers, including raising and tracking purchase orders.
- Support the team in ensuring the property complies with UK health and safety regulations.
- Monitor statutory inspections (e.g., fire safety, lifts, HVAC) and update certification records.
- Ensure safe working practices and adherence to hospitality and estate health and safety procedures.
- Respond promptly to maintenance-related enquiries from staff and guests.
- Monitor BMS systems, prioritising and assigning tasks accordingly.
You have previous administrative experience, ideally in a facilities or maintenance environment within hospitality or a similar sector. You have strong organisational and time management skills. You have excellent written and verbal communication. You’re proficient in Microsoft Office (particularly Excel and Outlook). Experience using maintenance or property management systems is advantageous. You have a basic understanding of building maintenance terminology and operations. Health and Safety training (e.g., IOSH) is desirable but not essential. You have a high attention to detail and accuracy. You take a proactive approach to problem-solving. You’re confident working independently as well as collaboratively within a team. You are discreet, reliable, and maintain a professional demeanour at all times.
Gratuities (tips) are passed directly to staff and paid to all employees on a pro-rata basis regardless of their role.
What we can offer you:
- Share of gratuities
- 33 days annual leave pro-rata
- Meals on shift are provided free of charge
- Access to staff benefit scheme
- Local staff transport service
- Complimentary use of staff gym
- Discounted estate activities including quad biking and horse riding
- Discount in the Club shop
- 'Refer a friend' bonus scheme
- Staff events
- Discount on eyecare
- Long Service Awards
We are committed to making our recruitment process as inclusive and welcoming as we can for everyone, no matter who you are or where you’re from. If there is anything at all we can do to help you feel comfortable and show off your best side during the process, please do let us know.
Property Coordinator employer: The Carnegie Club
Contact Detail:
The Carnegie Club Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Coordinator
✨Tip Number 1
Familiarise yourself with the specific maintenance and property management systems that are commonly used in hospitality. This knowledge will not only help you stand out but also demonstrate your proactive approach to learning and adapting to the role.
✨Tip Number 2
Network with professionals in the property and maintenance sector, especially those who have experience in hospitality. Engaging with them can provide valuable insights into the role and may even lead to referrals or recommendations.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will highlight your ability to thrive in a busy environment, which is crucial for this position.
✨Tip Number 4
Research the Carnegie Club at Skibo Castle and its values. Understanding their commitment to high standards and guest satisfaction will allow you to tailor your conversations during interviews, showing that you're aligned with their mission.
We think you need these skills to ace Property Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in facilities or maintenance environments. Emphasise your organisational skills and any experience with property management systems.
Craft a Compelling Cover Letter: In your cover letter, express your passion for hospitality and detail how your skills align with the responsibilities of the Property Coordinator role. Mention specific examples of coordinating tasks or working with contractors in busy environments.
Highlight Communication Skills: Since excellent written and verbal communication is crucial for this role, provide examples in your application that demonstrate your ability to liaise effectively with both internal teams and external contractors.
Prepare for Questions: Anticipate questions related to tracking maintenance records and compliance documentation. Be ready to discuss your methods for ensuring accuracy and meeting tight deadlines during the interview process.
How to prepare for a job interview at The Carnegie Club
✨Showcase Your Organisational Skills
As a Property Coordinator, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or coordinated with contractors, especially in busy environments.
✨Familiarise Yourself with Health and Safety Regulations
Understanding health and safety compliance is crucial for this role. Brush up on relevant regulations and be ready to discuss how you've ensured compliance in previous positions, even if you haven't had formal training.
✨Highlight Your Communication Skills
Excellent communication is key when liaising with internal departments and external contractors. Be prepared to share specific instances where your communication skills helped resolve issues or improve processes.
✨Demonstrate Proactive Problem-Solving
The role requires a proactive approach to problem-solving. Think of examples where you identified potential issues before they escalated and how you took the initiative to address them effectively.
