At a Glance
- Tasks: Provide top-notch EA support while managing projects and investor relations in a dynamic environment.
- Company: Join Carlyle, a leading global investment firm focused on sustainability and impact.
- Benefits: Competitive salary, growth opportunities, and a chance to make a real difference.
- Other info: Work with innovative tools like Notion and AI to enhance team efficiency.
- Why this job: Expand your skills beyond traditional EA roles and drive impactful ESG initiatives.
- Qualifications: 7+ years as an EA with strong organisational skills and a proactive mindset.
The predicted salary is between 50000 - 60000 £ per year.
This role provides dedicated Executive Assistant support to a senior leader and team within Carlyle’s ESG / Impact platform, while also supporting project management and investor-related workstreams. The primary responsibility is to deliver exceptional, detail-oriented EA support, ensuring seamless day-to-day operations. In addition, the role offers the opportunity to take on expanded responsibilities across project coordination, investor deliverables, and team operations for a candidate looking to grow beyond a traditional EA position. Success in this role requires someone who can consistently execute the fundamentals to a high standard, while proactively taking on additional responsibility to improve team efficiency and delivery. This role is ideal for a high-performing Executive Assistant who takes pride in delivering exceptional core support and is also motivated to expand into project management, investor processes, and team operations within a leading global investment firm.
Responsibilities
- Executive Assistant Support (Primary Focus)
- Complex calendar management, prioritisation, and scheduling across multiple stakeholders and time zones.
- End-to-end travel coordination (international and domestic), including logistics and itinerary management.
- Expense management, invoice processing, and tracking via Concur and internal systems.
- Proactive inbox and meeting preparation support, ensuring efficient use of executive time.
- Acting as a key point of coordination across internal and external stakeholders.
- Anticipating needs, resolving scheduling conflicts, and ensuring smooth day-to-day operations.
- Team Coordination & Project Management
- Support planning and execution of key ESG team initiatives.
- Maintain and improve team tracking tools.
- Ensure accountability and momentum across projects.
- Assist with preparation of investor materials.
- Support tracking of ESG KPIs and reporting metrics.
- Improve reporting processes.
- Events & Team Operations
- Coordinate internal and external events.
- Manage logistics and execution.
- Support broader team operations, including recruitment.
- Process Improvement & Tools
- Use Notion, Excel, and AI tools to improve efficiency.
- Identify and implement process improvements.
Qualifications
Requirements
- 7+ years as an Executive Assistant supporting senior stakeholders.
- Proven ability to deliver high-quality EA support.
- Project coordination experience is a plus.
Skills & Attributes
- Exceptional organisational skills and attention to detail.
- Strong ownership and reliability.
- Ability to manage competing priorities.
- Proactive and positive mindset.
- Strong communication skills and ambition to grow into broader responsibilities.
Tools
- Advanced Microsoft Office skills.
- Experience with Concur or similar systems.
- Familiarity with AI tools and Notion or willingness to learn.
Executive Assistant (Sustainability) employer: The Carlyle Group
Carlyle is an exceptional employer that values sustainability and innovation, offering a dynamic work environment where Executive Assistants can thrive. With a strong focus on employee growth, you will have the opportunity to expand your skills in project management and team operations while contributing to impactful ESG initiatives. Our collaborative culture, combined with comprehensive benefits and a commitment to professional development, makes Carlyle a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Sustainability)
✨Tip Number 1
Network like a pro! Reach out to your connections in the sustainability sector and let them know you're on the hunt for an Executive Assistant role. A personal recommendation can go a long way in landing that interview.
✨Tip Number 2
Prepare for the interview by researching Carlyle’s ESG initiatives. Show us you’re not just another candidate; demonstrate your passion for sustainability and how you can contribute to their mission.
✨Tip Number 3
Practice your organisational skills! Be ready to discuss how you manage complex calendars and prioritise tasks. We want to see that you can handle the fast-paced environment of an Executive Assistant.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at Carlyle.
We think you need these skills to ace Executive Assistant (Sustainability)
Some tips for your application 🫡
Show Off Your EA Skills:Make sure to highlight your experience as an Executive Assistant. Talk about your calendar management, travel coordination, and how you’ve kept things running smoothly for senior leaders. We want to see that you can handle the nitty-gritty details with ease!
Be Proactive in Your Application:Don’t just list your responsibilities; show us how you took initiative in your previous roles. Whether it’s improving processes or anticipating needs, we love candidates who go above and beyond. Let us know how you’ve made a difference!
Tailor Your Application:Make your application stand out by tailoring it to our job description. Use keywords from the posting, especially around project management and team operations. This shows us you’re not just sending a generic application but are genuinely interested in this role.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all the necessary documents in one go. Plus, it helps us keep track of your application better!
How to prepare for a job interview at The Carlyle Group
✨Master the Basics
Before the interview, make sure you’re well-versed in the core responsibilities of the Executive Assistant role. Brush up on your calendar management and travel coordination skills, as these will be crucial. Practise explaining how you've successfully handled similar tasks in the past.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational skills and attention to detail. Think about times when you improved processes or managed competing priorities effectively. This will demonstrate your ability to deliver high-quality support and manage multiple stakeholders.
✨Be Proactive in Your Approach
During the interview, express your proactive mindset by discussing how you anticipate needs and resolve conflicts. Share specific instances where you took the initiative to improve team efficiency or streamline operations, as this aligns perfectly with what they’re looking for.
✨Familiarise Yourself with Tools
Since the role involves using tools like Notion, Excel, and AI applications, it’s a good idea to familiarise yourself with these before the interview. If you have experience with Concur or similar systems, be ready to discuss how you’ve used them to enhance your work efficiency.
