At a Glance
- Tasks: Coordinate transport bookings and maintain schedules for a smooth operation.
- Company: Join a prestigious club at Skibo Castle, known for its exceptional service.
- Benefits: Enjoy 33 days annual leave, gratuities, and access to wellness platforms.
- Other info: Dynamic role with opportunities for personal growth and team collaboration.
- Why this job: Be the vital link in our transport team, ensuring seamless experiences for members and guests.
- Qualifications: Strong admin skills, attention to detail, and a clean UK driving license required.
The predicted salary is between 28080 - 28080 £ per year.
The Transport Coordinator provides administrative assistance within the Club’s transport operation. The role supports with the management of transport enquiries, maintains accurate schedules and booking information as well as departmental records.
The Co-ordinator will have an important role in delivering timely communication between members, internal departments and the Transport Team. The role also requires organising fleet maintenance administration across the Club’s vehicles which will include vehicle checks, servicing schedules, mileage monitoring and planned works.
About the Role
- Assist with the Manager as the central administrative contact for transport enquiries, delivering a professional and responsive service to members, guests and colleagues.
- Coordinating transport bookings, ensuring journey information is accurate, complete and kept up to date. Provide confirmation and relevant updates and escalate sensitive or relevant information to the Transport Management team.
- Maintaining live transport schedules and supporting the Managers and Supervisors with the efficient planning and allocation of daily driver activity.
- Working closely with departments across the estate to coordinate arrivals, departures, events and bespoke transport requirements.
- Supporting with preparing daily operational schedules and highlighting VIP movements, special requests and periods of peak demand.
- Maintaining accurate administrative records, reports and trackers to support operational planning and performance.
- Strong administrative skills and experience using Microsoft Office and other applications for bookings, schedules and departmental records.
- Professional and adaptable to changes and last minute requests for our members and team.
- Attention to detail and experience working in a fast-paced environment.
About You
- Professional, reliable, and discreet with a strong sense of responsibility.
- Trustworthy and detail-oriented, with pride in maintaining high standards.
- Able to work independently and as part of a team.
- Excellent organisation and time management skills.
- Strong attention to detail and accuracy.
- Confidence using systems and learning new tools.
- A people-focused and approachable attitude.
- Strong communication skills and the ability to work with colleagues across the business.
- Strong organisational skills and a willingness to support a seven-day hospitality operation.
- Knowledge of vehicle documentation, travel, reservations or fleet administration.
- Clean full UK driving license.
Benefits
- Share of gratuities.
- 33 days annual leave pro-rata.
- Auto enrolment pension scheme.
- Occupational sick pay.
- Family friendly support.
- Life assurance cover.
- Access to wellbeing platforms providing support on nutrition, exercise, health, finances, legal support and more.
- Cycle to work and tech scheme.
- Free meals on shift.
- Complimentary use of staff gym.
- Staff events.
Transport Coordinator in Dornoch employer: The Carnegie Club
The Carnegie Club at Skibo Castle is an exceptional employer, offering a unique opportunity to work in a stunning Highland location while being part of a dedicated Front of House team. With a strong focus on professional development, employees can enhance their hospitality skills and gain valuable experience in concierge and guest services, all within a supportive and process-driven environment. The competitive benefits package further underscores our commitment to fostering a rewarding workplace for our staff.
