At a Glance
- Tasks: Provide top-notch EA support while managing projects and investor relations in sustainability.
- Company: Join a leading global investment firm focused on ESG and impact.
- Benefits: Competitive salary, growth opportunities, and a chance to make a difference.
- Other info: Dynamic team environment with a focus on sustainability and innovation.
- Why this job: Expand your skills beyond traditional EA roles and drive impactful projects.
- Qualifications: 7+ years EA experience with strong organisational and communication skills.
The predicted salary is between 50000 - 60000 £ per year.
This role provides dedicated Executive Assistant support to a senior leader and team within Carlyle’s ESG / Impact platform, while also supporting project management and investor-related workstreams. The primary responsibility is to deliver exceptional, detail-oriented EA support, ensuring seamless day-to-day operations. In addition, the role offers the opportunity to take on expanded responsibilities across project coordination, investor deliverables, and team operations for a candidate looking to grow beyond a traditional EA position. Success in this role requires someone who can consistently execute the fundamentals to a high standard, while proactively taking on additional responsibility to improve team efficiency and delivery. This role is ideal for a high-performing Executive Assistant who takes pride in delivering exceptional core support and is also motivated to expand into project management, investor processes, and team operations within a leading global investment firm.
Key Responsibilities
- Executive Assistant Support (Primary Focus)
- Complex calendar management, prioritisation, and scheduling across multiple stakeholders and time zones.
- End-to-end travel coordination (international and domestic), including logistics and itinerary management.
- Expense management, invoice processing, and tracking via Concur and internal systems.
- Proactive inbox and meeting preparation support, ensuring efficient use of executive time.
- Acting as a key point of coordination across internal and external stakeholders.
- Anticipating needs, resolving scheduling conflicts, and ensuring smooth day-to-day operations.
- Team Coordination & Project Management
- Support planning and execution of key ESG team initiatives.
- Maintain and improve team tracking tools.
- Ensure accountability and momentum across projects.
- Assist with preparation of investor materials.
- Support tracking of ESG KPIs and reporting metrics.
- Improve reporting processes.
- Events & Team Operations
- Coordinate internal and external events.
- Manage logistics and execution.
- Support broader team operations, including recruitment.
- Process Improvement & Tools
- Use Notion, Excel, and AI tools to improve efficiency.
- Identify and implement process improvements.
Requirements
- Experience
- 7+ years as an Executive Assistant supporting senior stakeholders.
- Proven ability to deliver high-quality EA support.
- Project coordination experience is a plus.
- Skills & Attributes
- Exceptional organisational skills and attention to detail.
- Strong ownership and reliability.
- Ability to manage competing priorities.
- Proactive and positive mindset.
- Strong communication skills and ambition to grow into broader responsibilities.
- Tools
- Advanced Microsoft Office skills.
- Experience with Concur or similar systems.
- Familiarity with AI tools and Notion or willingness to learn.
Executive Assistant (Sustainability) in London employer: The Carlyle Group
Carlyle is an exceptional employer that values sustainability and impact, offering a dynamic work environment where Executive Assistants can thrive. With a strong focus on employee growth, you will have the opportunity to expand your skills in project management and team operations while contributing to meaningful ESG initiatives. Our collaborative culture fosters innovation and efficiency, making it an ideal place for high-performing individuals looking to make a difference in a leading global investment firm.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Sustainability) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the sustainability sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company’s ESG initiatives. Show that you’re not just another candidate, but someone who genuinely cares about sustainability and can contribute to their mission. Tailor your responses to highlight how your skills align with their goals.
✨Tip Number 3
Practice your organisational skills in mock scenarios. Think about how you would manage complex calendars or coordinate travel for a senior leader. This will help you feel more confident when discussing your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you stand out, and applying directly shows your enthusiasm for the role. Plus, it’s a great way to get noticed by the hiring team!
We think you need these skills to ace Executive Assistant (Sustainability) in London
Some tips for your application 🫡
Show Off Your EA Skills:Make sure to highlight your experience as an Executive Assistant, especially your complex calendar management and travel coordination skills. We want to see how you've kept things running smoothly for senior leaders in the past!
Be Detail-Oriented:Since this role is all about exceptional support, pay close attention to detail in your application. We love candidates who can demonstrate their organisational skills and reliability through specific examples from their previous roles.
Emphasise Your Proactivity:We’re looking for someone who doesn’t just wait for tasks to be assigned. Share instances where you took the initiative to improve processes or support your team beyond the usual EA duties. Show us your proactive mindset!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at The Carlyle Group
✨Master the Calendar Game
Since this role involves complex calendar management, make sure to brush up on your scheduling skills. Familiarise yourself with tools like Outlook or Google Calendar, and be ready to discuss how you prioritise tasks and manage competing schedules.
✨Showcase Your Detail-Oriented Nature
This position demands exceptional attention to detail. Prepare examples from your past experiences where your meticulous nature made a difference, whether in travel coordination or expense management. Highlighting these moments will show you understand the importance of precision.
✨Demonstrate Proactive Problem-Solving
The ability to anticipate needs and resolve conflicts is crucial. Think of instances where you took the initiative to improve processes or solve issues before they escalated. Be ready to share these stories to illustrate your proactive mindset.
✨Familiarity with Tools is Key
With tools like Notion, Excel, and AI being part of the role, it’s essential to demonstrate your proficiency. If you have experience with these tools, prepare to discuss how you've used them to enhance efficiency. If not, express your eagerness to learn and adapt quickly.
